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Version 6- Revised 2/7/2020
TEXAN VENUE RENTAL AGREEMENT
This Venue Rental Agreement (hereinafter "Agreement") is entered into this made
by and between The Texan in Athens, Texas, located in Henderson County, Texas, hereinafter referred to
as "The Texan", acting by and through its Representative at The Texan, 209 E. Tyler St, Athens, TX 75751,
and hereinafter referred to as “Renter.”
(Business Name/ Contact Name)
By signing this agreement, Renter has read, agrees, and will abide by the “
Terms and Conditions of
The Texan Rental Agreement
”. Renter hereby certifies that all information contained in this
Agreement, the application and acknowledgement forms relating to said Agreement is true and
correct, and Renter further agrees and acknowledges that all activities connected with this
Agreement shall be conducted in accordance with the terms and conditions set out herein, and all
applicable federal, state, and local laws.
Any Addendum approved by The Texan Representative shall have precedence over any conflicting
provisions of this Agreement.
Thi
s Agreement including any application or acknowledgement made a part hereof contains the
entire Agreement of the parties and supersedes any and all other Agreements or understandings,
oral or written, whether previous to the execution hereof or contemporaneous herewith.
The under
signed has read and agrees to abide by the above rental policies and hereby agrees to rent The
Texan.
In accordance with Chapter 2270, Texas Government Code, a governmental entity may not enter
into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The signatory executing this contract on behalf of company
verifies that the company does not boycott Israel and will not boycott Israel during the term of
this contract.
In accordance with Texas Government Code 2252.152, contracts with companies engaged in
business with Iran, Sudan, or foreign terrorist organization prohibited. A governmental entity may
not enter into a governmental contract with a company that is identified on a list prepared and
maintained under Section 806.051, 807.051, or 2252.153.
IN WITNESS WHEREOF, the parties to these present have executed this Agreement in the
year and day first above written.
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THE TEXAN REPRESENTATIVE RENTER
Signature: _____________________________
Signature: _____________________________
Printed Name: _________________________
Printed Name: _________________________
Katie Birk
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Date of Event:____________ Event Name: ________________________ Customer #_____________
Set- Up Hours
Event Hours Total:
Day Before Set-Up
Number of People ____________
Will you be reserving any hotel rooms for your guest? (Yes/No) If so, approximately how many?_______
Band/ DJ Name _____________________________
Stage Set Up/ Removal ( Yes / No )
Rental Fee $ Total $
Utility fee $
(Public use event)
Total $
Damage Deposit $ Total $
Adt’l Event Hours $ Total $
Adt’l Pre-Event Hours $ Total $
Cleaning Fee $ Tax 8.25% Total $
***if tax exempt, you must provide tax-exempt form
Stage Removal $
Linen Rental $_______________
TOTAL FEES DUE: $
(50% Rental Deposit Due at Booking): $
(Remaining Amount Due 60 days Prior to Event
Including Rest of Rentals and Damage Deposit): $ Due:______
(Security Fee Due at Beginning of Event): $ ______________
Name of Renter (print):
Signature of Renter: Date:
Signature of Texan Representative: Date:
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THE TEXAN REPRESENTATIVE RENTER
Signature: _____________________________
Signature: _____________________________
Printed Name: _________________________
Printed Name: _________________________
Address (where damage deposit will be
mailed): ______________________________
______________________________________
Phone: _______________________________
Checks Payable to: ______________________
Contact information:
Primary Contact: Cell Phone:
Primary Contact Email:
Secondary Contact: Cell Phone:
Secondary Contact Email:
The Texan observes the following holidays and shall be closed:
New Year’s Day, Good Friday, Easter, Independence Day, Thanksgiving Day, Friday after Thanksgiving, Christmas
Eve, Christmas Day
ADMIN ONLY:
Floor Plan Submitted Written Approval for Alcohol Service (if applicable)
Proof of Event Insurance TABC Permit Facility & Bartender (if applicable)
List of Vendors Used Copy of Edited Terms and Conditions (if applicable)
Tax Exempt Form (if applicable)
Katie Birk
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TERMS AND CONDITIONS FOR THE TEXAN RENTAL AGREEMENT
1. Reservations and Deposits:
Reservations for The Texan are accepted on a first-come, first-served basis only, with
constraints upon
availability, time and nature of rental.
a. There is a maximum advanced booking of three hundred and sixty-five (365) days from
current date.
b. A signed rental agreement and rental deposit are required to reserve a date.
c. Event date is not confirmed until the Renter has received a copy of the signed rental Agreement
and a receipt of deposits from The Texan.
d. The balance of the rental fee and the damage deposit are due sixty (60) days in advance of the
rental date.
e. When booking a date within fifty-nine (59) days, the full amount of rental fee and damage
deposit shall be due at the time of booking. If the remaining balance is not received at this
time, the reservation shall be cancelled and made available for lease.
f. A damage deposit of $500 is required unless the event qualifies as a public use event. (See
page 15.) The damage deposit shall be returned within thirty (30) days after the Renter’s
event less any charges for damage, or other costs incurred by The Texan due to failure on
Renter’s part to abide by the policies stated herein including alcohol and food policies. If any
damage or theft occurs to The Texan’s property, the Renter shall be responsible for the entire
amount even if it exceeds $500. (See Damage Deposit and Security Policies on page 8 and 9)
2. Rental Times and Pricing:
Rental prices to be charged and the period(s) of time covered for the purpose stated shall be:
Private Rental Pricing
SATURDAY RENTALS
Rental Fee (ten-hour maximum occupancy)
OR
$1800
Hourly Event (five-hour minimum)
$200 per hour
Refundable Damage Deposit
$500
Security Fee
$40 (per officer, per hour)
Additional Pre-Event Hours
$100 advance
Cleaning Fee
$150
* includes New Year’s Eve
FRIDAY & SUNDAY RENTALS
Rental Fee (ten-hour maximum occupancy)
OR
$1200
Hourly Event (five-hour minimum)
$180 per hour
Refundable Damage Deposit
$500
Security Fee
$40 (per officer, per hour)
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Additional Pre-Event Hours
$75 advance
Cleaning Fee
$150
MONDAY – THURSDAY RENTALS
Rental Fee (ten-hour maximum occupancy)
OR
$900
Hourly Event (three-hour minimum)
$135 per hour
Refundable Damage Deposit
$500
Security Fee
$40 (per officer, per hour)
Additional Pre-Event Hours
$50 advance
Cleaning Fee
$150
MISCELLANEOUS
Stage Removal
$500
Linen Rental
$300
Public Use/Non-Profit Rental Pricing:
SUNDAY – FRIDAY RENTALS ONLY
Rental Fee (ten-hour maximum occupancy)
OR
$150 (public)/$250 (non-profit)
Hourly Event (three-hour minimum)
$30 per hour
Utility Fee
$50
Cleaning Fee
$150
Refundable Damage Deposit
$250
Mezzanine- Only 3 Hours Max (Renter Must
$75
SATURDAY RENTALS ONLY FOR PUBLIC USE ONLY
Rental Fee (ten-hour maximum occupancy)
OR
$250
Hourly Event (three-hour minimum)
$50 per hour
Utility Fee
$50
Cleaning Fee
$150
Refundable Damage Deposit
$250
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a. All rental time periods include vendor set-up and clean up time. For example, if the Renter
rents The Texan for ten(10) hours, the Renter needs to plan on one/two hours of set-up time
and one hour of clean up time within that time slot. Consult rate table on page five (5) and
six(6) for more information. All pre-event hours need to be determined one week prior to
your event to qualify for advance day prices. If the Renter goes over the allotted time, the
Renter will be charged the hourly rate for that day and taken out of the damage deposit.
b.
Should damages be at a higher cost than the collected deposit, the Renter shall be
invoiced for the additional charges, due within ten (10) days after receipt of notification.
c. In order to prepare for the Renter’s event, The Texan staff needs all preparation time possible.
Please do not interfere with The Texan’s staff by showing up early. The Renter’s cooperation
is criticial and much appreciated.
d. If the Renter wants to reserve the day before for set up, the hourly rental rates for that date
will apply.
Rental prices include all of the following:
• Use of the entire facility including: The Texan’s main area, mezzanine, stage, lobby and
restrooms.
• The Texan’s capacity is:
o Theater Seating:
Maximum Seating: 384 + 66 mezzanine seats = TOTAL: 450
Recommended Seating: 300 + 66 mezzanine seats = TOTAL: 366
o Banquet Seating:
Stage, tables, and chairs: 269 + 66 mezzanine seats = TOTAL: 335
No stage, only tables and chairs: Maximum Seating: 329 + 66 mezzanine seats =
TOTAL: 395
• 400 Standard banquet chairs included;
• 20 round tables and 10 rectangular tables are included, all others are procured by renter.
• Mezzanine cocktail tables and barstools included;
• Linens to be procured by renter.
• Free parking in the lot behind The Texan, unless otherwise directed by The Texan
Representative.
• Use of the mobile bars (one in Mezzanine and two on the main floor). These also work
well as registration tables.
• Use of projector and screen.
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3. Cancellation Policy:
a.
Any Renter who cancels fourteen (14) or fewer days after making a reservation for an
event shall be refunded all deposit fees in full.
b.
Any Renter who cancels fifteen (15) or more days after booking an event date shall forfeit
deposit fees.
c.
Any Renter who cancels fifty-nine (59) or fewer days prior to rental date shall forfeit all
rental fees.
d.
The Texan Representative may cancel this Agreement upon written notice to Renter in
the event Renter or applicant has failed to provide any requested information or has
provided false or misleading information contained herein or contained in the application
and acknowledgement forms relating to said Agreement.
e.
The Texan Representative may cancel this Agreement upon written notice to Renter in
the event Renter defaults on its obligation of payment, or Renter fails to perform any
term, condition, or covenant stated herein and, in the application, and acknowledgement
forms made a part of this Agreement, or in the event any violation occurs of any provision,
applicable law, ordinance, rule or regulation.
f.
The Texan Representative reserves the right to cancel this Agreement in the event that
The Texan is needed for use as an emergency shelter. Renter shall vacate the premises
pursuant to this section, when in the sole discretion of The Texan Representative such
action is necessary to use The Texan as an emergency shelter, or to protect the public
health, safety, or welfare, or to enforce the terms hereof; or in the event of a health
emergency of other public calamity.
4. Damage Deposit Policy:
a.
All rentals include a $500 (or $250 if event is considered public use/non-profit) damage
deposit payable sixty (60) days in advance of rental date.
b.
The damage deposit shall be used by The Texan to replace or pay for any property of The
Texan which is damaged or destroyed by Renter or any participants at the event
sponsored by the Renter.
i.
Should there be no damages to property and cleaned to agreed
specifications within the allotted time the full deposit shall be refunded to
the Renter within thirty (30) days after the event.
ii.
Should damages be determined, the deposit may be held at the discretion
of The Texan for any period of time necessary to determine the full extent
of damages and to make all repairs and/or secure replacements.
iii.
Should damages be at a higher cost than the collected deposit, the Renter
shall be invoiced for the additional charges, due within ten (10) days after
receipt of notification.
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c.
The full damage deposit, or any portion thereof may be retained to cover any excessive
or unusual cleanup resulting from the rental.
d.
The damage deposit may be retained in full if the Renter does not disclose that a band or
DJ shall be hired for the event.
5. Security Policy:
a.
Security shall be required on all events where alcohol is served or sold.
b.
Security is also required for large events of one hundred and fifty (150) guests or more,
whether alcohol is served or not.
c.
At the time of the Renter’s final booking fees (60 days prior to event), if a band or DJ is to
be hired, The Texan must be notified of the band or DJ name. At that point, security shall
be arranged. The number of Uniformed Police Officers shall be determined based upon
the following criteria:
i.
Nature of the activity.
ii.
Length of time activity is scheduled.
iii.
Number of expected participants.
A guideline is posted but can be changed at
the discretion of the Texan Representative
NUMBER OF PEOPLE
NO ALCOHOL
ALCOHOL
150-200
1
2
200-300
2
3
300+
3
4
d.
Uniformed Officers are obtained by The Texan but are procured by Renter via payment
of full security fee directly to the officer(s) at the beginning of the event. Payment for
Security must be in the form of cash or a personal check. Failure to provide full payment
necessary to officer(s) on duty shall result in the event being cancelled and shut down
immediately.
e.
Uniformed Officers shall be on duty fifteen (15) minutes prior to the start of the event,
during the event, and until everyone vacates the building or at the discretion of The Texan
Representative.
f.
If the Renter exceeds the scheduled time for the security, additional payment will be paid
to the officer’s before the Renter leaves the building.
6. Catering Services:
The Texan reserves the right to approve a Concessionaire for any event held on The Texan’s
property. Renters of The Texan shall not provide any concessions nor rent or lease any concession
space or booth space to any other vendor on the property for the purpose of selling food or
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concession items on the property or in The Texan without expressed written consent of The
Texan.
a. If Renter intends to provide food as part of an event at The Texan, Renter shall
immediately notify The Texan Representative of such fact and Renter shall be responsible
for contacting the Northeast Texas Public Health District or successor regarding whether
or not appropriate food service permits are required for the type of proposed activity. If
food service permits are required, Renter shall obtain such permits from the Northeast
Texas Public Health District. Permitting is not required for private events.
b. Catering shall only be provided by pre-approved Texan vendors. The Texan shall provide
a list of all current pre-approved vendors upon request.
c. Food Trucks follow the same rules as catering, however, permitting is required for any
event. Renter shall obtain such permits from the Northeast Texas Public Health District.
Food truck placement must be approved by The Texan Representative.
7. Bar Tending and Alcohol Services:
a. Renter agrees to not sell, nor suffer or permit the sale, of alcoholic beverages in or upon
The Texan unless the Renter has received written approval from The Texan
Representative. Written approval from The Texan Representative may only be granted if
Renter has ensured all required permits and licenses have been obtained through the
appropriate authority, i.e.: Texas Alcoholic Beverage Commission. (TABC)
b. Written approval from The Texan Representative shall be required to authorize Host-
Provided alcohol.
i.
Host-Provided alcohol is NOT BYOB; guests CAN NOT bring alcohol onto
property.
ii.
Host-Provided alcohol is to be served, not sold, at private functions.
iii.
Renters serving Host-Provided alcohol MUST hire a TABC certified bartender and
provide the Texan Representative with a copy of the bartender’s current TABC
bartender certificate prior to event.
c. Host-Provided events are limited to:
i.
wedding receptions
ii.
family reunions/parties
iii.
company parties or similar events
iv.
fundraisers
v.
or other pre-approved Host-Provided event
d. The Texan staff, and/or Security, shall be responsible for ensuring that only the Host-
Provider is allowed to bring alcohol to The Texan prior to the event.
e. No alcohol may be served to minors.
f. Alcohol service for all events must conclude thirty (30) minutes prior to the end of
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scheduled event regardless of prepaid overtime.
g. The Texan, and/or Security, reserves the right to end alcohol service and/or the event at
any time, for any reason, if The Texan staff, and/or Security determines that behavior
and/or alcohol consumption threatens the safety of event goers and/or The Texan.
8. Liability:
Renter agrees to indemnify, hold harmless and defend The Texan, the City of Athens, agents
and employees from and against all liability for any and all claims, liens, suits, demands,
and/or actions for damages, injuries to persons (including death), property damage (including
loss of use), and expenses, including court costs and attorney's fees and other reasonable
costs, occasioned by the renter's occupancy or use of the premises and/or activities
conducted in connection with or incidental to this lease and arising out of or resulting from
the intentional acts or negligence of renter, its officers, agents or employees, including all such
causes of action based on common, constitutional, or statuary law, or based upon the negligent
or intentional acts or omissions of Renter, its officers, agents, employees, or visitors.
a. Renter further agrees that it shall at all times exercise reasonable precautions for the
safety of its officers, agents, employees, customers, and visitors, as well as their
property, while in or on the premises. it is expressly understood and agreed that The
Texan shall not be liable or responsible for the negligence of Renter, its agents, servants,
employees, customers, and visitors provided, however, that nothing herein shall be
construed to create a duty owed by Renter to third persons where no such duty exists
by law.
b. Further, The Texan assumes no responsibility or liability for harm, injury, or any
damaging events which are directly or indirectly attributable to premises defects which
may now exist or which may hereafter arise upon the premises, any and all such defects
being expressly waived by Renter.
c. Provision shall apply to any and all claims, suits, demands, and/or actions based upon or
arising from any such premise defects or conditions, including but not limited to any such
claim asserted by or on behalf of Renter or any of its members, agents, employees,
customers, or visitors.
d. It is further agreed with respect to the above indemnity, that The Texan and Renter shall
provide the other prompt and timely notice of any event covered which is any way
directly or indirectly, contingently or otherwise, affects or might affect the Renter or The
Texan, and The Texan shall have the right to compromise and defend the same to the
extent of its own interests. Provided, however, that nothing in this lease shall be
construed as obligating the Renter to indemnify The Texan for the negligence or actions
of The Texan, its agents, servants or employees, or third parties over whom renter has
no right of control.
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9. Law Compliance:
Renter shall comply with all laws, including but not limited to:
a. the Federal government;
b. the State of Texas;
c. all ordinances of the City of Athens;
d. all rules and regulations of the Police and Fire Department of Athens, Texas;
e. all rules and regulations of the staff/Security of The Texan that have authority over the
premises.
f.
If Police (other than those acting as Security) are called, guests shall be required to leave,
and NO damage deposit shall be returned.
10. Permits, Licenses and Taxes:
Renter shall obtain and pay for all necessary permits, licenses, and taxes used in connection with
events held here within.
a. Renter shall not permit anything to be done on the premises during the period of this
Agreement in violation of any such laws, ordinances, rules or regulations.
b. If any violation occurs, Renter must immediately cease and/or correct such violation or
choose to vacate the premises.
11. Insurance:
During the term of this Agreement, Renter, being named as certificate holder, shall procure and
maintain insurance coverage with a company authorized to do business in the State of Texas to
the satisfaction of The Texan Representative. Insurance required by this Agreement for The Texan
shall be primary and not contributing with any other insurance available to The Texan.
a.
Renter further agrees with respect to the following; The Texan shall:
I. Be named as certificate holder, as its interest may appear.
II. Be provided with 30 days advance notice, in writing, of cancellation or material
change
b.
The Renter agrees the insurance requirements herein as well as The Texan’s review or
acknowledgement, is not intended to and shall not in any manner limit or qualify the
liabilities and obligations assumed by the Renter under this Agreement.
c.
At least thirty (30) days prior to the commencement of the rental agreement, Renter shall
provide The Texan with evidence of the following coverages: a minimum amount of
$1,000,000 general coverage per occurrence; $50,000 damage to The Texan; $5,000
medical expenses, and liquor liability coverage if Renter is serving Host-Provided alcohol.
d.
Appropriate Certificates of Insurance evidencing such coverage shall be provided to The
Texan Representative prior to any commencement of Renter's operations.
e.
In the event a policy or certificate is not provided; the event shall be canceled without
refund of deposit or rental.
12. The Texan Property:
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a. The Texan is a non-smoking building, including the use of electronic cigarettes.
b. Use of The Texan’s garage door must have prior approval by the Texan Representative.
c. Renter may request to use Poster Display cases for posters advertising their event at the
discretion of the Texan Representative and if poster placement does not conflict with the
advertising schedule of Texan events. All poster designs must be approved by Texan
Representative prior to posting.
d. No animals unless licensed service animals; proof required. Emotional support animals
are not classified as a service animal.
e. Various table and chair layouts are available and must be agreed upon between the
Renter and The Texan 30 days prior to the event. Otherwise, a layout shall be provided by
The Texan.
f. In the event that Renter needs additional furnishings, such property shall be provided or
rented at the Renter’s expense. The Texan is not in any manner, responsible for any
property personally leased by the Renter. If these items are to be delivered to The Texan,
renter must coordinate those times with the Representative.
g. The Renter is responsible for stacking chairs at the end of event. Assistance will be
provided by Texan staff if available.
h. The Renter is responsible for all damage to The Texan property during the time of the
Renter’s usage.
i. Renter agrees to leave The Texan in as good or better condition than which it existed prior
to Renter's usage.
j. No materials, decorative or otherwise, shall be nailed, tacked, taped, screwed or in any
way physically attached to any part of The Texan without special permission from The
Texan Representative.
k. The use of fog or bubble machines, lanterns, heat-producing equipment, or other smoke-
emitting materials or devices is not allowed.
l. The use of glitter, confetti, hay, or rice is not permitted. The use of birdseed is allowed
outside of The Texan only.
m. Candles are allowed only if they are in a container that ensures wax will not spill or placed
in such a manner where wax cannot spill.
n. Sparklers are permitted outside of The Texan as long as there is a bucket of water or sand
available to extinguish them properly. Do not throw away if they are still hot.
o. The Texan is not responsible for any broken or missing decorative items brought by the
Renter.
13. Clean Up:
a. All Renters shall leave The Texan in the same condition as arriving by placing all litter in
designated trash receptacles, removing all decorations, personal items, etc.
b. All trash must be taken out to the dumpster designated by the Representative.
c. Renters are responsible for cleaning up any and all areas which, as a result of use, require
more than normal clean up, i.e. bathrooms and lobby.
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d. Any litter in The Texan parking lot deposited by Renter or guests attending the Renter’s
event must be disposed of in an approved manner.
e. An additional fee shall be assessed to the Renter for any clean-up which is in excess of
normal facility use. The excessive clean up fee shall be retained from the damage deposit.
A statement of retained fees shall be furnished for the Renter upon request.
f. The Texan reserves the right after the rental to remove from the building all personal
property remaining and to store or dispose of such property. The Texan does not allow
storage of items on the premises. The Texan is not liable in any way to the Renter for this
action, which includes but is not limited to theft, damage, fire, etc.
g. Prior to leaving the premises after the event, the Renter must meet with The Texan
Representative on duty to complete a walk through to assure that all items are removed,
damage has not occurred, and The Texan is cleaned as required by The Texan
Representative. Failure to do so may result in forfeit of damage deposit.
14. Recurrent Renters:
a. An individual or organization may book a series of recurrent events for a period of time
not to exceed six (6) months. Any such bookings may be extended, upon request, at the
discretion of The Texan.
b. Fees by recurrent Renters are payable on a monthly basis, on or before the first day of the
month for which the recurrent will take place.
c. The Renter shall provide their $500 damage deposit (or $250 damage deposit for
qualifying public use events) when booking their recurring event. The Texan will hold the
damage deposit until the Renter’s recurrent period of time is complete. All rules and
regulations regarding the Damage Deposit Policy on pages 8 and 9 apply.
d. Renter may choose to cancel recurrent rental of The Texan by providing the Texan
Representative with a thirty (30) day written notice including the final rental date of the
facility.
e. In the event of scheduling conflicts, The Texan’s activities and functions shall take priority.
The Texan shall notify any recurrent Renter with a thirty (30) day notice should a
scheduling conflict occur and shall fully refund any and all fees paid for said rental.
f. Recurrent Renter further agrees and understands that it may not sublet any portion of
the premises.
g. All rules and regulations listed in this agreement are applicable to the Renter’s event,
depending on the type of recurrent event taking place.
15. Non-Conforming Events:
a. Events not conforming to accepted community standards and norms shall not be
permitted for use of The Texan.
b. Any event that has been scheduled due to untrue or misleading information provided at
the time of reservation shall be cancelled without refund of the damage deposit or rental
fee.
c. The Texan reserves the right at all times to control the activities of any and all employees
of the Renter, and the right to remove from the premises any and all persons in violation
of its Rules and Regulations. In the event of the exercise of this authority, the Renter
waives any and all claims for damage against The Texan, the City of Athens and its officers
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and employees.
16. Consultation and Planning Services:
Although staff members of The Texan do not operate as event coordinators on the day of the
event, a representative shall be on site or on call during the event to assist with any facility related
issues.
17. Modification of Fees and Charges:
All fees & charges for The Texan rental are determined by The Texan and are subject to change
from time to time without notification. If an agreement has already been executed by the Renter
and The Texan Representative, this event will be excluded from such rate increases.
17.
Broadcasting:
The Texan reserves all rights and privileges for out-going broadcasts, including but not limited
to television, radio and streaming originating from The Texan during the term of this
agreement.
a.
Should The Texan grant such a privilege, it has the right to require advance payment
of any estimated related cost and may also require payment for said privilege in
addition to rental fee.
b.
The grant of such a privilege must be in writing and obtained from The Texan in
advance of broadcast date.
18.
Public Use/Non-profits:
Use of The Texan for Public Use Events is available at a discounted rate to offer inexpensive
gathering space for community groups and nonprofit organizations.
Public Use Events are defined as events intended for the sole purpose of the public’s benefit. (See
Texas Government Code for further information.) Events must be open to the general public, free
of charge, and provide a public benefit. Such events may include, but is not limited to: public
seminars, workshops and/or training opportunities; public meetings and forums; political forums
and gatherings, which do not involve the generation or solicitation of donations or campaign
proceeds; community drives and/or campaigns.
a.
The discounted rate for Public Use Events is based on the general public receiving an
equal benefit of public space use.
b.
The event must be of use to the community and advertised as being open to the
public.
c.
To qualify as a public event, the event must be open to the general public and
evidence of a community announcement (i.e.: an advertisement in one or more local
newspapers, social media post on a community social media outlet, etc.).
d.
The sale, service or consumption of alcohol for Public Use Events is prohibited unless
provided written consent from the Texan Representative.
e.
Non-profits can receive reduced pricing Sunday throught Friday for ticketed fundraisers if
the event is promoted to the public to attend. If the non-profit wishes to have the event
on a Saturday, private event pricing will apply.
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Renter Checklist :
• Financial Payment Due: _________ Amount:_______________
• Security Estimate: __________ (due on the day of the event and subject to
change if gone over the allotted time)
TABC License (if applicable)
Event Insurance
Tax-exempt form (if applicable)
Health Permits (All Food Trucks and Caters for Public Events only)
Floor plan with amount of tables needed
Food Trucks Only: amount of space needed and hook ups required
Name of DJ/ Band
*All documents to be submitted within 30 days of event