Acrobat X Action Extract Commented Pages
Actions are compatible with:
• AdobeAcrobatXPro
• AdobeAcrobatXProSuite
Extract pages containing comments from multiple files as part of commenting workflow or
to automate document production.
Acrobat X Pro introduced Actions, a powerful way to standardize processes by automating routine,
multistep tasks. Since Actions may be extended via JavaScript, there are any number of additional
operations which can benefit from automation.
The Acrobat X Extract Commented Pages Action processes multiple PDF files and extracts pages in two
ways— to a subset of files from the original document and to a summary document containing all pages
extracted from source documents.
Document 3
Page 1
Document 3
Page 2
Document 3
Page 3
Document 3
Page 4
Document 4
Page 1
Document 4
Page 2
Document 4
Page 3
Document 4
Page 4
Document 1
Page 1
Document 1
Page 2
Document 1
Page 3
Document 1
Page 4
Document 2
Page 1
Document 2
Page 2
Document 2
Page 3
Document 2
Page 4
Above: Source les are multiple PDF documents with annotations present on any page.
Below: Output process creates documents containing pages with comments or a compiled document of all commented
pages from all les in the batch.
Document 1
Page 1
Document 1
Page 4
Document 2
Page 2
Document 3
Page 2
Document 3
Page 3
Document 4
Page 4
Document 1
Page 1
Document 1
Page 4
Document 2
Page 2
Document 3
Page 2
Document 3
Page 3
Document 4
Page 4
Acrobat X Action: Extract Commented Pages
Extract commented pages from multiple files
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Acrobat X Action Extract Commented Pages
Who benets from extracting
commented pages?
• Lawyerswhoneedtoindicate
privilegedandnon-priveleged
pagesfromdocuments
• Regulatorypersonnelwhoneedto
reportonsafetyissues
• Anyonewhoregularlyanalyzes
multipledocumentsandneedsto
compileresults
Extracting the Extract Commented Pages Action
Before intsllaing the Action, you will need to extract it from this document.
1. In the Attachments Panel at left, select Extract Commented Pages.sequ
2. Right-click and choose Save Attachment to your desktop or other convenient location
Installing the Extract Commented Pages Action
To install the Extract Commented Pages Action
1. Locate the Extract Commented Pages.sequ file on your desktop (or other location)
2. Double-click the file and click the Import button.
The Edit Actions window will open and display the newly imported Action:
3
Acrobat X Action Extract Commented Pages
Using the Extract Commented Pages Action
Before using the Extract Commented Pages Action, locate the files you wish to process. It’s easiest
if all of the files are in the same folder.
Run the Extract Commented Pages Action
To run the Extract Commented Pages Action, choose File> Action Wizard> Extract Commented
Pages or open the Tools Pane and choose the Action Wizard to locate the Extract Commented
Pages Action.
Acrobat will ask you to confirm that you wish to run the Action. Click the Next button.
The Select Files Window will open:
Click the Add Files or Add Folders button and locate the files you wish to process.
When finished, click the Next button.
An easy way to access Actions is
through the Action Wizard Tool Panel
e Select Files window does not allow
you to reorder documents. If the order
of processing is important to you, you
can select and add one document at a
time.
e Extract Commented Pages Action
optionally outputs documents to
individual les. You can use File> Create
PDF> Combine les to a single PDF aer
running the Action. is method allows
you to put the extracted les in any
order needed.
4
Acrobat X Action Extract Commented Pages
Extract Commented Pages Action Options
Select the options for processing your commented files.
1. Choose whether to add all extracted pages to the Summary File. A report document is
produced which contains each commented page from your source les.
2. Choose if you wish to create a new set of documents which contain only commented pages
3. Choose the le location for the documents containing only extracted pages
4. Choose the le location for the Summary Document
5. Set the name for Summary Document .
6. Click the OK buon to process documents.
5
Acrobat X Action Extract Commented Pages
Working with the Summary Document
During processing, the Extract Commented Pages Action creates a Summary Document which
includes information about the files that were processed.
If you enabled “Append Extracted Pages to Summary Document” when the Action is run, each
commented page from your source file set will be added to the Summary Document resutling a
new, compiled set of all commented pages.
If you click the Show Extracted Pages button in the document, the Bookmark Panel will open
displaying links to extracted pages from each of your source documents:
Adobe Systems Incorporated
345 Park Avenue
San Jose, CA 95110-2704
USA
www.adobe.com
6
Adobe, the Adobe logo, Acrobat and the Adobe PDF logoare either registered trademarks or trademarks of Adobe Systems Incorporated in the United States
and/or other countries. © 2010 Adobe Systems Incorporated. All rights reserved.
Questions and Answers
Can I edit the Action?
Because the Extract Commented Pages Action sets file destinations, you cannot edit or add steps
to the Action.
I want to use the Extract Commented Pages Action to mark pages for extraction. What’s the
fastest way to mark the pages?
Try this workflow:
1. Fit the page to the window CTRL-0 (Windows) and CMD-0 (Mac)
2. Hit Page Down key to go to the next page.
3. Hit CTRL-6 (Windows) or CMD-6 (Mac) to add a sticky note to the page.
I added comments only to indicate the pages I wanted to extract. How do I delete the
Comments?
Open the Tools Pane and choose Protection. Select Remove Hidden Information. In the Remove
Hidden information panel, deselect all options except for Comments. Click Remove.
e Extract Commented Pages Action
created by WindJack Solutions, Inc.
Our mission is to make Acrobat and
PDF easier to use and more accessible
for everyone. We specialize in all the
programming activities surrounding
Acrobat and PDF, including plug-ins,
JavaScript automation, form scripting,
and server scripting. We have been at it
since 1997 and we accomplish our
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assisting document designers and
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We are currently delivering our
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our membership website at
hp://www.pdfscripting.com
Tip: Make it an Action!
You can easily create an Action to
remove Comments. In the Edit Actions
window, open the Protection pane and
select Remove Hidden Information.
