CS Gold AdminWeb User Guide

CS Gold® AdminWeb™

Software User Guide

Managed by

Information Technology

Oklahoma State University

Stillwater Oklahoma

Updated 6/27/2019

CS Gold® WebManager Software

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Table of Contents 
Introduction .......................................................................................................................................... 3 
Log In ..................................................................................................................................................... 3 
Patron Lookup ....................................................................................................................................... 5 
1  Add/Edit/Remove Patron Groups ................................................................................................. 7 
2  Meal Plan ...................................................................................................................................... 7 
2.1  Add a Meal Plan .................................................................................................................... 8 
2.2  Edit a Meal Plan .................................................................................................................... 9 
2.3  Drop a Meal Plan ................................................................................................................. 10 
3  Stored Value/Credit .................................................................................................................... 10 
3.1  Add an SV&C Plan ............................................................................................................... 11 
3.2  Edit an SV&C Plan ................................................................................................................ 12 
3.3  Drop an SV&C Plan .............................................................................................................. 12 
3.4  Enter SV&C Transactions..................................................................................................... 13 
4  Access .......................................................................................................................................... 14 
Access Assignments ............................................................................................................................ 15 
1  Configure Access Assignments .................................................................................................... 15 
2  Duplicate an Access Assignment ................................................................................................. 21 
Patron Access Exception ..................................................................................................................... 22 
Open/Close Exception ......................................................................................................................... 23 
Remove Exceptions ............................................................................................................................. 23 
Patron Group Management ................................................................................................................ 24 
1  Creating a New Patron Group ..................................................................................................... 24 
2  Manage Patron Group Members ................................................................................................ 24 
3  Managing Group Access Assignments ........................................................................................ 25 
4  Managing Access Schedules ........................................................................................................ 26 
Web Reporting .................................................................................................................................... 27 
Ad Hoc Reports ............................................................................................................................... 27 
Reader Status .................................................................................................................................. 30 
Door Viewer .................................................................................................................................... 32 
1  Door Viewer Features ................................................................................................................. 33 
2  Recent Activity ............................................................................................................................ 34 
3  Manual Update Mode ................................................................................................................. 34 
Log Out ............................................................................................................................................ 34 
 

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1 Introduction

CS Gold® AdminWeb™ software is a web solution for most common CS Gold administrative

functionality. Functionality for each administrator is based on the functionality provided via the

desktop client interface and includes patron management, access management, reader status,

remote door, and reports.

• Patron management includes the ability to view pertinent patron information and manage

patron group assignments, meal plans, stored value/credit plans, and transactions.

• Access management allows those with the privileges the ability to add/modify/remove

patron groups, schedules, and calendars. This includes patron group memberships as well

as location assignments.

• Reader status allows administrators to see the status of assigned locations.

• Remote door (door viewer) allows administrators to check current status of doors, view

recent activity, and lock/unlock doors.

• Reports provides all reports that are available with the desktop interface.

There are a few features that are not yet available via the web interface, including:

• SQL Interface

• Conferences

• Alarms

• Offline Door Management

You may use both interfaces to perform your duties. Be aware that the desktop client continues

to require a separate password, not synchronized with O-Key.

The web interface utilizes your O-Key shortname and O-Key password for authentication. It is

accessible from the OSU domain, so you may perform functions remotely, after logging into the

OSU domain via https://osuvpn.okstate.edu.

2 Log In

Use the following procedure to log into the CS Gold WebManager software:

1. From a Web browser, enter stwcsgoldweb.ad.okstate.edu and press Enter. The Login page

is displayed.

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2. Mobile Device login limits functionality. Choose Full Site at the bottom of the window

(circled below) to enable all functions.

3. Enter your O-Key shortname and O-Key password, and then click Submit. The Welcome to

CS Gold Menu Web page is displayed.

Click the Toggle menu icon to the right of the menu items (circled in orange) to hide or show

the menu.

If you belong to more than one IUG, a User Group field will be displayed in the upper-right

corner of Admin Web pages and the IUGs you belong to will be displayed in the drop-down

list. The IUG you have selected before you log out will be the IUG that is displayed in the

User Group field the next time you log in.

Note: The Menu options depend on the User Group being used.

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3 Patron Lookup

The Web version of the Patron Lookup GUI allows you to maintain the following information:

• General patron

• Meal plan

• SV&C plan

• Flag settings

• Access assignments

1. From the Admin Web menu, click Patron Lookup. The Patron Lookup General Info tab is

displayed.

Note: Use CWID wherever PIK is referenced.

2. Search for a patron.

• PIK: Enter all or part of the patron institution key (PIK) and click OK. The patrons who

match the PIK are displayed (PIK=CWID).

• Last: Enter all or part of the last name. The system will automatically search for and

display the patron names that match the last name.

• First: This read-only field is populated after a patron is selected.

Note: If only one match is found, the patron information automatically populates the

fields.

3. You can also use the Advanced Search feature to search for a patron.

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Click"+" to add another search line. Click "–" to remove a search line.

• Match: Select All or Any to specify whether you want your search to match all or any of

your selections.

• Clear: Click Clear to remove selected options.

• Search: Click Search to initiate the patron search.

• Patron Media: Select the appropriate media from the drop-down list, enter a partial

media value, and then select a search method from the drop-down list.

A search on encrypted media types requires an exact match. The last four digits of the

media value display in the Media Types section of the General Info tab.

EXAMPLE: ****1234

• Last name: Enter all or part of the last name and select a search method from the drop-

down list.

• First name: Enter all or part of the first name and select a search method from the drop-

down list.

• Patron Info: Select the appropriate patron information from the drop-down list, enter

the appropriate information in the field provided, and select a search method from the

drop-down list.

• Credential Info: Select an option from the drop-down list to perform a patron search on

a credential property, such as KEYVALUE or LCC.

• Flags: Select the appropriate flag from the drop-down list, enter the appropriate

information in the field provided, and select a search method from the drop-down list.

• Meal Plan: Select the appropriate meal plan from the drop-down list.

• SV&C Plan: Select the appropriate SV&C plan from the drop-down list, and then select

an option from the drop-down list to the right of the SV&C Plan field:

o Patron Has Plan: Search for patrons who have the SV&C plan you selected in the

SV&C Plan field.

o Balance Greater Than: Search for patrons whose balance for the selected SV&C plan

is greater than the amount you specified in the field provided.

o Balance Less Than: Search for patrons whose balance for the selected SV&C plan is

less than the amount you specified in the field provided.

o Patron Group: Select In or Not In from the drop-down list and select the

appropriate patron group from the drop-down list.

4. Click Search and select a patron from the resulting list of patrons.

Note: Depending on individual permissions, you may not be able to see or edit some of

the fields/tabs in the Patron Lookup window.

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3.1 Add/Edit/Remove Patron Groups

Use the following procedure to add, edit, or remove patron groups:

1. In the Patron Lookup option, select the General Info tab, and click the Edit button in the

Patron Groups section of the tab. Editable fields are displayed.

2. To add a patron group, select a group from the drop-down list to the right of the New

button, enter the appropriate data in the fields provided in the bottom row, and click New.

The group is added to the list. If the patron group has already been assigned, the following

message will be displayed and the group will not be added:

The selected group has already been assigned.

3. To edit a patron group, change the information in the appropriate fields.

4. To remove a group, click the X next to a group name. A line will be displayed through the

group name to indicate that it will be removed.

Note: Click Cancel to exit Edit mode without saving your changes.

5. Click Save to save your changes.

3.2 Meal Plan

Click the Meal Plan tab to maintain meal plan information for the selected patron.

Note: If there are multiple meal plans listed, select a specific plan to display the

information for that plan.

From the Meal Plan tab you can add, drop, or edit a meal plan, add and remove meals from a

plan, and view the PatronLog.

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When you click View PatronLog on the Meal Plan tab, PatronTrans.rpt is selected in Ad Hoc

Reports. The default report is configurable with the same user configuration parameter used to

configure the Patron Lookup GUI (PatronGUIPatronLog_Meal).

3.2.1 Add a Meal Plan

Use the following procedure to add a meal plan:

1. On the Meal Plan tab, click the Add button. Editable fields are displayed.

2. Complete the following fields:

• New Meal Plan: Select the appropriate meal plan from the drop-down list. If the system

is unable to retrieve the plan amount, *ERROR* will be displayed in the Plan Cost field.

• Start Date: Enter the start date of the meal plan.

• End Date: Enter the end date of the meal plan.

• Plan Cost: If there is a plan cost associated with the meal plan, the amount will be

displayed in this read-only field.

3. Click Next Term to automatically set the start and end dates for the next term based on the

current start and end dates.

4. Click Refresh Cost to calculate the value in the Plan Cost field, which is based on the date

range specified. The meal plan cost is often based on the number of days or weeks the plan

will be used.

Note: Click Cancel to exit the Add Meal Plan page without adding a meal plan.

5. Click Add Plan. The plan is added to the list of meal plans for the patron.

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3.2.2 Edit a Meal Plan

Use the following procedure to edit a meal plan:

1. On the Meal Plan tab, select the plan you want to edit, and click the Edit button. Editable

fields are displayed.

2. Edit the meal plan information as necessary.

Note: Click Cancel to exit edit mode without saving your changes. Click Revert to revert

your current changes to the last saved values.

3. Click Save to save your changes.

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3.2.3 Drop a Meal Plan

Use the following procedure to drop (remove) a meal plan:

Note: If the system is unable to retrieve the plan amount, *ERROR* will be displayed in

the Plan Refund field.

1. On the Meal Plan tab, select the plan you want to drop, and click the Drop button. The Drop

Meal Plan fields are displayed.

The plan refund amount will be displayed in the Plan Refund field, if applicable.

Note: Click Cancel to exit delete mode without deleting the meal plan.

2. Click Drop Plan. The meal plan is removed from the Meal Plan tab.

3.3 Stored Value/Credit

Click the Stored Value/Credit tab to maintain SV&C information for the selected patron. You can

add, edit, and drop (delete) SV&C plans. You can also manually enter SV&C transactions by

clicking the Transaction button in the Balance section of the tab.

When you click View PatronLog on the Stored Value/Credit tab, SVCTransByPatron.rpt is

selected in Ad Hoc Reports. The default report is configurable with the same user configuration

parameter used to configure Patron Lookup (PatronGUIPatronLog_SVC).

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If there are multiple SV&C plans listed, select a specific plan to display the information for that

plan.

You can use the Advanced Search feature to check SV&C balances.

Select a plan from the Advanced Search SV&C Plan drop-down list and then select one of the

following options:

• Patron Has Plan: Search for patrons who have the plan currently selected in the SV&C Plan

field.

• Balance Greater Than: Search for patrons whose balance for the currently selected plan is

greater than the amount you specified in the field provided.

• Balance Less Than: Search for patrons whose balance for the currently selected plan is less

than the amount you specified in the field provided.

3.3.1 Add an SV&C Plan

Use the following procedure to add an SV&C plan:

1. On the Stored Value/Credit tab, click the Add button. Editable fields are displayed.

2. Complete the following fields:

• SV&C Plan: Select the appropriate SV&C plan from the drop-down list.

• Start Date: Enter the start date of the SV&C plan.

• End Date: Enter the end date of the SV&C plan.

• Initial Balance: Enter the initial balance of the SV&C plan.

3. Click Add Plan. The plan is added to the list of SV&C plans for the patron.

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3.3.2 Edit an SV&C Plan

Use the following procedure to edit an SV&C plan:

1. On the Stored Value/Credit tab, select the plan you want to edit, and click the Edit button.

Editable fields are displayed.

2. Edit the SV&C plan information as necessary.

Note: Click Cancel to exit edit mode without saving your changes. Click Revert to revert

your current changes to the last saved values.

3. Click Save to save your changes.

3.3.3 Drop an SV&C Plan

Use the following procedure to drop (remove) a meal plan:

1. On the Stored Value/Credit tab, select the plan you want to remove, and click the Drop

button. The Drop SV&C Plan fields are displayed.

The plan refund amount will be displayed in the Plan Refund field, if applicable.

Note: Click Cancel to exit delete mode without deleting the SV&C plan.

2. Click Drop Plan. The SV&C plan is removed from the Stored Value/Credit Plan tab.

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3.3.4 Enter SV&C Transactions

Use the following procedure to manually enter SV&C transactions:

1. On the Stored Value/Credit tab, click the Transaction button in the Balance section. SV&C

Transaction fields are displayed.

2. Complete the following fields:

• SV&C Plan: Select the plan for which you want to enter a transaction.

• Location: This field defaults to the location associated with the SV&C plan. You can

enter all or part of a location in the drop-down field and click Search to select a different

location.

• Tran Type: Select the appropriate transaction type for this transaction.

• Amount: Enter the transaction amount.

• Force: Select this check box to force the transaction to succeed, even if there are

insufficient funds or something else that would cause the transaction to be denied.

• Transaction Date: This field defaults to the current date with the Today check box

selected. To specify a different date, clear the Today check box and enter a date.

• Division Designator: This field applies to MICROS® transactions. CS Gold will log the

division designator specified.

• Code: Codes are available based on the location you selected. The code will modify the

transaction behavior as configured in Code Mapping.

• Comment: Enter a comment regarding the transaction.

3. Click Submit. The transaction will be submitted and processed.

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3.4 Access

Click the Access tab to display access assignments for the selected patron.

To modify access assignments, click the Modify Access Assignments link. The access

assignments page is displayed. Refer to section 6.4 (Access Assignments) for details.

When you click View PatronLog on the Access tab, PatronTrans.rpt is selected in Ad Hoc

Reports. The default report is configurable with the same user configuration parameters used to

configure the Patron Lookup GUI (PatronGUIPatronLog_Access).

A patron group membership effective/expire date range will be displayed when you select a

patron with group membership that has an effective and/or expiration date. Access assignments

from patron group memberships that are not yet effective or have expired appear as inactive

access assignments with a strikethrough.

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4 Access Assignments

You can configure access assignments for a patron or patron group and set up door lock/unlock

schedules. CBORD recommends that you configure a renew period on special access cards to

reduce the risk of someone accessing a secure location if the card is lost or stolen.

4.1 Configure Access Assignments

Use the following procedure to configure access assignments:

1. From the Admin Web menu, click Access Assignments. The access assignments page is

displayed.

2. Select an option:

1. If you are assigning access to an individual patron, click the Patron tab and perform a

patron search. Refer to section 6.2 for patron lookup details.

2. If you are assigning access to a patron group, click the Patron Group tab and select a

patron group from the drop-down list.

3. If you are assigning a door lock/unlock schedule, click the Door Schedules tab.

3. Enter all or part of the location or location group for which you want to assign access or

door schedules

If you enter part of a location or location group and there are several matches, the first

occurrence of the match is highlighted in the list of locations. For example, if you enter

Tower in the Location field and click Find, and a Tower 1 and Tower 2 exist, the first

occurrence of Tower will be highlighted.

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Note: Click the Hide Unassigned Locations check box to show only assigned locations in

the list.

4. Click Find. The location is highlighted in the list.

Note: Assignments are sorted by effective date to allow for quick administration of

groups/patrons with many assignments.

5. Click the location (or location group) for which you want to assign access. The location

details are displayed.

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When entering access assignment information:

• Use the Copy and Paste buttons to duplicate access assignments. Refer to section 6.4.2

for more information.

• Click Save to save an assignment.

• Click Delete to delete the current assignment.

• Click Revert to restore the previous assignment settings.

• Click Cancel to exit the location details page without saving changes.

6. Complete the fields in the Schedule/Calendar section.

• Normal Schedule: Select the schedule from the drop-down list that reflects the days and

times that the patron can commonly access the location.

• Holiday Schedule: Select the schedule from the drop-down list that reflects the days

and times that the patron can access the location during a designated calendar holiday.

• Calendar: Select the calendar from the drop-down list that reflects the periods

designated as holidays throughout the schedule.

o Click Show next to the Normal Schedule, Holiday Schedule, or Calendar field to

display the selected schedule or calendar.

o Click Edit next to the Normal Schedule, Holiday Schedule, or Calendar field to edit

the selected schedule or calendar.

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o Click Add next to the Normal Schedule, Holiday Schedule, or Calendar field to add a

schedule or calendar.

7. Complete the fields in the Assignment Options section.

• Active: Select this check box to activate the assignment.

• Override: Select this check box to enforce a single schedule for this patron/location pair,

overriding all others.

• Unlock Priv: Select this check box to enable the double-swipe feature to unlock the

entry point.

• Strike Time: Enter the interval in seconds that an entry point will remain unlocked after

being unlocked by a patron.

• Effective: Click the Calendar icon, and select the date and time access will become

effective.

• Expire: Click the Calendar icon, and select the date and time access will expire.

8. Complete the fields in the Special Options section.

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Note: Not all devices support all of the features in the Special Options section. Refer to

the appropriate device documentation to verify whether a feature is supported.

• Emergency Use: Select this check box if the patron has 24/7 access to the location,

regardless of the door schedule, access assignment schedule, and Lockout status. During

an emergency lock down, only people with Emergency Use access can open the door. It

is useful to have a card that emergency personnel can use during an emergency.

• PIN: This value is considered only if the location has been configured with 2 - Inherit

from Access Assignment as the value for the RDR_REQUIRE_PIN parameter in the

Location Configuration GUI.

o No PIN Required: The patron is not required to enter a PIN at this location.

o PIN Required: The patron is required to enter a PIN at this location. If the patron

does not have a PIN, the patron will not be able to enter this location.

o PIN Conditional: The patron is required to enter a PIN at this location if the patron

has a PIN. If the patron does not have a PIN, a PIN is not required. This option is the

default.

• Alarm Point Group: Select an alarm point group from the drop-down list to enable the

<A + Swipe> and <Hold + Swipe> features to arm and disarm points from the reader

governing this location. Patrons will press the A button and swipe their card to arm

points from the reader, and press the Hold button and swipe their card to disarm points

from the reader. For more information, refer to the CS Access™ Control Guide (TP-

820305-001).

• Two Man Rule: A Two Man Rule card will open a door if a second, distinct Two Man

Rule card is also swiped within five seconds. A Two Man Rule card by itself or in concert

with a regular (not a Two Man Rule card) will not open the door.

• One Use: Select this check box if the patron can only access the location one time.

• Lockout: Lockout cards also carry Lockout Disable privileges. Selecting this check box

grants both access privileges. Swipe a lockout card once to cause the door to enter a

locked state. The door will stay locked, regardless of its internal schedule. Only

Emergency Use privilege cards can enter during lockout. Other cards cannot enter, even

if the patron has access under ordinary situations. When the situation is resolved, swipe

the Lockout card a second time to return the doors to their normal status.

• Privacy Override: This option is used for locksets that support deadbolts or privacy

override.

• Lockout Disable: This option is reserved for future use.

• Disallow Hand Entry: Select this check box if the patron will not be allowed to use a

hand entry number to access the location. If this check box is selected, the patron can

access the location only by swiping a card, even if the HANDENTRY media type is

defined. If the Disallow Hand Entry check box is not selected, the location can be

accessed by entering the hand entry number or by swiping a card; either method will

work if the patron has both media types defined.

Note: You cannot select both Disallow Hand Entry and Disallow Card.

• Disallow Card: Select this check box if the patron will not be allowed to swipe a card to

access the location. If this check box is selected, the patron can access the location only

by entering a hand entry number, even if the CARD media type is defined. If the

Disallow Card check box is not selected, the location can be accessed by entering the

hand entry number or by swiping a card; either method will work if the patron has both

media types defined.

• Deny and Alarm: This option is reserved for future use.

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• Security Level: By default, the security level is based on the location. If you need to set a

specific security level for the access assignment, select a security level from the drop-

down list.

• Renew Period: Select the number of days the card will carry out the action of the access

assignment from the drop-down list. If the card is not re-encoded during the renew

period, it can be re-encoded later without changing the access assignment. For example,

if an electrician was assigned access to Building A for two days and he tries to enter

Building A on day three, access will be denied. The administrator can re-encode the card

if additional access has been approved.

• Required Elevation Level: Select the elevation level that determines which elevated

level must be activated for the assignment to become effective. Currently, Elevated is

the indicator that restricts the option to use when the patron’s masterkey is activated.

This option supports the masterkey access privilege elevation feature.

9. Click Save. The patron access assignment is saved. Refer to the following three screen

samples for examples of access assignments.

Sample Patron Group Access Assignment

Sample Door Schedule Access Assignment

A patron group membership effective/expire date range will be displayed when you select a

patron with group membership that has an effective and/or expiration date. Access

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assignments from patron group memberships that are not yet effective or have expired

appear as inactive access assignments with a strikethrough.

4.2 Duplicate an Access Assignment

Use the Copy and Paste buttons that appear on the access assignment details page to duplicate

an access assignment. (The Copy/Paste feature does not use the OS Clipboard.)

Use the following procedure to duplicate an access assignment:

1. In Access Assignments, locate the location/group assignment you want to copy from and

display the assignment details page.

2. Click Copy (circled in blue) to store the assignment properties into memory.

3. Locate an existing location/group access assignment (or create a new one) to paste into and

display the assignment details.

4. Click Paste and make any additional changes, as necessary.

5. Click Save.

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5 Patron Access Exception

The Patron Access Exception option allows users to provide patrons with quick access to a

location.

1. From the Admin Web menu, select Patron Access Exception. The Patron Access Exception

screen is displayed.

2. Complete the following fields, as appropriate:

• Locations: Select a location from the drop-down list. The location you select will be

displayed in the Selected Locations area on the page.

• Location Groups: Select a location group from the drop-down list. The location group

you select will be displayed in the Selected Locations area on the page.

• PIK: Enter a PIK to locate a patron by PIK.

• Last: Enter a last name to locate a patron by last name.

• Advanced: Click Advanced to perform an advanced search for a patron.

• Select from Patron Groups: When you click this button, the PIK, Last, and First fields,

and the Advanced and OK buttons are replaced with a Patron Group drop-down field

and a Select from Patrons button. Select a patron group from the drop-down list. Click

Select from Patrons to redisplay the PIK, Last, and First fields.

• Access: Select Allow or Deny from the drop-down list.

• Begin: Specify the time and date the access should begin.

• End: Specify the time and date the access should end.

3. Click Submit to submit the patron access exception. A message similar to the following will

be displayed:

Patron Group (123456) schedule update was

Successful for Location Group 502

Successful for Location 8608

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6 Open/Close Exception

The Open/Close Exception option simplifies the process of opening and closing early.

1. From the Admin Web menu, select Open/Close Exception. The Open/Close Exception page

is displayed.

2. Complete the following fields, as appropriate:

• Select a location from the Locations drop-down list. The location you select will be

displayed in the Selected Locations area on the page.

• Select a location group from the Location Groups drop-down list. The location group

you select will be displayed in the Selected Locations area on the page.

Note: Click the X next to a location or location group to deselect the item. Click Clear All

to clear all selections.

• Select the appropriate option from the drop-down list in the lower portion of the page:

o Open Early At

o Open Late At

o Open At

o Close Early At

o Close Late At

o Close At

• Specify the time to open or close the location.

• Specify the date to open or close the location early or late in the On field.

3. Click Submit to submit the open/close exception.

7 Remove Exceptions

Access exceptions at a selected location or location group can be displayed on the Remove

Exceptions page. Use the Remove Exceptions option to remove exceptions set up in Patron

Access Exceptions and Open/Close Exceptions. The displayed exceptions include those

exceptions applied to parent location groups. Click the Remove icon (X) next to an exception to

remove the exception from the system. Click Refresh to refresh the information on the page.

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8 Patron Group Management

8.1 Creating a New Patron Group

In Patron groups click on Create a New Group and enter the group name for the group and click

save group. (All areas/buttons circled below in Blue.)

8.2 Manage Patron Group Members

1. To add a user to a patron group, select the patron group from the list in the top portion of

the window.

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2. Search for the patron with PIK (BannerID)/Last/First name as search criteria. If you expect

more than one patron to be returned by the search, be sure the box labeled Add search

results to group if they are not already members is NOT checked. If more than one patron

is returned by the search, be sure only the individuals that are to be added have the check

box marked. Be sure to select Save Group to save the changes.

3. To delete a patron from the group, select the group and search for the patron using any

criteria like above, or just scroll through the list in the bottom portion of the window and

uncheck the check box next to the patron.

4. Click Remove Selected from Group and Save Group.

8.3 Managing Group Access Assignments

1. Determine needed location access for the existing patron groups.

2. In Patron groups, after selecting the group to be edited select blue color link Group access

assignment, circled in the above image (Section 8.2).

3. This link directs to different page where you may review and modify patron group access.

Notes:

a. Blue key symbol indicates the group has assignments to specific locations within that

location group. Expand the group to see those specific assignments.

b. Yellow key symbol shows the assigned schedule to that specific location or location

group. If a yellow key is displayed at the location group level (as below), the assignment

automatically is used for ALL locations within that location group.

c. Assignments at the location level always override assignments at the group level.

d. No key symbol means the patron group does NOT have access to the location – unless

they were granted access at the group level.

4. To Add an access assignment, click on the location or location group. Complete the

resulting form and select Save.

5. To Modify an access assignment, click on the assignment. Update the form as needed and

select Save.

6. To Delete an access assignment, click on the assignment. Select the Delete button, then

responding in the affirmative to and verification windows.

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8.4 Managing Access Schedules

1. To select from an existing schedule, select the drop down for the Normal Schedule in the

Schedule Center section of the location group access window. Scroll through the list until

you find the desired schedule, select it.

2. To add a new schedule, click the Add button next to the Normal Schedule dropdown.

3. Provide the desired Schedule Name (note the schedule # will automatically be assigned on

save).

i. To allow access, click on the day/s of the week for which access is to be granted.

1. Specify the start time (24hr) access is to be allowed, for the day, in the Begin box.

2. Specify the end time (24hr) access is to be ended, for the day, in the End box.

ii. On a new line (click the “+” symbol at the end of the line) to add difference times for a

day schedule.

iii. To block access for a day of the week (for instance Saturday/Sunday), on a new line (see

ii.)

1. Click on the day/s to have no access.

2. Specify the End time to be either 23:59:59 or 00:00:01 (11:59PM or 12:00AM). This

is the time the lock will be refreshed.

3. Do not specify a Begin time.

4. Information Technology System Adminitrators are the only individual who may delete a

specific schedule. If you have a schedule that needs to be deleted do the following:

i. Verify you have removed all assignments using the schedule

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ii. Email helpdesk@Okstate.edu and identify the schedule name and number and request

the CSGold schedule be deleted.

9 Web Reporting

Use the following procedure to use the Web Reporting module:

Note: Files that have been downloaded are no longer displayed, unless Show All has

been selected.

1. From the Admin Web menu, click Stored Reports. The My Reports page is displayed.

2. You can do the following from the My Reports page:

• Show Group: Select this check box to display the IUG that owns each report.

• Show Parameter Set: Select this check box to display the parameter set used to create

each report.

• Arrange by: Select to arrange reports by Report, Date, or Parameter Set.

• Apply: Click Apply to apply your changes.

• Show All: Select this check box at the bottom of the page to reveal all available report

files, regardless of whether or not you have already downloaded (or hidden) the files.

• Hide Selected Files: Select the viewed reports that you want to hide and then click Hide

Selected Files at the bottom of the page.

• Refresh: Click Refresh to refresh the information on the page after you have made

changes.

3. Click the Folder icon in the Files column for the report you want to display. The report PDF

file and date are displayed.

4. Click the PDF icon to display and, optionally, print the report.

10 Ad Hoc Reports

The Ad Hoc Reports module emulates CS Gold Report Manager without installing the CS Gold

GUI. To use this module, you must first configure the folder structure in CS Gold. Refer to the CS

Gold® Administration Guide Book 7 - Reports (TP-830242-001) for details.

Note: For Ad Hoc reports to work with version 4.2.0 or later, rptNightly.exe and

ReportHandler.exe version 6.0.13 or later is required on the TPS. These executables are

provided in the Bin folder of the version 4.2.0 AdminWeb files.

The folder structure is the same structure used in CS Gold Report Manager.

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EXAMPLE:

• Cabinet

• Folder

o File

You can do the following:

• Select a report.

• Determine how long a report is kept.

• Select the format of the report.

Use the following procedure to use Ad Hoc reports:

1. From the Admin Web menu, click Ad Hoc Reports. The list of available reports is displayed

for the user group or IUG.

Note: Click the arrow to expand or hide the reports.

2. Select a report. A pencil appears on the report file icon and a set of controls is displayed in

the right pane.

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3. Complete the following fields:

• Select Location Group Hierarchy: Select the appropriate group from the drop-down list.

Changing the hierarchy option will reload the report prompts using the newly selected

hierarchy.

• Days to Keep: Enter the number of days that you want the record to be available before

it is deleted.

• Share: If you need to make this report available to others, click Share. The Share tab is

displayed. The Share tab is only available in the Ad Hoc Reports option.

• Format: Select the output for your reports from the drop-down list (Excel, HTML,

Microsoft Word, PDF, Plain Text, or CSV).

• Notify via E-Mail: Select this check box if you want to receive the report through e-mail.

Enter an e-mail address in the field provided.

o Send the link: Select this option if you want to be sent a link to the report in an e-

mail.

o Send the attachment: Select this option if you want the report sent in an e-mail as

an attachment.

• Tabs: The tabs that are displayed depend on the report you selected. Use the available

tabs to set restrictions on data covered by the current report using ranges, sorts, and

other controls that are displayed on the tabs. The tabs correspond to the tabs in the CS

Gold Report Manager GUI.

4. Click Submit to submit your request. The following message is displayed:

Your Report Has Been Submitted.

Would you like to wait for the results?

Note: Click Cancel to cancel a request. Click Reset to revert the settings to the most

recently saved (submitted) selections.

5. To view the report now, click Yes and then click Save File. To view the report later, click No.

The report is sent to your e-mail address.

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11 Reader Status

Use the Reader Status option to view status information about the devices assigned through CS

Gold TPS Configuration.

Note: Click the Refresh icon to the right of the date and time to refresh the reader

status information on the page.

The following options and information are provided on the Reader Status page:

Table 10-1: Reader Status Page Options and Information

Item

Description

Totals

The Totals section at the top of the page shows the total for each status type

(Online, Trouble, Offline, and Other) along with a total of all statuses. Click the

down arrow in this section to hide the Totals information. Click the right arrow

to display the Totals information.

Restrict Locations

by Interactive User

Group

If this check box is selected (checked), locations will be filtered and only those

locations allowed by Location Admin will be visible (Location Admin is

configured per IUG on the Access Location/Group Admin tab in the CS Gold

Location Group Mapping GUI). If the check box is cleared (unchecked), all

locations will be visible. If the current user group has RESTRICTLOCVIEW

enabled in User Manager, the visible locations will be restricted and the Restrict

Locations by Interactive User Group check box will be disabled.

Filter

Use the Filter option to filter the reader information that is displayed on the

page (refer to Set a Filter for more information).

Status

Indicates the current status of the reader.

Location

Indicates the unique location number that identifies each reader.

Name

Indicates the name of each reader.

Time

Provides the time and date of the most recent change in the reader status.

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Click the icon in a Time column cell to display the reader status history of a

location, if available.

Address

Indicates the reader IP address.

MGR

Indicates the associated MGR for the reader.

Version

Specifies the reader firmware version. Click the icon in a Version column cell to

display the firmware version history of a location. As of version 4.3.0, Squadron

Access Control version numbers are shown on DHCP controllers.

Set a Filter

Use the following procedure to filter the information that is displayed on the Reader Status

page:

1. The following conditions can be set using the options available in the drop-down lists in the

Filter section of the page:

Table 10-2: Filter Conditions

With this option…

…you can use these settings:

Location Number

• Is Between

• =

• >=

• <=

Select the Not check box to indicate not any of the above (for example, not

equal to).

Location Name

• =

• Contains

• Starts With

• Ends With

Select the Not check box to indicate, for example, does not contain.

Location Group

Specify whether one or more of the location groups selected is in the list. Select

the Not check box to indicate that it is not any of the location groups selected.

If you attempt to create more than one location group filter, the following

message will be displayed in the Active Filters area: (Last Filter input was

invalid: Cannot have two different group filters)

Term Type

Specify whether one or more of the terminal types selected is in the list. Select

the Not check box to indicate that it is not any of the terminal types selected. If

you attempt to create more than one term type filter, the following message

will be displayed in the Active Filters area: (Last Filter input was invalid: Cannot

have two different Term Type filters)

MGR

Specify whether one or more of the MGRs selected is in the list. Select the Not

check box to indicate that it is not any of the MGRs selected. If you attempt to

create more than one MGR filter, the following message will be displayed in the

Active Filters area: (Last Filter input was invalid: Cannot have two different

MGR filters)

2. After you have selected the filter criteria, click Filter. The results matching your criteria are

displayed.

Note: To remove a filter, click the X icon next to the filter in the Active Filters area of

the page. To clear all filters, click Clear All. Reader statuses for all readers will be

displayed.

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12 Door Viewer

Door Viewer consists of a location browser that shows doors and child groups within a selected

location group. This feature requires CS Gold version 6 or later.

Using the onscreen controls, the user can navigate to any visible location group, based on the

IUG and location group hierarchy for the current user.

A persistent display of the current number of unlocked doors within the scope of the locations

visible to the user appears in the top-right corner of the Door Viewer page. (This feature

requires CS Gold version 6.0.17 or later.)

Door state information is displayed using icons representing Online, Offline, Locked, Unlocked,

Open, Closed, and Emergency Mode. The number of online/total door locations within child

groups is also provided, for example, Brooks Building (25).

Note: Emergency Mode commands are available only to those users with the

Allow_EmergencyMode permission enabled in CS Gold User Manager.

Sending Locked, Unlocked, and Emergency Mode commands to location groups is supported. A

warning message will appear when a user is about to send a command to a location group; for

example, Are you sure you want to set emergency mode on 456 doors? This will give the user a

chance to avoid accidentally sending the wrong command to groups of doors.

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Sending multiple door commands is also supported. A progress display in the top left corner of

the page shows the number of door commands remaining to be sent (for example, 14 in

progress).

12.1 Door Viewer Features

The following features are available in Door Viewer:

Table 11-1: Door Viewer Features

Feature

Description

Back/Forward: Navigates to previously selected location groups

in the navigation history.

Parent Group: Navigates to the parent location group that

contains the currently selected group.

Home: Navigates to the top level locations and groups.

Favorites: Shows the current set of locations and groups the user

has chosen as favorites.

Refresh: Forces an update of the currently selected location

group (in the event that information has become out of date).

Find: Performs a search for locations or groups. Type all or part

of the location or group name in the field at the top of the page

and click the Find icon. Matching items will be displayed in the

drop-down list. Click the appropriate location or group. The

location or group will be located and highlighted on the page

The following options may be available when you click on a

location:

• Open: Click this option to open the door. The message Open

command sent is displayed.

• Lock: Click this option to lock the door. The message Lock

command sent is displayed.

• Unlock: Click this option to unlock the door. The message

Unlock command sent is displayed.

• Set Emergency: Click this option to set the door to

Emergency Mode. The message Emergency Mode Set is

displayed.

• Clear Emergency: Click this option to clear the door from

Emergency Mode. The message Emergency Mode Cleared is

displayed.

• Recent Activity: Click this option to display recent

transactions at a given location. Refer to section 6.13.2 for

more information about this feature.

• Close: Click the close icon (x) to close the option window.

• Add Favorite: Click the Add Favorite icon (star) to add the

location as a favorite. When you click the Favorites icon at

the top of the page, the location will be included in the

display with any other favorite locations.

• Expand: Click this option to display the door locations within

a group.

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Door commands are disabled for read-only locations based on

the Location Admin privilege settings for the current user.

12.2 Recent Activity

Click on a location on the Door Viewer page and click Recent Activity in the pop-up menu to

display recent transactions at the location. This feature will display up to 40 transactions

occurring in the past 60 days. The transactions are sorted by date with the most recent

transaction at the top.

12.3 Manual Update Mode

In Manual Update mode, the Door Viewer page will not get door event updates in real time—

the user will have to click the Refresh icon to view updated door states. The page will

automatically switch to Manual Update mode when a part of the system (for example, the

browser, network, or server database) becomes unresponsive. After 30 seconds of waiting for

the locations to load or 60 seconds of no status updates, the system will notify the user once

and attempt to reestablish the automatic status updates.

If the connection remains unresponsive, the Door Viewer page will switch to Manual Update

mode and a Manual Update Mode message will be displayed at the top of the page. Manual

navigation or update will cause an attempt to return automatic updates. After attempting to

return to Automatic Update mode three times, the page will stay in Manual Update mode until

the entire page is reloaded.

13 Log Out

Use the following procedure to log out of Admin Web:

1. On the Admin Web menu, click Logout.

2. At the Are you sure you want to log out? prompt, click Yes. You are logged out of Admin

Web.