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TABLE OF CONTENTS
Mountaineer Information Xpress (MIX) / STAR .............................. 3
How to Login to MIX / STAR .................................... 3
MIX Emails ............................................................... 3
What’s Available on STAR? ..................................... 3
How to Register for Classes ......................................................... 4-5
Potential Registration Restrictions ......................... 5
Curriculum Opportunities & Options ...................... 5
How to Withdraw from the Institution ........................................ 5-6
Law School Academic Calendar ...................................................... 7
How to View Your Final Grades ...................................................... 8
How to Navigate DegreeWorks ................................................... 8-9
How to Apply for Graduation .......................................................... 9
How to Request an Official Transcript .......................................... 10
How to Obtain an Enrollment Verification ................................... 11
How to View Your Class Ranking .................................................. 11
How to Make Payment ............................................................ 12-13
Pay Using the Web ................................................ 12
Pay By Mail ............................................................ 13
Pay in Person ......................................................... 13
Third-Party Sponsor Payment ............................... 13
How to Receive Financial Assistance ....................................... 13-14
Important Codes ................................................... 14
Scholarships .......................................................... 14
How to Change Your Address ....................................................... 14
How to Change Your Name ........................................................... 15
Important Contact Information ............................................... 15-16
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MOUNTAINEER INFORMATION XPRESS (MIX) / STAR
The Mountaineer Information Xpress, or MIX, is a Web platform customized for WVU students.
Through MIX, you can check your grades, send and receive email, register for classes, pay your
tuition and fees, and find out what’s happening on campus.
Inside MIX, you will see a row of tabs at the top of the page, one of which is the STAR tab. This
connects you with the WVU STAR Information System where you can check your financial aid
award, pay your tuition and fees, add/drop classes, view mid-term and final grades, and much
more.
How to Login to MIX / STAR
1. Go to www.mix.wvu.edu
2. Enter your Username and Password
3. Click “Login”
4. Click the “STAR” tab at the top of the page
5. Click on “Click here to enter STAR.” You are now connected to STAR.
MIX Emails
Use MIX to check your emails frequently. Important information, including registration,
financial aid, payments, externship opportunities, graduation, and approaching
dates/deadlines, is sent to your MIX email.
What’s Available on STAR?
Registration
o Add or Drop Classes
o Lookup Classes to Add
o Enrollment Verifications
o Change Class Options
o Display Class Schedule
o View Registration Fee Assessment
Student Accounts
o Review Charges & Payments
o Make a Payment
o Request Paper Bill
Student Records
o View Holds
o Display Unofficial Transcript
o Display Grades for the Current
Academic Year
o Graduation Application
HOW TO REGISTER FOR CLASSES…
All students register online via MIX/STAR at the appropriate time determined by the College of
Law. Students will begin receiving emails prior to registration. Please pay close attention to the
details so that you are prepared when the time arrives. To register for classes:
1. Log-In to MIX / STAR (see above)
2. Click on the “Registration” link
3. Click on “Add or Drop Classes”
4. From the pull down window select appropriate term.
5. Click on “Submit”
6. At bottom of page click on “Class Search” button
7. At “Subject” field select Subject from the menu by using the scroll bar. When subject
appears place pointer on subject and click to hi-lite.
8. At “Course Number” field type course number
9. At “Title” field leave blank
10. At “Schedule Type” select “All”
11. At “Credit Range” field leave blank
12. At “Campus” field click on “WVU Campus Course”
13. At “Part of Term” field leave as “All”
14. At “Instructor” field leave as “All”
15. At “Start Time” field leave at default
16. Click on the “Class Search” button at the bottom
17. If the class is open, click pointer in the box on the left side of the page under the
“Select” heading
18. Click on the “Register” button at the bottom of the page. If no error messages are
received, you are now registered
19. To review your schedule click on the “Student Services & Housing” tab at the top of
the page
20. Click on the “Registration” link
21. Click on “Concise Student Schedule”
Notes:
If you have selected courses that have variable credits or multiple grading modes
available, (i.e. pass/fail, audit) you can make changes by choosing the “Change Class
Options” link
Remember once you have completed registration, close your browser to protect your
privacy
If you are in STAR longer than 20 minutes, MIX will time-out due to inactivity on the
MIX pages.
Class schedules must be finalized by the last day of registration for any given
term/semester. After the deadline, no additional registration can occur. Please
review the ‘Law School Academic Calendar’ for specific dates.
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Potential Registration Restrictions
While registering for classes, you may encounter restrictions that prevent you from registering
for a desired course. The potential registration restrictions are listed below. To request to
register for the course with the below errors, you need to contact the instructor of the course.
If the instructor approves, they will notify the Associate Dean of Academic Affairs and the
Assistant Registrar for the College of Law, who will then contact you with the next appropriate
steps to register. If you have any questions, please contact the Assistant Registrar for the
College of Law.
1. Pre-Requisite Error – You have not completed the pre-requisite for the class.
2. Section Closed – The class has reached its maximum limit.
3. Time Conflict – You are attempting to register for classes that overlap in time.
4. Departmental Approval – The College of Law has placed a restriction on the course to
only allow pre-approved students to register.
5. Max Hours – Law students are only permitted to register for 18 hours. To request to
register for additional hours, contact the Chair of the Academic Standards Committee
(currently Professor Bob Bastress).
6. Holds – If you have a hold on your account for any reason, you must resolve the
situation before registering.
Curriculum Opportunities & Options
To assist in the process of selecting upper-level courses, the Associate Dean’s office publishes a
“Curriculum Opportunities & Options” guide (www.law.wvu.edu/r/download/163676). This
guide is designed to help first-year students choose courses for the fall semester of their 2L
years and to sketch out an overall plan of study for the last two years of law school. To review
this document, go to the WVU Law school homepage, select “Academics,” select “Course
Schedule and Student Resources,” and then “Curriculum Opportunities and Options 2013-
2014.”
HOW TO WITHDRAW FROM THE INSTITUTION…
If you are considering an academic withdrawal from the current or future term, please consider
all of your options and any possible ramifications. Possible ramifications may include, but are
not limited to, issues with your scholarship/financial aid, W’s on your transcript, and a delay in
graduation. It is advised that you meet with the following staff prior to withdrawing:
1. Associate Dean of Academic Affairs - Greg Bowman
2. Assistant Dean of Student Affairs - Janet Armistead
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3. Financial Aid Counselor - Eric Meadows
4. Assistant Registrar for the College of Law - J.J. Davis
Once the decision has been made that you are withdrawing, please follow the below
procedure.
1. If you are not returning for a future term and are registered for classes, you need to
withdraw from the term before it begins. To withdraw:
a. Log-in to MIX / STAR
b. Click on the “Registration” link
c. Click on “Add or Drop Class”
d. From the pull down window select appropriate term.
e. Click on “Submit”
f. Drop Classes
2. If you are withdrawing from ALL your classes during a Term, you will not receive any
grade or credit for those classes, and your GPA is not affected. You will receive a “W” for
each withdrawn class on your transcript and your hours attempted will include the
classes from which you withdrew after the first week of the Term.
The last day to withdraw from all classes for the Spring and Fall Term
is available on the “Law School Academic Calendar.”
To withdraw from all classes through the last day to drop a class with a “W:”
a. Log-in to MIX / STAR
b. Click on the “Registration” link
c. Click on “Add or Drop Class”
d. From the pull down window select appropriate term.
e. Click on “Submit”
f. Drop Classes
3. If you need to withdraw from the TERM after the last day to drop a class with a “W”, but
prior to the deadline to withdraw, send an email from your MIX Account only to the
Assistant Registrar for the College of Law, J.J. Davis, at [email protected]. Please
include the following information:
1. Your full name
2. Last 4 digits of your student identification number
3. Reason for your withdrawal
4. Address
5. Telephone number
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LAW SCHOOL ACADEMIC CALENDAR
Fall 2013
Tues, Aug 13 – Thurs, Aug 15
Orientation
Monday, August 19
First Day of Classes
Friday, August 23
Last Day to Register
Last Day to Add Courses
Last Day to Change Grading Options (P/F, Audit)
Last Day to Drop a Class w/o a “W” on Transcript
Monday, September 2
Holiday – Labor Day – No Classes
Monday, Oct 14 – Tuesday, Oct 15
Fall Break
Friday, October 18
Magic Monday (Monday classes meet on this Friday)
Friday, October 25
Last Day to Drop a Class
Friday, November 1
Deadline to Request Special Accommodation for Exams
Friday, November 22
Last Day to Withdraw from All Classes
Last Day of Classes
Monday, Nov 25 – Friday, Nov 29
Thanksgiving Recess
Monday, Dec 2 – Saturday, Dec 14
Final Exams
Friday, December 20
December Convocation
Friday, December 27
Degree Conferring Date for December Graduates
Spring 2014
Monday, January 6
First Day of Classes
Tuesday, January 14
Last Day to Register
Last Day to Add Courses
Last Day to Change Grading Option (P/F, Audit)
Last Day to Drop a Class w/o a “W” on transcript
Monday, January 20
Holiday – Birthday of Martin Luther King, Jr. – No
Classes
Friday, March 7
Last Day to Drop a Class
Monday, Mar 10 – Friday, Mar 14
Spring Break
Tuesday, April 1
Deadline to Request Special Accommodation of Exams
Thursday, April 17
Last Day to Withdraw from All Classes
Last Day of Classes
Friday, April 18
Holiday – Friday before Easter – University Closed
Monday, April 21 – Saturday, May 3
Final Exams
Saturday, May 10
College of Law Hooding Ceremony
Sunday, May 11
Degree Conferring Date for May
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HOW TO VIEW YOUR FINAL GRADES…
To view your final grades:
1. Log-In to MIX / STAR (see above)
2. Click on “Student Services and Financial Aid”
3. Select “Student Records” link
4. Select “Final Grades”
HOW TO NAVIGATE DEGREEWORKS…
DegreeWorks is an online check sheet (audit) for students to review and monitor progress
toward degree completion. It organizes academic coursework into blocks of requirements to
help you easily identify courses you have completed and what courses you still need in order to
complete your degree.
To access DegreeWorks:
1. Log-In to MIX / STAR (see above)
2. Scroll down to the “Resources” heading and click the “DegreeWorks” link.
Your DegreeWorks audit provides you a review of past, current, and planned coursework as
well as information about completed and outstanding requirements. Your audit is organized by
'blocks.' These blocks show what requirements are needed to graduate and help you see what
you need to do in order to fulfill the requirements within each block. The following 'blocks' may
appear on your audit:
Degree in Doctor of Jurisprudence: This block verifies that all requirements, including
required courses, the minimum GPA requirement and the ninety-one-hour credit
requirement, have been met.
Major in Law - JD: This block verifies that all required courses (i.e. first-year courses,
Appellate Advocacy, seminar, perspective course, capstone requirement) have been
completed and that any applicable grade requirements for those courses (e.g., a grade of
C or better in Appellate Advocacy) have been satisfied.
Law Courses: This block is a summation of all law courses that are being used to meet the
ninety-one-hour course requirement.
Fallthrough: The Fallthrough block is a block for courses that are not being used to satisfy
any other requirements in your audit (i.e. ninety-one-hour requirement, first-year
requirements). These courses count towards your total number of degree hours and GPA.
In-Progress: This block reflects all courses currently in-progress or registered for a future
semester.
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Insufficient/Withdrawn/Repeated: This block shows courses that you have withdrawn
from or failed, courses that were taken more than once (but were not repeatable for
credit), and audited courses.
If you are a joint-degree student (J.D./M.B.A. or J.D./MPA), your DegreeWorks audit will only
reflect work completed in the JD program. Because DegreeWorks cannot be programmed to
take into account the credit hours earned for work on the other half of your joint degree, it will
not accurately reflect your progress toward your J.D. If you have questions about whether you
are on track, please contact the Assistant Registrar for the College of Law and/or the Associate
Dean of Academic Affairs. When you have completed your joint-degree program, an
annotation will appear on your transcript recording the credit hours you received for
completing your joint degree program.
If you believe there is an error in your DegreeWorks audit, please contact the Assistant
Registrar for the College of Law and/or the Associate Dean of Academic Affairs. For additional
information on DegreeWorks, please visit the website of the University Registrar.
HOW TO APPLY FOR GRADUATION…
At the beginning of the last semester of law school, prospective graduates are required to apply
for graduation through the Office of the University Registrar. The Assistant Registrar for the
College of Law will notify the prospective graduates, via email, of the pending deadlines and the
appropriate time to complete the application online.
To apply for graduation, please follow the steps below:
1. Log-In to MIX / STAR (see above)
2. Click on "Student Services & Housing"
3. Click on "Student Records"
4. Click on "Apply to Graduate"
5. You may now begin the application process
College of Law Graduation/Hooding Website
The Graduation/Hooding website for the College of Law goes live each year in March. This
contains all forms and information for College of Law graduates.
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HOW TO REQUEST AN OFFICIAL TRANSCRIPT
All financial obligations to West Virginia University must be cleared before transcripts can be
released. Transcripts may not be picked up by another party unless the student has given
written authorization with the request. The designated person will be expected to show a
picture I.D. before obtaining the transcript.
A West Virginia University transcript is a complete record of a student’s enrollment at WVU.
This includes all undergraduate, graduate, and professional courses. Partial transcripts are not
available. In addition, West Virginia University will not provide customers with copies of
another institution’s transcript that we may have in our possession.
To request your transcript:
1. Log-In to MIX / STAR (see above)
2. Click “Student Services and Housing”
3. Click “Student Records” link
4. Click “Order Official Transcript – WVU Main Campus Only” button. You are now
directed to the order form provided by Credentials Inc. Please follow all the
directions to complete the order.
Note: Before ordering a transcript, students should log on to their MIX account to insure that
all grades and degree(s) have been posted. Missing grades or degrees will not justify resending
a transcript at no charge. Transcript requests are processed immediately. They are not held for
posting of final grades and/or degrees. If you are a current student and want to send a
transcript with this information, please do not place your order until your grades and/or degree
are posted to your unofficial transcript in MIX.
Additional information concerning transcript requests, including fees associated with transcript
requests, is also available at http://registrar.wvu.edu/transcripts.
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HOW TO OBTAIN AN ENROLLMENT VERIFICATION…
Enrollment verification can be obtained by logging in to your MIX account and going to the
National Student Clearinghouse web site. Instructions for obtaining an enrollment verification
are:
1. Log-In to MIX / STAR (see above)
2. Click “Student Services and Housing” link
3. Click “Student Records” link
4. Click “Request NSC Enrollment Verification” link
5. Click “Go to National Clearinghouse Site” button.
You are now directed to the National Student Clearinghouse web site. Review options and
make selection. After selection has been made, print.
HOW TO VIEW YOUR CLASS RANKING…
Students in the top 25% of each class are individually informed of their class ranks. These
rankings are not publicly announced. Students who graduate in the top 25% have their class
ranks noted on their university transcripts.
Students falling between the top 25% and top 50% of each class are permitted access to their
individual class ranks. In other words, they can learn their class ranks if they ask the Associate
Dean’s office or the Assistant Registrar for the College of Law. Students outside the top 50% of
the class are not ranked.
Also, the grade point averages that demarcate the top 25%, 33%, and 50% are publicly
announced.
To view your class ranking (as of Spring 2014):
1. Log-In to MIX/STAR (see above)
2. Scroll down to the “Resources” heading and click the “DegreeWorks” link. (You will now
be logged into DegreeWorks.)
3. Click the ‘Notes’ Tab, located in the center of the page. Your class ranking will be listed
as a note.
a. Ex: Spring 2013 - Class of 2015 Ranking – 25 out of 130
b. Ex: Spring 2013 - Class of 2015 Ranking – not ranked
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HOW TO MAKE PAYMENT…
Students are encouraged to pay their account online through the STAR Information System.
This service is available through MIX / STAR.
The accounts receivable information from STAR will give you real-time information about your
account. You will be able to view all current charges and see payments applied to your student
account as well. You will also be able to view all your anticipated credits from financial aid and
other third-party sources.
Payment for charges posted to your student account can be made by electronic check or credit
card (VISA, MasterCard, or Discover). American Express and Diner’s Club are also accepted, but
by web payment only. Paying online is secure and convenient!
Note: WVU assesses late payment fees for all accounts that do not meet payment deadlines.
Late fees are also assessed monthly on unpaid balances. To view payment deadlines, please go
to http://calendar.wvu.edu/osa/monthview.php
Pay Using the Web
To view your student account:
1. Log-in to MIX / STAR
2. Click on the “Student Services, Housing, and Financial Aid” link
3. Click on the “Student Accounts” link
4. Click on the “Electronic Bill by Term/Make Payment”
5. Select the Term, and scroll to the bottom and click “Make an Electronic Payment”
Notes:
When making a debit card payment, many banks have a daily debit limit that can
prevent a web transaction on STAR from processing. In such an event, students are
responsible for making payment by another means by the payment deadline if they
wish to avoid late penalties. Students may experience a blank payment page when
trying to submit their payment. If payment by debit card, this means the card has
been declined, most likely because of the daily limit.
A 2.5% processing fee will be assessed on all credit/debit card transactions.
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Pay By Mail (Check or Money Order)
If you are receiving a paper bill, a return envelope is provided with your billing statement for
your convenience. Please return the remittance stub with your payment. If you are using a
“Bill Pay” service through a personal bank account, please allow 7-10 business days for your
payment to be received and processed by our office.
Please be sure to write your Student ID number on all check payments.
Pay In Person
You can pay any of our cashiers in person. Our permanent location is on the ground floor of
Stewart Hall (B-33) just inside the Prospect St. entrance. You can also make payment at our
cashier satellite office at the Evansdale Residential Complex on the ground floor of Bennett
Tower.
Third-Party Sponsor Payment
If a third-party is paying on your behalf and requires a University invoice, please provide
documentation indicating the third-party address and authorized amount to be billed and
return this documentation to Student Accounts prior to the first day of the term in question. If
your sponsor is not paying all of your charges, you are responsible for payment of the
difference by the due date. If payment is not received for your share of the charges by the due
date, a late penalty will be assessed. If your employer is reimbursing you after completion of
your course work, your fees cannot be deferred and you must pay the amount due by the due
date. Please see our Third-Party Billing section for more details.
HOW TO RECEIVE FINANCIAL ASSISTANCE…
Although WVU Law’s reasonable tuition and fees are an excellent value —ranked 16th Best
Value in the country by preLaw magazine—the College of Law recognizes that many students
may not be able to afford the full cost of a legal education without financial assistance. Limited
funds in the form of federal student loans, scholarships, and college work-study are available
each year through WVU. Even if the student has not been accepted to the College of Law, he or
she should apply for financial aid by March 1. The Free Application for Federal Student Aid
(FAFSA) must be completed in order to receive any financial assistance, including all need-based
scholarships. Students must complete the FAFSA in each successive year in order to be
considered for financial aid.
The College of Law’s Financial Aid Counselor is Eric Meadows. His office is located on the 1st
floor of the Law Center in room 100-G, which is in the Admissions area. You can stop by or call
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him at (304) 293-5302. His office hours are M-W-F 1:00 PM-4:45 PM, and T-R 8:15-11:45 AM.
Eric also works part time at the WVU Health Sciences Center throughout the week.
Deadlines for financial aid are as follows:
1. Federal Work Study: March 1 – A written request must be submitted to the Financial
Aid Office.
2. Scholarships: March 1 – FAFSA results must be received by WVU by March 1 for first-
round scholarship consideration.
3. Student Loans: No Deadline – The necessary documentation must be completed in a
timely manner in order for the funds to be available for disbursement in August and
January. WVU must receive your FAFSA results by June 30 to insure timely processing.
Graduating students must complete a Loan Exit Interview if they borrowed from the
William D. Ford Federal Direct Loan Program.
Important Codes
Federal School Code for West Virginia University is 003827.
Scholarships
A list of scholarships available from the Law School can be found on the web at
http://financialaid.wvu.edu/home/college-of-law/college-of-law-scholarships_p1. Scholarships
available from outside sources can be found on the web at www.fastweb.com and other helpful
websites, as well as local businesses and organizations.
HOW TO CHANGE YOUR ADDRESS
Students can update their address online. To update your address:
1. Log in to MIX / STAR
2. Click “Personal Information”
3. Click “Update Addresses and Phones”
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HOW TO CHANGE YOUR NAME
Students can change their name by submitting a request via fax (304-293-8991) to the Office of
the University Registrar. This request needs to include:
1. Name
2. Date of Birth
3. Student Identification Number
In addition, please include a copy of the legal document (i.e. marriage certificate, divorce
decree, etc.) verifying the name has legally been changed.
IMPORTANT CONTACT INFORMATION
Associate Dean of Academic Affairs
Gregory Bowman ...............................[email protected]vu.edu ..................304-293-4712
Assistant Dean for Career Services
Amber Brugnoli ..................................[email protected] .....................304-293-6792
Assistant Dean of Student Affairs
Janet Armistead .................................janet[email protected] ....................304-293-7320
Director, Center for Law and Public Service
Jennifer Powell ...................................[email protected] .....................304-293-8555
Director of Admissions
Tina Jernigan ......................................[email protected] .........................304-293-6253
Financial Aid Advisor
Eric Meadows .....................................[email protected]u .......................304-293-5302
Assistant Registrar for the College of Law
J.J. Davis .............................................[email protected] ....................................304-293-6767
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Office of the University Registrar
Phone .........................................................................................................................304-293-5355
Fax ..............................................................................................................................304-293-8991
Email .......................................................................................................... registr[email protected]
Address ........................................................ Admissions & Records Building (behind Colson Hall)
PO Box 6878
Morgantown, WV 26506
Office of Student Accounts
Phone ........................................................................................................................ 304-293-4006
Fax ............................................................................................................................. 304-293-7337
Email .................................................................................................................. [email protected]
Address ................................................................................................................ B-33 Stewart Hall
PO Box 6003
Morgantown, WV 26506
