GYMNASTICS FOR ALL MANUAL

FÉDÉRATION INTERNATIONALE DE GYMNASTIQUE

2023 Edition

Section 1 - Gymnastics for All Regulation

Section 2 - World Gymnaestrada Regulation

Section 3 - World Gym for Life Challenge Regulation

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INDEX 
SECTION 1 - GYMNASTICS FOR ALL REGULATION ...................................................... 6 
 INTRODUCTION ........................................................................................................... 6 
 DEFINITION .................................................................................................................. 6 
 STRATEGIC PRINCIPLES ........................................................................................... 6 
1  Vision ................................................................................................................................ 6 
2  Mission of the FIG GfA COMMITTEE ............................................................................... 6 
 POLICY ......................................................................................................................... 7 
 THE MANDATE AND METHODS OF THE FIG GFA COMMITTEE ............................. 7 
 WORK FIELDS ............................................................................................................. 8 
 
SECTION 2 - WORLD GYMNAESTRADA REGULATION ................................................. 9 
 PREAMBLE .................................................................................................................. 9 
 WORLD GYMNAESTRADA OBJECTIVES ................................................................. 9 
 POWERS ...................................................................................................................... 9 
1  Responsibilities ................................................................................................................. 9 
2  Organising body ................................................................................................................ 9 
3  Collaboration .................................................................................................................. 10 
4  Rules .............................................................................................................................. 10 
 IMPLEMENTATION .................................................................................................... 10 
1  Awarding of hosting Rights for the World Gymnaestrada ................................................ 10 
2  Frequency ....................................................................................................................... 10 
3  Duration .......................................................................................................................... 10 
4  Limitations ...................................................................................................................... 10 
5  Language ........................................................................................................................ 10 
 BID PROCEDURES .................................................................................................... 11 
 WORLD GYMNAESTRADA SCOPE AND PROGRAMME ........................................ 11 
1  Opening Ceremony ......................................................................................................... 11 
1.1  Venue ........................................................................................................................................... 12 
1.2  Content and duration ................................................................................................................... 12 
1.3  Working group, Opening Ceremony ............................................................................................ 12 
1.4  Working group, tasks ................................................................................................................... 12 
2  Group Performances....................................................................................................... 13 
2.1  Venues ......................................................................................................................................... 13 
2.2  Apparatus ..................................................................................................................................... 14 
2.3  Working group, Group Performances .......................................................................................... 14 
2.4  Working group, Tasks .................................................................................................................. 14 
3  Large Group Performances............................................................................................. 14 
3.1  Venue ........................................................................................................................................... 14 
3.2  Apparatus ..................................................................................................................................... 15 
3.3  Working groups, Large Group Performances .............................................................................. 16 
3.4  Working group, Tasks .................................................................................................................. 16 
4  National Performances ................................................................................................... 16 
4.1  Venue ........................................................................................................................................... 17 
4.2  Apparatus ..................................................................................................................................... 17 
4.3  Working group, National Performances ....................................................................................... 17 
4.4  Working group, Tasks .................................................................................................................. 18 
5  FIG Gala ......................................................................................................................... 18 
5.1  Choreographer ............................................................................................................................. 18 
5.2  Venue ........................................................................................................................................... 18 
5.3  Apparatus ..................................................................................................................................... 18 
5.4  Working group, FIG Gala ............................................................................................................. 19 
5.5  Working group, Tasks .................................................................................................................. 19 
6  Closing Ceremony .......................................................................................................... 20 
6.1  Venue ........................................................................................................................................... 20 
6.2  Content and duration ................................................................................................................... 20 
6.3  Working group, Closing Ceremony .............................................................................................. 20 
6.4  Working group, Tasks .................................................................................................................. 21 
7  Side Events and Leisure Activities .................................................................................. 21 

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8  Complementary Events added to the Scope and Programme ......................................... 21 
 PARTICIPATION, REGISTRATION AND PAYMENT ................................................ 22 
1  General ........................................................................................................................... 22 
2  Responsibility and Supervision ....................................................................................... 22 
3  Participation Possibilities ................................................................................................ 22 
4  Registration Procedure ................................................................................................... 22 
4.1  Invitation ....................................................................................................................................... 22 
4.2  Notification of interest and Registration for the FIG Gala ............................................................ 23 
4.3  Notification of participants ............................................................................................................ 23 
4.4  Confirmation ................................................................................................................................. 23 
4.5  Provisional Registration ............................................................................................................... 23 
4.6  Definitive Registration .................................................................................................................. 23 
 PROGRAMME AND TIMETABLE .............................................................................. 24 
1  Overall Timetable and Scheduling .................................................................................. 24 
2  Scheduling Group Performances and Large Group Performances.................................. 25 
 FINANCES .................................................................................................................. 25 
1  All expenditures .............................................................................................................. 25 
2  Budget ............................................................................................................................ 25 
3  Participant Card .............................................................................................................. 25 
4  Ticket prices ................................................................................................................... 25 
5  Accommodation and meal costs ..................................................................................... 25 
6  Local transportation service ............................................................................................ 26 
7  Joint meetings with the FIG GfA Committee ................................................................... 26 
8  Working group meetings ................................................................................................. 26 
9  FIG Authorities cost during the event .............................................................................. 26 
10  Fees to the FIG ............................................................................................................... 26 
11  Final Account .................................................................................................................. 26 
 ACCREDITATION AND PROCEDURES .................................................................... 27 
 APPARATUS .............................................................................................................. 27 
1  Provided by the LOC....................................................................................................... 27 
2  Not provided by the LOC ................................................................................................ 27 
 LOGISTICS - ACCOMMODATION, CATERING AND TRANSPORTATION ............. 27 
1  Accommodation .............................................................................................................. 27 
1.1  Location ................................................................................................................................... 27 
1.2  Cost .......................................................................................................................................... 28 
1.3  Capacity per classroom ........................................................................................................... 28 
1.4  Sanitary facilities, minimum requirements ............................................................................... 28 
1.5  Sleeping supplies and services ............................................................................................... 28 
1.6  Allocation of schools ................................................................................................................ 28 
2  Catering .......................................................................................................................... 29 
2.1  Cost .......................................................................................................................................... 29 
2.2  Breakfast .................................................................................................................................. 29 
2.3  Hot meal ................................................................................................................................... 29 
3  Transportation................................................................................................................. 29 
3.1  Cost .......................................................................................................................................... 29 
3.2  Transportation from and to arrival locations ............................................................................ 30 
4  Working group, Logistics ................................................................................................. 30 
5  Working group, Task ....................................................................................................... 30 
 MEDICAL SERVICES, INSURANCE AND SECURITY .............................................. 30 
1  Medical Organisation ...................................................................................................... 30 
1.1  Chief Medical Officer ............................................................................................................... 30 
1.2  Safeguarding and protecting participants in gymnastics ......................................................... 30 
2  Insurance ........................................................................................................................ 30 
2.1  Participating FIG affiliated Federations ................................................................................... 30 
2.2  LOC .......................................................................................................................................... 31 
3  Security........................................................................................................................... 31 
 EXTRA FACILITIES .................................................................................................... 31 
1  Meeting Points and Stands ............................................................................................. 31 
2  Offices and other meeting rooms .................................................................................... 31 

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3  VIP .................................................................................................................................. 31 
3.1  Location/seating Performance area ......................................................................................... 32 
3.2  VIP area ................................................................................................................................... 32 
3.3  VIP Catering ............................................................................................................................. 32 
3.4  Costs ........................................................................................................................................ 32 
4  Special Assistance .......................................................................................................... 32 
 BULLETIN, PARTICIPANT GUIDE ............................................................................ 32 
 INFORMATION MEETINGS ....................................................................................... 33 
 PROTOCOL, COMPETENCIES ................................................................................. 33 
 RESPONSIBILITIES AND COORDINATION ............................................................. 33 
1  Cooperation between the next LOC and the current LOC ............................................... 33 
2  Cooperation between the FIG GfA Committee and LOC ................................................. 34 
 GENERAL ORGANISATION ...................................................................................... 34 
1  Obligations, responsibilities and powers of the FIG GfA Committee: ............................... 34 
2  Obligations, responsibilities and powers of the LOC: ...................................................... 35 
 CONCLUDING PROVISIONS ..................................................................................... 36 
 
SECTION 3: WORLD GYM FOR LIFE CHALLENGE REGULATION .............................. 37 
 PREAMBLE ................................................................................................................ 37 
 WORLD GYM FOR LIFE CHALLENGE OBJECTIVES .............................................. 37 
 POWERS .................................................................................................................... 38 
1  Responsibilities ............................................................................................................... 38 
2  Organising body .............................................................................................................. 38 
3  Collaboration .................................................................................................................. 38 
4  Rules .............................................................................................................................. 38 
 IMPLEMENTATION .................................................................................................... 38 
1  Awarding of the hosting Rights for the World Gym for Life Challenge ............................. 38 
2  Frequency ....................................................................................................................... 38 
3  Duration .......................................................................................................................... 39 
4  Limitations ...................................................................................................................... 39 
5  Language ........................................................................................................................ 39 
 BID PROCEDURES .................................................................................................... 39 
 WORLD GYM FOR LIFE CHALLENGE SCOPE AND PROGRAM ............................ 39 
1  Opening Ceremony ......................................................................................................... 40 
1.1  Venue ........................................................................................................................................... 40 
1.2  Presentation ................................................................................................................................. 40 
1.3  Working group, Opening Ceremony ............................................................................................ 40 
1.4  Working group, Tasks .................................................................................................................. 41 
2  The Contest .................................................................................................................... 41 
2.1  Venue ........................................................................................................................................... 41 
2.2  Age ............................................................................................................................................... 42 
2.3  Time/Music ................................................................................................................................... 42 
2.4  Number of gymnasts in a group ................................................................................................... 42 
2.5  Number of performances ............................................................................................................. 42 
2.6  Rehearsal ..................................................................................................................................... 42 
2.7  Warm up ...................................................................................................................................... 42 
2.8  Categories .................................................................................................................................... 42 
2.9  Evaluation .................................................................................................................................... 42 
2.10  Results ..................................................................................................................................... 43 
2.11  Feedback ................................................................................................................................. 44 
2.12  Working group, Contest ........................................................................................................... 44 
2.13  Working group, Tasks .............................................................................................................. 44 
3  The World Gym for Life Gala .......................................................................................... 44 
3.1  Venue ........................................................................................................................................... 44 
3.2  Participation ................................................................................................................................. 45 
3.3  Evaluation .................................................................................................................................... 45 
3.4  Award Ceremony ......................................................................................................................... 46 
3.5  Working group, Gala .................................................................................................................... 46 
3.6  Working group, Tasks .................................................................................................................. 46 

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4  Workshops ...................................................................................................................... 46 
4.1  Venue ........................................................................................................................................... 47 
4.2  Time ............................................................................................................................................. 47 
4.3  Working group, Workshops.......................................................................................................... 47 
4.4  Working group, Tasks .................................................................................................................. 47 
5  Show Performances ........................................................................................................ 47 
5.1  Venue ........................................................................................................................................... 47 
5.2  Time and Content ........................................................................................................................ 47 
5.3  Working group, Show Performances ........................................................................................... 47 
5.4  Working group, Tasks .................................................................................................................. 48 
6  Closing Ceremony .......................................................................................................... 48 
6.1  Presentation ................................................................................................................................. 48 
6.2  Working group, Closing Ceremony .............................................................................................. 49 
6.3  Working group, Tasks .................................................................................................................. 49 
7  Side Events and Leisure Activities .................................................................................. 49 
 PARTICIPATION, REGISTRATION AND PAYMENT ................................................. 50 
1  General ........................................................................................................................... 50 
2  Responsibility and Supervision ....................................................................................... 50 
3  Participation Possibilities ................................................................................................ 50 
4  Registration Procedure ................................................................................................... 50 
4.1  Invitation and Newsletters ............................................................................................................ 50 
4.2  Notification of interest .................................................................................................................. 50 
4.3  Provisional registration ................................................................................................................ 50 
4.4  Definitive registration ................................................................................................................... 51 
4.5  Payment ....................................................................................................................................... 51 
 PROGRAMME AND TIMETABLE .............................................................................. 51 
 FINANCES .................................................................................................................. 51 
1  All expenditures .............................................................................................................. 51 
2  Budget ............................................................................................................................ 51 
3  Participant card ............................................................................................................... 51 
4  Ticket prices ................................................................................................................... 52 
5  Accommodation and meal costs ..................................................................................... 52 
6  Local transportation service ............................................................................................ 52 
6.1  Cost .............................................................................................................................................. 52 
6.2  Transportation from and to arrival locations ................................................................................ 52 
7  Joint meetings with FIG GfA committee .......................................................................... 52 
8  Working group Meetings ................................................................................................. 52 
9  FIG authorities cost during the event .............................................................................. 53 
10  Fees to the FIG ............................................................................................................... 53 
11  Final Account .................................................................................................................. 53 
 ACCREDITATION AND PROCEDURES .................................................................... 53 
 APPARATUS .............................................................................................................. 54 
1  Provided by the LOC....................................................................................................... 54 
2  Not provided by the LOC ................................................................................................ 54 
 LOGISTICS - ACCOMMODATION, CATERING AND TRANSPORTATION ............. 54 
1  Accommodation .............................................................................................................. 54 
1.1  Location ................................................................................................................................... 54 
1.2  Cost .......................................................................................................................................... 54 
1.3  Capacity per classroom ........................................................................................................... 54 
1.4  Sanitary facilities, minimum requirements ............................................................................... 54 
1.5  Sleeping supplies and services ............................................................................................... 54 
2  Catering .......................................................................................................................... 55 
2.1  Cost .......................................................................................................................................... 55 
2.2  Breakfast .................................................................................................................................. 55 
2.3  Hot Meals ................................................................................................................................. 55 
3  Transportation................................................................................................................. 55 
3.1  Cost .......................................................................................................................................... 55 
3.2  Transportation from and to arrival locations ............................................................................ 55 
3.3  Working group, Logistics .......................................................................................................... 55 
3.4  Working group, Task ................................................................................................................ 56 

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 MEDICAL SERVICES, INSURANCE AND SECURITY .............................................. 56 
1  Medical organisation ....................................................................................................... 56 
1.1  Chief Medical Officer................................................................................................................ 56 
1.2  Safeguarding and protecting participants in gymnastics ......................................................... 56 
2  Insurance ........................................................................................................................ 56 
2.1  Participating FIG affiliated Federations .................................................................................... 56 
2.2  LOC .......................................................................................................................................... 56 
3  Security........................................................................................................................... 56 
 EXTRA FACILITIES .................................................................................................... 56 
1  Meeting points and Stands .............................................................................................. 56 
2  Offices and other meeting rooms .................................................................................... 57 
3  VIP .................................................................................................................................. 57 
3.1  Location/seating Performance area ......................................................................................... 57 
3.2  VIP area ................................................................................................................................... 57 
3.3  VIP catering ............................................................................................................................. 57 
3.4  Cost .......................................................................................................................................... 57 
4  Special Assistance .......................................................................................................... 57 
 RESPONSIBILITIES AND COORDINATION ............................................................. 58 
1  Cooperation between the next LOC and the current LOC ............................................... 58 
2  Cooperation between the FIG GfA Committee and LOC ................................................. 58 
 GENERAL ORGANISATION ...................................................................................... 58 
1  FIG Gymnastics for All Committee .................................................................................. 58 
1.1  Regulation ................................................................................................................................ 58 
1.2  Head of Delegation meeting and evaluation ............................................................................ 58 
1.3  Evaluation meeting .................................................................................................................. 58 
1.4  Special cases ........................................................................................................................... 58 
1.5  Newsletters .............................................................................................................................. 59 
1.6  Budget ...................................................................................................................................... 59 
1.7  Prices ....................................................................................................................................... 59 
2  LOC ................................................................................................................................ 59 
2.1  Rules ........................................................................................................................................ 59 
2.2  Organisation and timelines ...................................................................................................... 59 
2.3  Newsletters .............................................................................................................................. 59 
2.4  Receive registrations ............................................................................................................... 59 
2.5  Promotion ................................................................................................................................. 59 
2.6  Facilities ................................................................................................................................... 59 
2.7  Volunteers ................................................................................................................................ 59 
2.8  Logo ......................................................................................................................................... 59 
2.9  Accommodation and Catering ................................................................................................. 60 
2.10  Medical services, Insurance and Security ............................................................................... 60 
2.11  Final Report, Evaluation of the event....................................................................................... 60 
3  Official Guide .................................................................................................................. 60 
 CONCLUDING PROVISIONS ..................................................................................... 61 
   
Appendices: 
World Gym for Life Gala – Example score sheet 
Guidelines for Head of Delegations at FIG GFA Events 
   

Gymnastics for All Manual – 2023 Edition 6

SECTION 1 - GYMNASTICS FOR ALL REGULATION

1. INTRODUCTION

The International Gymnastics Federation (FIG) consists of affiliated/associated Federations and has

a governance structure which is described in the Statutes.

The FIG Gymnastics for All Committee (hereafter FIG GfA C.) is one of the FIG’s management

committees and consists of a President and six (6) members, of which two (2) are Vice-Presidents.

The function of the FIG GfA C. is ruled by the Statues and these Gymnastics for All regulation.

These regulations are subdivided into the following articles:

- Definition

- Strategic Principles (Vision and Mission of the FIG GfA C.)

- Policy

- Mandate and Methods of the FIG GfA C.

- Work Fields

2. DEFINITION

Gymnastics for All offers a variety of activities suitable for all genders, age groups, abilities, and

cultural backgrounds. Gymnastics for All activities contribute to personal health, fitness and

wellbeing – physical, social, intellectual and psychological.

The Gymnastics for All philosophy is guided by five principles – FUN, FITNESS, FUNDAMENTALS

and FRIENDSHIP that lasts FOREVER.

In practice it can involve:

- Gymnastics with or without apparatus

- Gymnastics and Dance

Gymnastics for All can be showcased through either demonstration, performance (e.g. “World

Gymnaestrada”) or team events contests (e.g. “World Gym for Life Challenge”).

Gymnastics for All offers aesthetic experiences in movement for participants and spectators while

providing the opportunity to focus on items that are of particular interest in a national and cultural

context.

3. STRATEGIC PRINCIPLES

3.1 Vision

Gymnastics for All - bringing nations together through a world of movement and physical activity,

contributing to global health, fitness and friendship

3.2 Mission of the FIG GfA COMMITTEE

To improve the global awareness, quality and spread of Gymnastics for All through leadership,

sharing of ideas, collaboration and the provision of advice, information, services and resources

Specifically, the FIG GfA C. strives to significantly increase the quality and the number of:

- National Federations offering Gymnastics for All activities

- People of all ages, abilities and cultures participating in Gymnastics for All activities

- National Federations participating in FIG recognised Gymnastics or All activities.

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4. POLICY

The FIG is committed to increasing active participation in, and development of, Gymnastics through

their Gymnastics for All discipline.

Gymnastics for All is the foundation for all gymnastic disciplines, physical movement and sporting

activities. Additionally, Gymnastics for All offers a world of movement opportunities for participants

throughout life.

Gymnastics for All contributes to the health, fitness and wellbeing of all people without discrimination

of any kind.

Through a global network of National Federations, the FIG GfA C. drives successful growth and

development of Gymnastics for All through quality education, programmes, resources,

communications, promotional activities and events.

Gymnastics for All activities and events will:

- Enhance development of the ‘whole’ participant

- Offer wide choice and include national traditions

- Encourage teamwork, fair play and solidarity - not individual performances or competition

- Reward participation as well as excellence

- Encourage lifetime participation in gymnastics

- Not require, or encourage, early identification, selection or specialisation of gymnasts

- Be a catalyst for collaboration between, and uniting of, people and nations.

5. THE MANDATE AND METHODS OF THE FIG GFA COMMITTEE

- Reflect Gymnastic for All values

- Improve physical, social, intellectual and psychological well-being

- Recognise and value history and diversity of cultures

- Pursue quality and safety at all levels

- Provide leadership

- Build relationships and partnerships

- Collaborate, share and make effective use of resources

- Respond to local needs and conditions.

The FIG GfA C. establishes and maintains contact, and exchanges experiences, with both

Continental Unions and FIG affiliated Federations (e.g. GfA Colloquium).

The FIG GfA C. is observing, reflecting and actively contributing to international development and

monitoring the interests of the FIG in the field of Gymnastics for All.

The FIG GfA C. operates to a four-year business plan and budget that are part of the FIG’s overall

strategic plan and annual budgeting processes. The plan is reviewed and updated annually.

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6. WORK FIELDS

The Business plan covers the areas of:

- Policy and Strategy

- Development and Education

- Events

- Marketing and Communication.

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SECTION 2 - WORLD GYMNAESTRADA REGULATION

1. PREAMBLE

The World Gymnaestrada is a world-wide, non-competitive FIG Gymnastics for All event held every

four years, attracting the largest number of active participants of any FIG event.

Participation is for everybody. The FIG does not permit any discrimination for race, colour, gender,

sexual orientation, language, religion, political or other opinion, national or social origin, property,

birth, disability, physical attributes, athletic ability or other status.

The event is organised by an FIG affiliated Federation, in collaboration with a city and awarded by

the FIG Council as determined in the Statutes.

The FIG affiliated Federation awarded by the FIG Council, acts as the organising body, establishing

their own organising structure, including a Local Organising Committee (LOC).

This section of the Gymnastics for All Manual contains the World Gymnaestrada Regulation and,

together with the signed contract by the awarded hosting FIG affiliated Federation, outlines the

organisation for this event.

This regulation is written for both participating and organising FIG affiliated Federations.

The regulation can also be used for national and/or continental Gymnaestrada.

2. WORLD GYMNAESTRADA OBJECTIVES

The objectives of the World Gymnaestrada include:

- Promoting the value and diversity of Gymnastics

- Encouraging the growth of Gymnastics for All worldwide

- Providing incentives for meaningful work within FIG affiliated Federations

- Inspiring enjoyment in exercise and encouraging personal activity

- Demonstrating the unlimited possibilities of different ideas of Gymnastics for All

- Presenting the most recent findings and developments

- Bringing together gymnasts from all over the world as a contribution towards the friendship

of nations

- Presenting the diversity of Gymnastics to a wider public

- Offer an interesting and exciting event in gymnastics for the participants and the audience.

3. POWERS

3.1 Responsibilities

The responsibility for the World Gymnaestrada rests with the FIG GfA C. in cooperation with the

hosting FIG affiliated Federation and their Local Organising Committee (LOC). The roles and

responsibilities between these parties are detailed in the contract established for the event.

3.2 Organising body

The organising body is the hosting FIG affiliated Federation that is awarded the hosting rights, by

the FIG Council. This FIG affiliated Federation will establish a LOC. All legal and hosting obligations

of the contract are the responsibility of the hosting FIG affiliated Federation. Where in this manual

the term LOC is used, it shall, unless there is a specific provision to the contrary, be understood as

including the hosting FIG affiliated Federation.

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3.3 Collaboration

To ensure continuous collaboration between the LOC and the FIG GfA C., members of the FIG GfA

C. must be included in some of the working groups formed by the LOC.

At the joint meetings that are held between the LOC and the FIG-GfA C, detailed information on all

subjects must be given by the LOC to the FIG-GfA C.

3.4 Rules

The implementation of the World Gymnaestrada shall be governed by the following:

- FIG Statutes

- Gymnastics for All Manual with the World Gymnaestrada Regulation

- The signed contract between the hosting FIG affiliated Federation and the FIG

- FIG Media Rules

- FIG Advertising and Publicity Rules

- Medical Organization of the Official FIG Competitions and Events (only the section relating

to Gymnastics for All)

- FIG Ethics code

- FIG Accreditations Rules

- FIG Host Broadcaster (HB) Obligations (only the section relating to Gymnastics for All)

- Guidelines for Head of Delegation (HoD) at FIG Gymnastics for All events (see appendix 2)

- FIG Anti-doping rules.

4. IMPLEMENTATION

4.1 Awarding of hosting Rights for the World Gymnaestrada

The World Gymnaestrada is awarded by the FIG Council five years in advance and at the same

time, the location of the event will be confirmed.

4.2 Frequency

The World Gymnaestrada will be held every fourth year on the odd-numbered year between World

Gym for Life Challenge.

4.3 Duration

The World Gymnaestrada lasts seven days including the Opening and Closing Ceremonies.

4.4 Limitations

The World Gymnaestrada must not be held in conjunction with any other Gymnastics or cultural

event (e.g. national gymnastics festival, exhibition etc.) and it must be non-competitive.

4.5 Language

The official language used for the World Gymnaestrada is English. At least two languages must be

used where English is one of them.

A third language is possible as it may have regard to the language of the organising country.

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5. BID PROCEDURES

All FIG affiliated Federations will be invited to bid to host the World Gymnaestrada. This invitation

will be sent six years before the event.

The bidding Federations will receive a questionnaire outlining all the requirements, together with the

bid contract. A delegation (2 persons) from the FIG GfA C. will visit the bidding Federations proposed

host city for inspection.

All travel costs for these visits will be divided between the bidding Federations. The cost for the FIG

GfA C. delegations (single room, breakfast included) will be paid by the respective bidding FIG

affiliated Federation.

Per diem for the FIG GfA C. members shall be borne by the FIG.

The FIG GfA C. will present its conclusions and recommendations to the FIG Executive Committee

and Council. The bidding FIG affiliated Federations will also have the possibility to present their bid

at the appropriate FIG Council meeting. After these presentations the FIG Council will award the

host FIG affiliated Federation.

All extra services or benefits that the bidding FIG affiliated Federation promises at the time of its bid

or during the inspection visit, will be added into the contract that is signed by the host FIG affiliated

Federation and the FIG.

This contract is signed by both the President and Secretary General of both organisations.

6. WORLD GYMNAESTRADA SCOPE AND PROGRAMME

World Gymnaestrada events shall include performances from the entire range of Gymnastics for All,

exclusive of competitions. The event programme shall include the following:

- Opening Ceremony

- Group Performances

- Large Group Performances

- National Performances

- FIG Gala

- Closing Ceremony

6.1 Opening Ceremony

Opening Ceremony, Dornbirn 2019

Gymnastics for All Manual – 2023 Edition 12

The ceremony takes place on the first day of the World Gymnaestrada.

The ceremony marks the beginning of a festive, cheerful World Gymnaestrada week and is attended

by all participants of all participating FIG affiliated Federations.

6.1.1 Venue

The ceremony can take place indoors or outdoors depending on local conditions.

An arena of approx. 7’000 m² (approx. 100m x 70m), which should have a spectator capacity of at

least 25’000 including all active participants.

6.1.2 Content and duration

The ceremony programme should last for no more than two (2) hours and should include the

following elements:

- The participants marching into the arena, each one led by their national flag. The marching

order is determined by the alphabetical order of the dominant language of the host country,

or English. Traditionally the host nation marches last

- The marching shall not exceed more than half of the time of the stipulated duration of the

ceremony

- The LOC shall provide national flags and name boards of identical size. It is strictly

prohibited for participants to carry any other flags, banners or publicity material. Special

directives from the LOC will govern the marching and formations. These must have

particular regard to local circumstances especially in relation to the welfare of the

participants

- The official FIG flag, brought in by the FIG GfA C., together with the World Gymnaestrada

flag and the National flag, both brought in by representatives of the LOC

- A FIG representative will give a welcome speech (maximum 3 minutes including translation)

- A representative of the host country will give a welcome speech including the official

opening declaration established by the FIG (maximum 3 minutes including translation)

- The FIG flag, followed by the World Gymnaestrada flag, will be raised, accompanied by the

official music/song of the World Gymnaestrada, composed/arranged by the LOC

- The flag of the host nation will then be raised, as the country’s national anthem plays

- Opening performance specially created for the event and under the leadership of the LOC.

Approval from the FIG GfA C. is required for the content and/or any modification to the above

ceremony elements

6.1.3 Working group, Opening Ceremony

The LOC appoints a working group responsible for coordinating the ceremony. The FIG GfA C.

designates one of its Committee members to be part of this working group. This member has to be

fully informed, in due time, about the idea, theme, content and management for the complete

ceremony.

6.1.4 Working group, tasks

The LOC working group has to prepare:

- A detailed time schedule for the whole ceremony (two hours maximum)

- A detailed security plan approved by the city authorities

- A detailed weather contingency plan (for outdoor event)

- A detailed transportation plan

- Gathering area and activities for the participants before they march in

Gymnastics for All Manual – 2023 Edition 13

- A detailed plan for participants marching in

- A detailed plan showing where in the arena the federations should be located after the

marching in

- A plan of how the participants, who for different reasons are not marching in, can join their

federation in the arena

- Technical equipment for sound and light

- Broadcast and translation of the speech by the FIG representative and the opening

declaration by the representative of the host country

- Procedures that will ensure protocols are respected concerning seating of VIP’s, official

persons and the raising of the FIG, World Gymnaestrada and National flags

- Medical services in all venues

- An Opening Performance specially designed for the ceremony

6.2 Group Performances

Group Performances are designed to show the diversity of Gymnastics for All and involve most of

the participants, both as performers and spectators.

Groups will comprise of no less than ten active performers with no maximum number being set.

Performances are presented three times indoors with a maximum of either 10- or 15-minutes

duration.

6.2.1 Venues

No less than eight performance areas located in sports or exhibition halls having a floor area of

approx. 400 m² (approx. 20m x 20m) and at least one of them of approx. 600m2 (approx. 30m x

20m).

Each of them must have sufficient technical possibilities for sound and lighting and a tiered seating

capacity of 1’000 spectators on grandstands.

Whenever two or more areas are located in the same hall, soundproof walls shall separate areas

optically and acoustically.

All performance areas must have a backdrop and be equipped with a sufficient floor suitable for

gymnastics.

Group performance, Dornbirn 2019

Gymnastics for All Manual – 2023 Edition 14

6.2.2 Apparatus

The LOC must provide gymnastics apparatus and in the official bulletins describe what apparatus

will be available (brand, model and quantity).

The quantity will be based upon previous experience.

At the World Gymnaestrada only gymnastics apparatus approved by the FIG will be provided. If

apparatus not mentioned in the FIG certificated suppliers’ list is to be used, it must be of a high and

safe quality and approved before the event by the FIG GfA C.

If a FIG affiliated Federation brings their own apparatus, they must pay for any transportation and

possible import costs.

The LOC will provide sufficient storage facilities and if there are any costs related to this, they must

be paid by the respective FIG affiliated Federation.

Any advertising or manufacturer's name on these apparatuses must be covered if it conflicts with

LOC official supplier(s).

6.2.3 Working group, Group Performances

The LOC appoints a working group responsible for coordinating the Group Performances. The FIG

GfA C. designates one of its Committee members to be part of this working group. This member has

to be fully informed, in due time, about the idea, theme, content and management for the Group

Performances.

6.2.4 Working group, Tasks

The LOC working group has to prepare:

- Venues (floors, grandstands and technical equipment, etc)

- A detailed security plan approved by the city authorities

- Gymnastics apparatus to be available for use in the different halls.

- Medical services in all venues

- Information to the FIG affiliated Federations, before the Provisional Registration, about:

o Performance area dimensions

o Floor construction and surface material data

o Grandstand arrangement

o Entry and exit routes to and from the performance area

o Waiting areas for performers

o Apparatus available

o Technical features.

Every Federation will receive a draft schedule of their own performances and the allocations at least

two months before the World Gymnaestrada.

6.3 Large Group Performances

Large Groups will comprise of no less than 200 active performers. Performances will be presented

three times.

Two or more participating FIG affiliated Federations may join together to form one Large Group.

A Large Group Performance will be a maximum of 15 minutes.

6.3.1 Venue

The arena can be indoors or outdoors depending on local conditions and should be approx. 7’000

m² (approx. 100m x 70m) with ground markers at 2 metre intervals.

Gymnastics for All Manual – 2023 Edition 15

The arena must have sufficient technical possibilities for sound and lighting and a capacity of 4’000

spectators on grandstands.

The arena should preferably be walking distance from the other performance areas so that

participants and spectators can easily attend.

The same venue as the Opening Ceremony can be used depending on local facilities.

Large Group performance, Dornbirn 2019

6.3.2 Apparatus

The LOC must provide gymnastics apparatus and in the official bulletins describe what apparatus

will be available (brand, model and quantity).

The quantity will be based upon previous experience.

At the World Gymnaestrada only gymnastics apparatus approved by the FIG will be provided. If

apparatus not mentioned in the FIG certificated suppliers’ list is to be used, it must be of a high and

safe quality and approved before the event by the FIG GfA C.

Gymnastics for All Manual – 2023 Edition 16

If a FIG affiliated Federation brings their own apparatus, they must pay for any transportation and

possible import costs.

The LOC will provide sufficient storage facilities and if there are any costs related to this, they must

be paid by the respective FIG affiliated Federation.

Any advertising or manufacturer's name on these apparatuses must be covered if it conflicts with

LOC official supplier(s).

6.3.3 Working groups, Large Group Performances

The LOC appoints a working group responsible for coordinating the Large Group Performances. The

FIG GfA C. designates one of their committee members to be part of this working group. This

member has to be fully informed, in due time, about the idea, theme, content and management of

the Large Group Performances.

6.3.4 Working group, Tasks

The LOC working group has to prepare:

- Venue (field, grandstands and technical equipment, etc)

- A detailed security plan approved by the city authorities

- Gymnastics apparatus to be available for use on the field

- Medical services in all venues

- Information to the FIG affiliated Federations, before the Provisional Registration, about:

o Performance area dimensions

o Type of surface

o Markings

o Grandstand arrangement

o Entry and exit routes to and from the performance area

o Waiting areas for performers

o Apparatus available

o Technical features.

Every Federation will receive a draft schedule of their own performances at least two months before

the World Gymnaestrada.

6.4 National Performances

An FIG affiliated Federation can apply to stage a National Performance. If approved by the FIG GfA

C., that FIG affiliated Federation can present its Gymnastics for All Performance.

These events are designed to give participating FIG affiliated Federations an opportunity to present

the range of Gymnastics for All activities, blended with folklore and characteristics, applicable to their

national culture. Two or more FIG affiliated Federations may join together to present a single National

Performance. A National Performance should be a maximum of 1 ½ hours.

A special agreement will be established between the LOC and the FIG affiliated Federation(s)

staging a National Performance.

In case of more than one FIG affiliated Federations taking part in a single National Performance, one

has to be appointed as the main federation responsible for this Performance and to sign the

agreement.

This should include:

- Ticket prices and revenue from the ticket sales

- Free tickets, including VIP seating allocations

Gymnastics for All Manual – 2023 Edition 17

- Location, including equipment (apparatus and technical)

- Advertising and promotion

- Rehearsal and performance schedule

After the FIG and LOC’s confirmation of participation, and before the Provisional Registration, the

agreement has to be signed by oth parties.

National Performance, Dornbirn 2019

6.4.1 Venue

The National Performances will take place in an indoor arena of approx. 800 m² (approx. 40m x

20m).

Depending upon the request, a second indoor arena of the same or different size might be needed.

Both arenas must have sufficient technical resources for sound and lighting and a capacity for at

least 4’000 spectators on grandstands. The second arena may have less capacity for spectators on

grandstands.

The arenas should preferably be walking distance from the other performance areas so that

participants and spectators can easily attend.

6.4.2 Apparatus

The LOC must provide gymnastics apparatus and in the official bulletins describe what apparatus

will be available (brand, model and quantity).

The quantity will be based upon previous experience.

At the World Gymnaestrada only gymnastics apparatus approved by the FIG will be provided. If

apparatus not mentioned in the FIG certificated suppliers’ list is to be used, it must be of a high and

safe quality and approved before the event by the FIG GfA C.

If an FIG affiliated Federation brings their own apparatus, they must pay for any transportation and

possible import costs.

The LOC will provide sufficient storage facilities and if there are any costs related to this, they must

be paid by the respective FIG affiliated Federation.

Any advertising or manufacturer's name on these apparatuses must be covered if it conflicts with

LOC official supplier(s).

6.4.3 Working group, National Performances

The LOC appoints a working group responsible for coordinating the National Performances. The FIG

GfA C. designates one of their Committee members to be part of this working group. This member

has to be fully informed, in due time, about the organisation of the National performances.

Gymnastics for All Manual – 2023 Edition 18

6.4.4 Working group, Tasks

The LOC working group has to prepare:

- Venues (arena, grandstands and technical equipment, etc)

- A detailed security plan approved by the city authorities

- Gymnastics apparatus to be available for use in the arena

- Medical services in all venues

- Information to the FIG affiliated Federations, before the Provisional Registration, about:

o The halls allocated for the performance

o Performance area dimensions.

o Floor construction and surface material data

o Entry and exit routes to and from the performance area

o Grandstand arrangement

o Waiting areas for performers

o Apparatus available

o Technical features.

Every Federation will receive a schedule of their own performances before the Provisional

Registration.

6.5 FIG Gala

This is an event in which the FIG presents the diversity of Gymnastics for All and its interpretation

by the FIG.

The FIG Gala is designed with selected groups from different FIG affiliated Federations and should

be a maximum of 1 ½ hours.

6.5.1 Choreographer

2 ½ years prior to the World Gymnaestrada, the FIG Gala Choreographer is proposed by the LOC

and appointed by the FIG GfA C.

The FIG GfA C. designates one of its Committee members to work together with the appointed FIG

Choreographer.

The Choreographer, together with the FIG GfA C. representative, is responsible for the idea, theme,

concept and management of the FIG Gala and will select the participating groups at least 14 months

prior to the World Gymnaestrada. The Choreographer may be supported by assistants to coordinate

the FIG Gala.

6.5.2 Venue

The FIG Gala should be shown in an indoor arena of approx. 800 m² (approx. 40m x 20m).

The arena must have sufficient technical resources for sound and lighting and a capacity for at least

4’000 spectators on grandstands.

The arena should preferably be walking distance from the other performance areas so that

participants and spectators can easily attend.

The same venue as National Performances can be used depending on local facilities.

6.5.3 Apparatus

The LOC must provide gymnastics apparatus and in the official bulletins describe what apparatus

will be available (brand, model and quantity).

The quantity will be based upon previous experience.

Gymnastics for All Manual – 2023 Edition 19

At the World Gymnaestrada only gymnastics apparatus approved by the FIG will be provided. If

apparatus not mentioned in the FIG certificated suppliers’ list is to be used, it must be of a high and

safe quality and approved before the event by the FIG GfA C.

If an FIG affiliated Federation brings their own apparatus, they must pay for any transportation and

possible import costs.

The LOC will provide sufficient storage facilities and if there are any costs related to this, they must

be paid by the respective FIG affiliated Federation.

Any advertising or manufacturer's name on these apparatuses must be covered if it conflicts with

LOC official supplier(s).

6.5.4 Working group, FIG Gala

In addition to the Choreographer and the designated FIG GfA C. members, the LOC may appoint a

working group to assist with the coordination of the FIG Gala.

6.5.5 Working group, Tasks

The LOC working group has to prepare:

- Venue (arena, grandstands and technical equipment, etc)

- A detailed security plan approved by the city authorities

- Gymnastics apparatus to be available for use in the arena.

- Medical services in all venues

- Information to the participating FIG affiliated Federations, before the Provisional

Registration, about:

o The hall allocated for the FIG Gala

o Performance area dimensions

o Floor construction and surface material data

o Entry and exit routes to and from the performance area

o Grandstand arrangement

o Waiting areas for performers

o Apparatus available

o Technical features

FIG Gala, Dornbirn 2019

Gymnastics for All Manual – 2023 Edition 20

FIG Gala, Dornbirn 2019

6.6 Closing Ceremony

The ceremony takes place in the afternoon of the last day of the World Gymnaestrada and marks

the ending of a festive, cheerful week. The ceremony is attended by all participants of all participating

FIG affiliated Federations.

6.6.1 Venue

The ceremony can take place indoors or outdoors depending on local conditions.

An arena of approx. 7’000 m² (approx. 100m x 70m), which should have a spectator capacity of at

least 25’000 including all active participants.

6.6.2 Content and duration

The ceremony programme should last for no more than 1 ½ hours and should include the following

elements:

- Performances by Large Groups specially appointed for this event. Other performances may

also be included. The FIG GfA C in agreement with the LOC will determine the definitive

programme

- Closing speech by the President of the Organising FIG affiliated Federation or the LOC

(maximum 3 minutes including translation)

- Closing speech by the FIG representative (maximum 3 minutes including translation)

- Lowering of the National flag to musical accompaniment

- Lowering of the FIG and World Gymnaestrada flags to musical accompaniment

- A welcome performance by the FIG affiliated Federation that has been awarded the next

World Gymnaestrada. This performance should not be longer than 10 minutes and should

be included in the total ceremony time of 1 ½ hours

Any modification of the above programme requires the approval of the FIG GfA C.

6.6.3 Working group, Closing Ceremony

The LOC appoints a working group responsible for coordinating the Closing Ceremony. The FIG GfA

C. designates one of its Committee members to be part of this working group. This member has to

be fully informed, in due time, about the idea, content and management for the complete Closing

Ceremony.

Gymnastics for All Manual – 2023 Edition 21

6.6.4 Working group, Tasks

The LOC working group has to prepare:

- A detailed time schedule for the whole event (1 ½ hours maximum)

- A detailed security plan approved by the city authorities

- A detailed weather contingency plan (for outdoor event)

- A detailed transportation plan

- A detailed plan showing where in the arena the federations should be placed

- Sound system and translation of the speeches by the LOC/hosting Federation and the FIG

representative

- Procedures that will ensure protocols are respected concerning seating of VIP’s, official

persons lowering of the flags, as well as the handing over of the FIG flag to the next LOC

of the World Gymnaestrada

- Medical services in all venues

- A Closing Performance by Large Groups specially appointed for this event ending with the

welcome performance from the FIG affiliated Federation being the next organiser of the

World Gymnaestrada.

6.7 Side Events and Leisure Activities

Special side events and leisure activities can be organised for the participants and could include any

of the following:

- City festival

- Stage productions

- Concerts

- Exhibitions

- Visit to amusement park, zoo, botanical garden, museum, swimming pool etc.

- Sightseeing (before, during or after the event).

These activities may be coordinated directly by the LOC or assigned to an official partner.

The cost for this is not included in the Participants card.

City performance, Helsinki 2015

6.8 Complementary Events added to the Scope and Programme

Complementary events may be included as long as they do not add any days to the event or include

any elements of competition. Any events also require the approval of the FIG GfA C. via consultative

Gymnastics for All Manual – 2023 Edition 22

process. The purpose, content and funding for any such proposal should be agreed between the

LOC and the FIG GfA C., prior to any promotion, announcement or implementation.

7. PARTICIPATION, REGISTRATION AND PAYMENT

7.1 General

Participation in the World Gymnaestrada is for everybody, regardless of gender, age, race, religion,

culture, ability or social standing

Registrations must be made by the FIG affiliated Federation through the dedicated registration

system and will not, in any circumstance, be accepted unless coming through the FIG affiliated

Federation.

7.2 Responsibility and Supervision

There are no age restrictions for participation in the World Gymnaestrada. However, each FIG

affiliated Federation, with its Head of Delegation (HoD) is fully responsible for the supervision and

welfare of all participants for the entire duration of the event.

The LOC must be aware that participants with disabilities may require a higher degree of assistance.

The LOC must clearly and in due time inform the participating FIG affiliated federations about

national laws and regulation that may affect the participants and this must be respected.

7.3 Participation Possibilities

The following participation possibilities will apply:

Programme Item

Maximum Duration

Maximum Number of Performance Units

per FIG affiliated Federation

Opening Ceremony

2 hours

Not applicable

Group Performances

10 or 15 minutes

15 units

Large Group Performances

15 minutes

4 units

National Performances

1 ½ hours maximum

Not applicable

FIG Gala

1 ½ hours maximum

Not applicable

Closing Ceremony

1 ½ hours

Not applicable

The LOC, in agreement with the FIG GfA C., may admit additional groups depending on the total

number of applications received.

Each FIG affiliated Federation will decide the performance duration, either 10 or 15 minutes, for each

of their Group Performances. This information will be confirmed at the time of registration to the LOC

via the online registration.

7.4 Registration Procedure

The registration will be done via the dedicated on-line platform. The invitation, the forms and the

Bulletins will be on both the FIG Intranet platform as well as the LOC Intranet page. Only FIG affiliated

Federations have access to this information.

The following is an overview of the registration procedure.

7.4.1 Invitation

Three years prior to the World Gymnaestrada, the FIG and LOC will jointly invite the FIG affiliated

Federations to participate. Two months later, the FIG affiliated Federations should receive the first

Bulletin with local information, an outline of the costs and an overview of the proposed programme

of the event.

Gymnastics for All Manual – 2023 Edition 23

7.4.2 Notification of interest and Registration for the FIG Gala

Two years prior to the World Gymnaestrada, the FIG affiliated Federations must inform the FIG and

the LOC of their interest in participating in the World Gymnaestrada. At the same time FIG affiliated

Federations must apply to participate in the FIG Gala.

7.4.3 Notification of participants

1½ years prior to the World Gymnaestrada, notification of the expected number of participants and

units for Group Performances and Large Group performances must be done.

At the same time FIG affiliated Federations must apply for a National Performance, if relevant.

7.4.4 Confirmation

Before the Provisional Registration the LOC, in agreement with the FIG GfA C., should inform the

FIG affiliated Federations about the following:

- Number of Group Performance and Large Group Performance units

- Groups admitted to the FIG Gala

- Approval of a National Performance

7.4.5 Provisional Registration

One year prior to the World Gymnaestrada, the Provisional Registration must be submitted to the

FIG and the LOC and include:

- Total number of participants

- Number and information about participants with special needs

- Group Performances: number of required units, expected number of active participants per

unit and length of the performances (10 or 15 minutes)

- Large Group performances: number of required units, expected number of active

participants per unit (minimum requirement 200 active participants)

- National Performances

7.4.6 Definitive Registration

Six months prior to the World Gymnaestrada, the Definitive Registration must be sent to the FIG and

the LOC. The official form must be used.

Together with the Definitive Registration the FIG affiliated Federations must pay a deposit of 50% of

the cost for the participant cards to the LOC.

Two months prior to the World Gymnaestrada the final payment is to be made. This should be

according to the actual number of participants. All deposits made will be taken into account in this

transaction.

If the actual number of participants is reduced by more than 10% below the number of Definitive

Registrations, 90% of the number of Definitive Registrations will be taken into consideration for

payment purposes.

Accommodation, meals, tickets etc. should also be paid in full no later than two months prior to the

World Gymnaestrada.

If a Definitive Registration entry is cancelled two months or more before the World Gymnaestrada,

50% of the deposit shall be reimbursed. If the cancellation is less than two months before, there shall

be no reimbursement.

By accepting payment for the participant cards, the LOC is responsible for delivering what is

promised. Any claims from an FIG affiliated Federations must be forwarded to the LOC and copied

to the FIG.

Gymnastics for All Manual – 2023 Edition 24

8. PROGRAMME AND TIMETABLE

Every Federation will receive a draft schedule of their own performances at least two months before

the World Gymnaestrada. The published version of the Participant Guide, with the overall schedule

will be issued to the Head of Delegation at the time of accreditation.

The participant guide can be in printed or digital version.

8.1 Overall Timetable and Scheduling

The timetable for each World Gymnaestrada will be drafted by the LOC in consultation with the FIG

GfA C. in accordance with the following rules:

- The duration of the World Gymnaestrada is seven days

- There should be no events belonging to the official programme of a World Gymnaestrada

that precede the Opening Ceremony

- Overlapping of National Performances with Group Performances and/or Large Group

performances should be avoided as far as possible. The National Performances can be

shown more than once

- On the evening of the second last day of the World Gymnaestrada the FIG Gala shall be

shown. No other National Performance or other performances should be scheduled at the

same time. The FIG Gala can be shown more than once.

This is an example taken from the 2019 edition.

The LOC is responsible for the whole event schedule and the drawing-up of the various

performances times and location.

Gymnastics for All Manual – 2023 Edition 25

8.2 Scheduling Group Performances and Large Group Performances

Group Performances and Large Group performances will be shown three times. Overlapping of

Group Performances and Large Group performances should be avoided as far as possible.

9. FINANCES

The LOC has the following financial obligations:

9.1 All expenditures

The LOC is responsible for all financial undertakings and the full underwriting of all expenditure

involved in the organisation and staging of the World Gymnaestrada.

9.2 Budget

The LOC is responsible for developing a budget three years prior to the World Gymnaestrada. This

must include the price for the participant card, accommodation, breakfast, and meals and local

transportation and should be submitted to the FIG GfA C.

1½ years prior to the event, the LOC has the opportunity to submit a revised budget.

For the National Performances a separate agreement must be made between the LOC and each

FIG affiliated Federation staging a National Performance. This should be done no later than one year

prior to the World Gymnaestrada. The agreement must be approved by the FIG before being sent to

the FIG affiliated Federation.

For the FIG Gala a separate budget must be made. Ticket sales, less any government taxes, will

equal the net ticket sales income. The final figure for the net ticket sales income should be

apportioned as 60% to the LOC (to cover hall, staff and organisation costs) and 40% to the FIG

(towards the planning and implementation of the FIG Gala).

This budget must be kept updated between the LOC, the designated FIG GfA C. member and the

FIG office and all parties must be regularly informed of any changes/new items to be included in this

budget.

9.3 Participant Card

The LOC is responsible for distributing a participant card to each participant in the World

Gymnaestrada. This card provides free entry to all events during the World Gymnaestrada week with

the exception of National Performances and the FIG Gala.

The price of the participant card, after consultation between the LOC and the FIG GfA C., is stipulated

in the contract signed between the FIG and the organising FIG affiliated Federation. The price also

includes the participant guide (printed or digital version) and the transportation during the World

Gymnaestrada week.

The participant card at the World Gymnaestrada is the same as the accreditation Card at other FIG

events and follows the FIG Accreditation rules.

Participants are as described in the FIG Accreditation rules.

9.4 Ticket prices

The LOC shall determine the entry price for all the events based on their knowledge of the local

market and in consultation with the FIG GfA C.

The prices must be confirmed 1½ years prior to the World Gymnaestrada.

9.5 Accommodation and meal costs

The LOC is responsible for providing accommodation and meals for the participants at reasonable

prices to be paid by the participants, in addition to the participant card. These fees may be advised

at the point of bidding for the right to host the event.

Gymnastics for All Manual – 2023 Edition 26

LOC in consultation with the FIG GfA C. will decide the price of accommodation and meals.

9.6 Local transportation service

The LOC is responsible for all the local transport service arrangements within the whole area.

The cost of this service is included in the cost of the participant card.

Arrival/departure transportation is not to be included in this service.

9.7 Joint meetings with the FIG GfA Committee

The LOC is responsible for the organisation and total cost for three preparatory meetings, between

the LOC and the FIG GfA C.

The LOC must pay the FIG GfA C. members travelling expenses, accommodation (single room

including breakfast) for a minimum of three nights per meeting and FIG shall bear the per diem rate.

9.8 Working group meetings

For any other working group meeting the cost for the FIG GfA C. members will be split between the

LOC and the FIG. (LOC pays accommodation (single room including breakfast) and FIG shall bear

the travel expenses and per diem rate).

All decisions about FIG GfA C. member participation in working group meetings are made by the

President of the FIG GfA C. and based on the approved budget for this event.

9.9 FIG Authorities cost during the event

The LOC must pay the travelling expenses, hotel cost (single room with breakfast) for members of

the FIG authorities (President, Secretary General and members of FIG GfA C.) as well as providing

a free transport service for them during the whole stay at the World Gymnaestrada.

Cost of travel is subject to negotiation between the LOC and FIG.

The members of the FIG GfA C. will arrive at least three days prior to the event and the cost for that

must be covered by the LOC. This will also extend to any Committee members staying no more than

one day after the Closing Ceremony.

The LOC must organise dedicated free arrival/departure transportation for all FIG accredited persons

working for the event. For any other FIG person a fee may be applied.

Dedicated seating must also be granted to any FIG accredited person.

Detailed information can be found in the FIG Accreditation Rules regarding the various rights and

access zones for all FIG persons.

9.10 Fees to the FIG

The LOC will pay the following fees to the FIG:

- A percentage of the gross revenue from ticket sales

- A percentage of the net revenue from the FIG Gala ticket sales

- 12 % of the cost effectively paid by each participant (Participation Card)

The percentages, not shown above are to be found in the contract signed by the FIG and the hosting

FIG affiliated Federation awarded the World Gymnaestrada.

9.11 Final Account

At the latest four months after the World Gymnaestrada the LOC should submit a final general

account to the FIG, together with a final report.

Gymnastics for All Manual – 2023 Edition 27

10. ACCREDITATION AND PROCEDURES

Everyone officially involved in the World Gymnaestrada must have an accreditation.

For participants this is the participant card. Other people (LOC, FIG, VIP’s and other guests) will

receive an accreditation card.

This accreditation card includes the same rights and responsibilities as the participant card and

additional possibilities. The LOC is responsible for preparing and providing the accreditation

according the FIG Accreditation Rules.

At the time of the accreditation, the Head of Delegation (HoD) is responsible for:

- Making sure that all financial obligations toward the LOC are settled

- Confirm by signing that the all delegation has a valid insurance including illness, accident

and repatriation for the all period of the event

- Verifying the participant cards, accommodation, meal, tickets and other service

requirements

- Checking and confirming the transfer on departure day

Media representatives will be accredited via the FIG Media department.

11. APPARATUS

11.1 Provided by the LOC

To all official performances during the event the LOC must provide gymnastics apparatus and in the

official bulletins describe what apparatus will be available (brand, model and quantity).

The quantity will be based upon previous experience.

At the World Gymnaestrada only gymnastics apparatus approved by the FIG will be provided. If

apparatus not mentioned in the FIG certificated suppliers’ list is to be used, it must be of a high and

safe quality and approved before the event by the FIG GfA C.

11.2 Not provided by the LOC

If an FIG affiliated Federation brings their own apparatus, they must pay for any transportation and

possible import costs.

The LOC will provide sufficient storage facilities and if there are any costs related to this, they must

be paid by the respective FIG affiliated Federation.

Any advertising or manufacturer's name on these apparatuses must be covered if it conflicts with

LOC official supplier(s).

12. LOGISTICS - ACCOMMODATION, CATERING AND TRANSPORTATION

12.1 Accommodation

Accommodation will mainly be in class rooms at schools, or similar, equipped with appropriate

sanitary facilities. The LOC may, as an optional service, refer participants to different types of

accommodation such as hotels, youth hostels, youth guest houses, private quarters, or camping

sites.

If other locations than class rooms in the school are to be used for accommodation, this must first

be approved by the FIG GfA C.

12.1.1 Location

A maximum of 30 minutes walking distance or a maximum of 30 minutes travel by public transport.

If this is not feasible a shuttle service must be organised.

Gymnastics for All Manual – 2023 Edition 28

12.1.2 Cost

The cost for accommodation is not included in the participant card. Breakfast is included in the

accommodation cost.

12.1.3 Capacity per classroom

One classroom (70m2) is for approximately 12 persons (approximately 6m2 per person). Participants

will be assigned to their accommodation in classrooms by their delegation managers.

12.1.4 Sanitary facilities, minimum requirements

- 1 shower per 12 persons.

- 1 washbasin per 6 persons.

- 1 toilet (seat type) per 12 persons.

If the requirements are not met within the accommodation, portable alternatives must be placed in

the immediate surroundings of the accommodation and within short walking distance.

12.1.5 Sleeping supplies and services

The LOC may, as a discretionary service, supply bedding, air mattresses, and blankets for sale or

for rent.

All schools should include:

- Meeting rooms (e.g for delegation managers)

- Catering facilities (drinks and snacks).

- Guards and security personnel (round-the-clock-service).

- First-aid service.

- Daily cleaning.

- Daily waste collection

- Emergency repair services for sanitary facilities

The LOC may also, as a discretionary service, provide access to internet services at affordable rates.

12.1.6 Allocation of schools

As soon as possible, but no later than, eight months before the World Gymnaestrada, the LOC

should inform participating FIG affiliated Federations about the preliminary decision concerning the

schools allocated to them and the capacity of the school. The final allocation is done after the

Definitive Registration.

Training facilities: If possible, the LOC should provide the participating FIG affiliated Federations with

extra training facilities at the schools.

Gymnastics for All Manual – 2023 Edition 29

12.2 Catering

Catering place, Dornbirn 2019

The area for catering should be an indoor facility, which has the capacity to cater for a large number

of participants at the same time. Consideration must be given to efficient serving and the flow of

participants entering and exiting the area whilst also providing a relaxed and friendly atmosphere

where participants can enjoy their meal.

12.2.1 Cost

The cost for breakfast is included in the accommodation cost. The cost for a hot meal is not included

in the participant card or the accommodation cost.

12.2.2 Breakfast

Breakfast should be served in the accommodation or close to the accommodation.

Minimum to be provided: Two drinks (one cold and one hot) bread, butter, jam, sliced cheese and

fruit.

The breakfast has to be brought to the participants fresh every morning.

12.2.3 Hot meal

At least one hot meal is served every day, within the catering area.

Every day, at least two different menus must be provided of which one should be vegetarian. It must

be a complete hot meal with potatoes, rice or pasta together with meat or fish and vegetables.

Daily menus have to be different every day to ensure variety. Water must be served with all meals

and should be included in the cost.

Beverage costs: non-alcoholic beverages should be sold at a lower price than alcoholic drinks.

12.3 Transportation

During the World Gymnaestrada the different transportation needs are of vital importance and the

participants must have access to adequate local transportation within the whole area.

Transportation must be available from the accommodations to all the venues and back again.

Transportation between the different venues must also be available.

The LOC is only obligated to provide transportation from accommodations provided by the LOC.

Transportation has to be estimated for the number of participants and has to be operated in a safe

way.

12.3.1 Cost

The cost for local transportation is included in the participant card.

Gymnastics for All Manual – 2023 Edition 30

12.3.2 Transportation from and to arrival locations

For the transfer between the arrival locations (e.g: airport, trains stations) and the accommodation

(e.g: schools), the LOC may organise special transportation with e.g. busses. The cost for this

service will be announced in the Bulletin.

12.4 Working group, Logistics

The LOC appoints a working group responsible for coordinating the accommodations, catering and

transportation. The FIG GfA C. designates one of its Committee members to be part of the working

group. This member has to be fully informed in due time, about the ideas, content and management

for all logistical areas.

12.5 Working group, Task

The LOC working group has to prepare:

- A detailed plan for accommodation, catering and transportation

Map of the transportation zones, Dornbirn 2019

13. MEDICAL SERVICES, INSURANCE AND SECURITY

13.1 Medical Organisation

FIG Medical rules, “Medical organisation of the FIG competitions” applies but only the section related

to Gymnastics for All.

13.1.1 Chief Medical Officer

The LOC nominates the Chief Medical Officer. This person is responsible for following all FIG rules

in this area.

13.1.2 Safeguarding and protecting participants in gymnastics

From the official date of arrival until the official day of departure of the event, participants have the

opportunity to contact by phone or email a Safeguarding Officer in case of harassment or abuse of

any type or if they are worried or do not feel comfortable.

13.2 Insurance

13.2.1 Participating FIG affiliated Federations

Participating FIG affiliated Federations must provide insurance coverage for all members of their

delegation. The insurance must cover illness, accident and repatriation costs during the entire stay

at the World Gymnaestrada. The insurance can be organised by the FIG affiliated Federations own

insurance company or bought in advance or upon arrival through the LOC.

Gymnastics for All Manual – 2023 Edition 31

A participant without insurance will not receive a participant card and will not, therefore, be allowed

to participate in the World Gymnaestrada.

13.2.2 LOC

For participants without insurance the LOC must offer insurance coverage for the event in advance

or upon arrival. The cost of this insurance coverage must be paid by the participant.

The LOC will produce a document which every federation will have to confirm by signing, via its HoD,

that all its delegation members have a valid insurance including illness, accident and repatriation for

the all period of the event.

The LOC must take out its own civil liability insurance.

13.3 Security

The LOC is responsible for security and must provide a security plan that will be reviewed by the

FIG GfA C. three months prior to the World Gymnaestrada. The LOC is responsible for providing a

well-functioning security service for all participants, officials and dignitaries for the duration of the

event.

14. EXTRA FACILITIES

14.1 Meeting Points and Stands

During the World Gymnaestrada the participants need different meeting points such as FIG affiliated

Federation Information Stands, exhibitions, and rest areas.

Commercial stands can also be present but should not interfere with the aim of the meeting points,

which is to meet up and share information.

There need to be an area set aside for children and young people where they can relax away from

the performance area. The relaxation area should have rest facilities, but also give participants the

opportunity to enjoy play and leisure activities. It would also be beneficial to have some instructor-

led activities to encourage further participant interaction. These rest and relaxation areas should

ideally be located close to the main hall.

14.2 Offices and other meeting rooms

In addition to all other venues, halls and arenas meeting rooms needed for the event, the LOC has

to provide the following offices and meeting rooms for the FIG:

- Office and meeting room for the FIG GfA C

- Office for the President of the FIG GfA C

- Office for the FIG Media department

- Office for the FIG Secretariat department

- Office for the FIG President

- Office for the FIG Secretary General

- Office for the FIG TV Production

If the FIG Executive Committee is meeting during the World Gymnaestrada the LOC has to provide

this meeting room

The details and content for all those rooms and offices are described in the contract signed between

FIG and the hosting FIG affiliated Federation.

14.3 VIP

Rules concerning VIP accreditation can be found in the FIG Accreditation Rules.

Gymnastics for All Manual – 2023 Edition 32

14.3.1 Location/seating Performance area

The final location of the VIP seating areas has to be approved by the FIG GfA C.

For National Performances, VIP seating is also provided for the FIG affiliated Federation(s) staging

the performance and the amount of seating is described in the contract between the LOC and the

hosting FIG affiliated Federation.

For the Opening and Closing Ceremonies, National Performances and FIG Gala, the amount of VIP

seating for the FIG and the LOC is described in the contract between FIG and the hosting FIG

affiliated Federation.

14.3.2 VIP area

The LOC is responsible for organising a VIP area which is accessible for Head of Delegation (HoD),

FIG authorities and the LOC. A list of other guests with access to the VIP area will be created by the

LOC in cooperation with the FIG GfA C.

The aim with the VIP area is to give the possibility to meet in a quiet and closed off area.

14.3.3 VIP Catering

In the various VIP catering areas, meals may be served and they can be the same as the ones

served to the participants.

Other drinks (alcoholic and non) may be provided in the VIP areas.

Outside of meal times, drinks and snacks should be available in the VIP areas.

14.3.4 Costs

The general organisation and planning of the VIP areas is the responsibility of the LOC.

Access rights to the VIP areas are described in the current valid FIG Accreditation Rules.

The LOC may, for any other person not mentioned in the FIG Accreditation Rules, charge an

additional amount, to be approved by the FIG GfA C. for this extra VIP access.

14.4 Special Assistance

The World Gymnaestrada is an event open to all ages and abilities and special needs may require

a higher degree of assistance.

The FIG affiliated Federations must take full responsibility for their participants during the whole

event and ensure that the LOC is informed about special assistance needed.

15. BULLETIN, PARTICIPANT GUIDE

The LOC is responsible for the five (5) Information Bulletins that are sent to the FIG affiliated

Federations. The timetable for distribution is decided by the FIG GfA C. and they must approve the

content of each Bulletin before distribution.

The Bulletins will be published on both the LOC and the FIG platforms.

A Federation version of the bulletin including all financial aspect of the World Gymnaestrada will be

published on both the FIG Intranet platform as well as the LOC intranet page.

For the public websites, the LOC can produce the same bulletin but without any financial information

included.

The LOC is also responsible for the participant guide (printed or digital version), which all participants

receive together with their participant card. The following should be included in the Participant Guide:

- Welcome word from the FIG, the LOC and local authorities

- Overall performance schedules

- Chronological performance schedule

- Performance schedule organised by venues

Gymnastics for All Manual – 2023 Edition 33

- Presentation of the LOC and FIG GfA C

- Participating nations

- Information about the venue. Opening Ceremony, Group and Large Group Performances,

National Performances, Gala and the Closing Ceremony

- Information about Security, Safeguarding, Transportation, Catering, Accommodation and

Medical Services

- City map with the venues located

- Other practical information.

All participants should receive the Official Guide (printed or digital) together with their participant card

from their Head of Delegation (HoD).

16. INFORMATION MEETINGS

The FIG GfA C., together with the LOC, will stage at least two official Information meetings on site

in the years leading up to the World Gymnaestrada. All FIG affiliated Federations will be invited. The

dates and organisational details for these meetings will be determined by the FIG GfA C. in

consultation with the LOC. Details will be communicated to all FIG affiliated Federations according

to the agreed organisational schedule.

17. PROTOCOL, COMPETENCIES

For all matters pertaining to the planning and implementation of the World Gymnaestrada, the

responsibility rests with the LOC, taking into account the World Gymnaestrada Regulation and the

contract between the FIG and the hosting FIG affiliated Federation.

Matters for which mutual agreement has to be reached between the FIG GfA C. and the LOC

according to the World Gymnaestrada Regulation should be discussed and adjudicated upon in joint

meetings of the FIG GfA C. and the LOC. All decisions have to be confirmed in writing.

18. RESPONSIBILITIES AND COORDINATION

The responsibility for the World Gymnaestrada rests with the FIG GfA C. in collaboration with the

Organising FIG affiliated Federation and their appointed LOC.

18.1 Cooperation between the next LOC and the current LOC

After being awarded as FIG hosting affiliated Federation for the next World Gymnaestrada, this LOC

may participate, at its own cost (refer to FIG Accreditation rules), with an Observation group at the

current World Gymnaestrada. Dedicated accreditations will be provided to such a delegation

approved by the FIG GfA C. and the current LOC.

To learn from the previous organiser, this LOC will also participate, in the Evaluation meeting held

in November, the same year as the current World Gymnaestrada.

The LOC of the current event will have to produce reports about the planning, organisation and

staging of their event these reports should to include financial activities.

Evaluations and reports will be presented, discussed and handed over to the new LOC.

The FIG will bear the costs related to airfares in economy class and accommodation in single rooms

including breakfast with a maximum of 2 key members responsible for functional areas.

By tradition at Gymnastics for All events, the current LOC invites two people from the previous World

Gymnaestrada to attend as VIP guests at their event. All costs, exclusive of travel expenses, are

paid by the current LOC.

Gymnastics for All Manual – 2023 Edition 34

18.2 Cooperation between the FIG GfA Committee and LOC

The LOC must work in complete cooperation with the FIG GfA C. and in accordance with these

regulations.

The FIG GfA C. has a supporting function, in addition to the responsibility for controlling and

monitoring that everything is performed according to the regulation and to the FIG Rules and

Regulation in force.

Both the FIG Organising affiliated Federation, with its LOC, and the FIG have to follow the contract

made for this event.

To ensure a continuous cooperation between the LOC and the FIG GfA C., members of the FIG GfA

C. must be included in some of the working groups formed by the LOC.

Joint Meetings (3) should be organised by the LOC to ensure the correct planning of the event. The

LOC has to pay international as well as local transportation and accommodation (single room

including breakfast) for these meetings. The FIG shall bear the per diem rate.

For any other working group meeting the cost for the FIG GfA C. members will be split between the

LOC and the FIG. (LOC pays accommodation (single room including breakfast) and FIG shall bear

the travel expenses and per diem rate).

All decisions about FIG GfA C. member participation in working group meetings are made by the

President of the FIG GfA C. and based on the approved budget for this event.

During the World Gymnaestrada period, the LOC has to set up a communication system by radio or

mobile phone for the LOC and the FIG. The details for this are described in the contract signed by

the FIG and FIG Organising affiliated Federation.

19. GENERAL ORGANISATION

19.1 Obligations, responsibilities and powers of the FIG GfA Committee:

- Responsibility with regard to the implementation of the World Gymnaestrada Regulation

- The right to consider and decide on special cases concerning participation and organisation

- Full access to all registered information provided in the registration system

- To be consulted with regard to all official publications (such as bulletins, timetables and

schedules but not limited to) and to confirm the final versions

- The task to be in different working groups

- The right to be consulted with regard to the drafting of the financial schedule and the right

to be consulted in the preparation and control of the budget

- The right to confirm the price and procedure for tickets

- Draft and validate the terms of the contracts regarding the National Performances between

the LOC and the FIG affiliated Federation

- Responsible for conducting the Head of Delegation (HoD) meetings during the event

- Responsible for the evaluation made by the Head of Delegation (HoD), Group Leaders and

the final evaluation between the FIG and the two LOC’s (current and next).

- Responsible for the invitation to the Evaluation meeting organised after and in the same

year as the event as well as being responsible for conducting the meeting.

The LOC of World Gymnaestrada being evaluated and the LOC of the next World Gymnaestrada

are invited to meet with the FIG GfA C.

Gymnastics for All Manual – 2023 Edition 35

19.2 Obligations, responsibilities and powers of the LOC:

Compliance with the FIG rules and regulation in force together with the signed contract.

- Production of an organisation chart in agreement with the FIG GfA C

- Responsibility for production, publication and distribution of the official information (such as

bulletin but not limited to) to the FIG affiliated Federations on an agreed schedule

- Take into account that some financial information is only for the FIG affiliated Federations

and therefore may not be published on the internet but on secured website.

- Receive and to deal with registrations

- Responsible for producing the timetable and scheduling

- Responsible for the promotional plan which is to publicise the event across all media. This

plan should be agreed in advance by the FIG GfA C

- Responsible for providing all necessary facilities and installations required for the event,

based upon previous experience

- After having consulted the FIG GfA C. provide sufficient, safe and high-quality gymnastics

apparatus for the event

- Provide sufficient storage facilities and if there are any costs related to this, they must be

paid by the respective FIG affiliated Federation

- Have enough trained volunteers to fulfil the various tasks and duties

- Responsible for the design of a graphic symbol (logo) and a flag for the World Gymnaestrada.

The FIG logo must be included in the event’s logo. This logo and flag must be approved by

the FIG in advance and should be registered legally to protect the copyright and intellectual

property rights of the LOC. The participating FIG affiliated Federations have the right to use

the logo in their promotional work and also on material they produce for their participants

- In case of any commercial use of this logo, the FIG affiliated Federation must make the

necessary approval request in order to receive (possible) permission from the LOC

- Responsible for the composition or arrangement of the official music/song of the World

Gymnaestrada.

- Responsible for all logistical arrangements including transportation, accommodation and

catering which requires approval by the FIG GfA C. The LOC must also consider participants

with special needs

- Set up first aid and medical emergency services. The insurance of participants for medical

treatment and, if necessary, any hospital stay is the responsibility of the participating FIG

affiliated Federation

- Responsible for security and has to deliver a security plan which will be reviewed 3 months

prior to the World Gymnaestrada to assess current risks and world environments.

Responsible for setting up a well-functioning security plan for all participants, officials and

dignitaries for the duration of the event

- Responsible for the production of the participant guide (printed or digital version), which is to

be available for all participants together with their participant card, via their Head of

Delegation (HoD) at the time of Accreditation and once all accounts are finalised

- Produce a suitable souvenir. The presentation of this souvenir to all the HoD, which

participate, will be handed out at the last meeting for the Heads of Delegation

- Complete a final report and evaluation. This report will be addressed to the FIG GfA C. and

is to be submitted, no later than the evaluation meeting and must include the following:

Gymnastics for All Manual – 2023 Edition 36

Evaluation with facts, figures, statistics, comparisons, conclusions and ideas for improvements

concerning the:

- Information (bulletins, meetings, internet, social media etc)

- Communication (affiliated Federations, registration, FIG, media etc)

- Logistics (transportation, meals, accommodations, venues etc)

- Security

- Medical service and a detailed medical report

- Opening/Closing

- Performances

- FIG Gala

- Statistics, such as but not limited to:

o Participants – numbers, age, gender

o Performances – numbers of participants and the different performances

o Accommodations used and how the it was divided between the participants

o Catering – number of meals served

o Spectators and sold tickets

- The LOC may add more statistic that can be of value for the coming organisers.

- Other relevant information may also be included in the report

- Final financial report

This evaluation will be used for the planning of the next World Gymnaestrada.

20. CONCLUDING PROVISIONS

Any question not covered by these World Gymnaestrada Regulation must be negotiated in every

single case by the LOC and the FIG GfA C.

Any question that cannot be resolved by the FIG GfA C. will be taken to the FIG Executive

Committee.

Gymnastics for All Manual – 2023 Edition 37

SECTION 3: WORLD GYM FOR LIFE CHALLENGE REGULATION

1. PREAMBLE

The World Gym for Life Challenge is an International Contest for Gymnastics Groups in Gymnastics

for All held every four years.

Participation is for everybody: The FIG does not permit any discrimination for race, colour, gender,

sexual orientation, language, religion, political or other opinion, national or social origin, property,

birth, disability, physical attributes, athletic ability or other status.

The event is organised by an FIG affiliated Federation, in collaboration with a city and awarded by

the FIG Council as stated in the Statutes.

The FIG affiliated Federation, awarded by the FIG Council, acts as the organising body, establishing

their own organising structure, including a Local Organising Committee (LOC).

This section of the Gymnastics for All Manual contains the World Gym for Life Challenge

Regulation and, together with the signed contract by the awarded hosting FIG affiliated Federation,

outlines the organisation for this event.

This regulation is written for both participating and organising FIG affiliated Federations.

The regulation can also be used for national or Continental Gym for Life Challenge events.

2. WORLD GYM FOR LIFE CHALLENGE OBJECTIVES

The objectives of the World Gym for Life Challenge include:

- Promoting the value and diversity of Gymnastics

- Encouraging the growth of Gymnastics for All worldwide

- Providing incentives for meaningful work within FIG affiliated Federations

- Inspiring enjoyment in exercise and encouraging personal activity

- Demonstrating the unlimited possibilities of different ideas of Gymnastics for All

- Presenting the most recent findings and developments

- Bringing together gymnasts from all over the world as a contribution towards the friendship

of nations

- Presenting the diversity of Gymnastics to a wider public

- Provide a second FIG event for gymnastic groups

- Offer gymnastic groups the opportunity to participate in a contest and have their

performance evaluated

- Offer an interesting and exciting event in gymnastics for the participants and the audience

- Present interesting workshops for gymnasts and coaches.

Gymnastics for All Manual – 2023 Edition 38

3. POWERS

3.1 Responsibilities

The responsibility for the World Gym for Life Challenge rests with the FIG Gymnastics for All

Committee (FIG GfA C.) in cooperation with the hosting FIG affiliated Federation and their Local

Organizing Committee (LOC). The roles and responsibilities between these parties are detailed in

the contract established for the event.

3.2 Organising body

The organising body is the hosting FIG affiliated Federation that is awarded the hosting rights, by the

FIG Council. This FIG affiliated Federation will establish a LOC. All legal and hosting obligations of

the contract are the responsibility of the hosting FIG affiliated Federation. Where in this manual the

term LOC is used, it shall, unless there is a specific provision to the contrary, be understood as

including the hosting FIG affiliated Federation.

3.3 Collaboration

To ensure continuous collaboration between the LOC and the FIG GfA C. members of the FIG GfA

C. must be included in some of the working groups formed by the LOC.

At the joint meetings that are held between the LOC and the FIG-GfA C, detailed information on all

subjects must be given by the LOC to the FIG-GfA C.

3.4 Rules

The implementation of the World Gym for Life Challenge shall be governed by the following:

- FIG Statutes

- Gymnastics for All Manual with the World Gym for Life Challenge Regulation

- The contract signed between the hosting FIG affiliated Federation and the FIG

- FIG Media Rules

- FIG Advertising and Publicity Rules

- Medical Organization of the Official FIG Competitions and Events (only the section relating

to Gymnastics for All)

- FIG Ethics code

- FIG Accreditations Rules

- FIG Host Broadcaster (HB) Obligations (only the section relating to Gymnastics for All)

- Guidelines for Head of Delegation (HoD) at FIG Gymnastics for All events (see appendix 2)

- FIG Anti-doping rules.

4. IMPLEMENTATION

4.1 Awarding of the hosting Rights for the World Gym for Life Challenge

The World Gym for Life Challenge is awarded by the FIG Council five years in advance, and at the

same time, the location of the event will be confirmed.

4.2 Frequency

The World Gym for Life Challenge will be held every four years, on the odd-numbered year between

World Gymnaestrada.

Gymnastics for All Manual – 2023 Edition 39

4.3 Duration

The World Gym for Life Challenge will last a minimum of five days including the Opening and Closing

Ceremonies.

4.4 Limitations

The World Gym for Life Challenge must not be held in conjunction with any other Gymnastics or

cultural event (e.g. national gymnastics festival, exhibition etc.).

4.5 Language

The official language used for the World Gym for Life Challenge is English. At least two languages

must be used where English is one of them.

A third language is possible as it may have regard to the language of the organising country.

5. BID PROCEDURES

All FIG affiliated Federations will be invited to bid to host the World Gym for Life Challenge. This

invitation will be sent six years before the event.

The bidding Federations will receive a questionnaire outlining all the requirements, together with the

bid contract. A delegation (2 persons) from the FIG GfA C. will visit the bidding Federations proposed

host city for inspection.

All travel costs for these visits will be divided between the bidding Federations. The cost for the FIG

GfA C. delegation (single room, breakfast included) will be paid by the respective bidding FIG affiliated

Federation.

Per diem for the FIG GfA C. members shall be borne by the FIG.

The FIG GfA C. will present its conclusions and recommendations to the FIG Executive Committee

and Council. The bidding FIG affiliated Federations will also have the possibility to present their bid

at the appropriate FIG Council meeting. After these presentations the FIG Council will award the host

FIG affiliated Federation.

All extra services or benefits that the bidding FIG affiliated Federation promises at the time of its bid,

or during the inspection visit, will be added into the contract that is signed by the host FIG affiliated

Federation and the FIG.

This contract is signed by both the President and Secretary General of both organisations.

6. WORLD GYM FOR LIFE CHALLENGE SCOPE AND PROGRAM

The event programme shall include the following:

- Opening Ceremony

- Contest

- World Gym for Life Gala

- Workshops

- Show performances

- Closing Ceremony

Gymnastics for All Manual – 2023 Edition 40

6.1 Opening Ceremony

Opening Ceremony, Vestfold 2017

The ceremony shall take place on the first day of the World Gym for Life Challenge

The ceremony marks the beginning of a festive, cheerful World Gym for Life Challenge and is

attended by all participants of all participating FIG affiliated Federations.

6.1.1 Venue

The ceremony can take place indoors or outdoors depending on local conditions.

An arena of approx. 800 m ² (approx. 40m x 20m), with a tiered seating spectator capacity of at least

3’000 including reserved space for the participants.

6.1.2 Presentation

The ceremony programme shall last for no more than one and a half hours (1h30) and should include

the following elements:

- Presentation of the participating FIG affiliated Federations shall be done in alphabetical

order of the dominant language of the host country, or in English. The LOC shall provide

national flags and name boards of identical size. It is strictly prohibited for participants to

carry any other flags, banners or publicity material. Special directives from the LOC will

govern the march-in and formations. These must have particular regard to local

circumstances especially in relation to the welfare of the participants

- A FIG representative will give a welcome speech (maximum 3 minutes including translation)

- A representative of the host country will give a welcome speech including the official

opening declaration established by the FIG (maximum 3 minutes including translation)

- The FIG flag, followed by the World Gym for Life Challenge flag, will be raised, accompanied

by the official music/song of the World Gym for Life Challenge, composed/arranged by the

LOC

- The flag of the host nation will then be raised, as the country’s national anthem plays

- Opening performance specially created for the event and under the leadership of the LOC.

Approval from the FIG GfA C. is required for the content and/or any modification to the above

ceremony elements

6.1.3 Working group, Opening Ceremony

The LOC appoints a working group responsible for coordinating the ceremony. The FIG GfA C. will

designate one of its Committee members to be part of this working group. This member has to be

fully informed, in due time, about the idea, theme, content and management for the complete

ceremony.

Gymnastics for All Manual – 2023 Edition 41

6.1.4 Working group, Tasks

The LOC working group has to prepare:

- A detailed schedule for the ceremony, (max. duration 90 minutes)

- A detailed security plan approved by the city authorities

- A detailed weather contingency plan (for outdoor event)

- A detailed transportation plan

- Gathering area and activities for the participants before the Opening Ceremony

- A detailed plan for the presentation of the participating Federations

- A detailed plan for seating of the participants

- Technical equipment for sound and light

- Broadcast and translation of the speech by the FIG representative and the Opening

Declaration by the representative of the host country

- Procedures that will ensure protocols are respected concerning seating of VIP’s, official

persons and the raising of the FIG, World Gym for Life Challenge and National flags

- Medical services in all venues

- An Opening Performance specially designed for the ceremony

6.2 The Contest

Any kind of gymnastics can be presented in the Contest.

6.2.1 Venue

The Contest will take place indoors and either one or two performance areas can be used.

Marked performance area should be approx. 600 m

(approx.: 20m x 30m), with a tiered seating

capacity of at least 3’000 including reserved space for the participants.

The two performance areas may be placed in two different halls with a sound proof wall in between.

Information about the placement of the evaluators will be provided in one of the Newsletters.

The halls must meet minimum sound and lighting standards. The lighting during the contest must be

the same for all groups.

The venue must have internet connection with sufficient bandwidth and a big screen is necessary.

Contest, Vestfold 2017

Gymnastics for All Manual – 2023 Edition 42

The venue must have designated seating for the Evaluators and an enclosed area for the Results

Managers.

6.2.2 Age

The World Gym for Life Challenge is a Contest for groups of gymnasts of all ages.

6.2.3 Time/Music

The duration of the performance cannot exceed 5 minutes. It can incorporate any gymnastics

element; with or without apparatus and may be accompanied by music.

Groups participating in the “Gymnastics on or with large apparatus” category will receive extra time

to prepare and secure their equipment. This will be included in the schedule.

Information about the duration of each performance as well as the music, must be sent to the LOC

three months before the event.

The duration will be controlled when the music is received by the LOC and if the music is longer than

5 minutes, LOC will inform the group that a new version is needed with the maximum length of 5

minutes.

6.2.4 Number of gymnasts in a group

The minimum size of a group is two active gymnasts. There is no maximum number.

6.2.5 Number of performances

Each group presents their performance once for evaluation. A gymnast can perform in only one group

performance.

6.2.6 Rehearsal

The LOC should offer time for rehearsal before the event. Information about this will be provided in

the Newsletters.

6.2.7 Warm up

The LOC will provide a schedule for the warm up. The warm-up area should be directly connected

with the Performance area and should include adequate numbers of apparatus.

6.2.8 Categories

Groups can participate in only ONE of the following categories, which are divided by type of

performance and size.

1a: Gymnastics & Dance, small group (20 or less gymnasts)

1b: Gymnastics & Dance, large group (21 or more gymnasts)

2a: Gymnastics on or with large apparatus, small group (20 or less gymnasts)

2b: Gymnastics on or with large apparatus, large group (21 or more gymnast)

To keep a category into the Contest, at least 4 groups must be registered. If only one, two or three

groups are registered, the category will be incorporated into one of the other categories.

6.2.9 Evaluation

Each performance will be evaluated on the following:

- Entertainment value

- Innovation, originality and variety

- Technique, quality and safety

- Overall impression

Each criterion has an equal value of 5 points.

The evaluation will be carried out by a panel of 4 experts (2 panels in total); each of whom has

experience of different gymnastics disciplines but also in relation with artistry, choreography,

performance and technique. This panel is selected by the FIG GfA C.

Gymnastics for All Manual – 2023 Edition 43

A supervisor will be appointed by the FIG GfA C. to oversee the evaluators before and during the

event.

After each performance the evaluators give their 4 scores (maximum 5 points/criterion) which add up

to their total score (maximum of 20 point). All scores are given independently. All scores are counted

(maximum 4 x 20 point).

The evaluation process requires a connection system with cable or wifi between every expert panel

and the result managers.

6.2.10 Results

In each category a ranking list is created using the total score. The ranking list is used to determine

the Gold, Silver and Bronze awards.

The Gold will be awarded to the groups with the highest scores. The Silver and Bronze awards are

divided equally among the remaining groups.

The Gold, Silver and Bronze awards are the official results. The medals are presented to the groups

in starting order. The ranking list is not official and is only available to determine the final result. Only

the official result will be published or communicated.

For the Contest, an electronic evaluation system is set up by the LOC in accordance with the FIG

requests.

This system enables each evaluator to give his/her scores directly after each performance. The

results should immediately be shown on a computer in the enclosed area after all evaluators have

given their scores.

The system must be set up in a way, that it is secure, and guaranteed that the results of the evaluation

will only be seen on the one computer in the enclosed area, and nobody else is able to see the

evaluation and result.

The enclosed area is managed by a maximum of 3 persons (results managers). This group is

selected by the FIG GfA C.

All groups awarded Gold will participate in the World Gym for Life Gala. The duration of the Gala

limits the number of groups that can receive a Gold award. A maximum of 14 Gold awards will be

discerned among the different categories. The number of Gold awards per category will depend on

the number of groups in each category.

Each gymnast receives either a Gold, Silver or Bronze medal and each group receives a certificate.

Contest, Vestfold 2017

Gymnastics for All Manual – 2023 Edition 44

6.2.11 Feedback

A group of 3-4 persons, each with recognised expertise in different gymnastics disciplines but also in

relation with artistry, choreography, performance and technique, will during the contest observe all

groups. This feedback group is selected by the FIG GfA C.

After each category of performances, this group can meet with the evaluators to prepare the feedback

that will be given to the groups. This feedback is optional. The groups must indicate in advance if

they will attend the feedback.

6.2.12 Working group, Contest

The LOC appoints a working group responsible for coordinating the Contest. The FIG GfA C. will

designate two of its Committee members to be part of this working group. These members have to

be fully informed, in due time, about the venue, sound, light, evaluation system for the evaluators,

the connection system for the results, training schedule, contest schedule, apparatus, volunteers and

their duties, communication during the contest, the feedback, preparation of medals and certificates

and time schedule for the awards ceremonies.

6.2.13 Working group, Tasks

The LOC working group has to prepare:

- Venue (floors, grandstands and technical equipment, etc)

- Evaluation system

- Placement of evaluators and group responsible for the feedback

- Placement of the results managers (enclosed area)

- Apparatus

- A detailed training schedule

- A detailed contest schedule

- Volunteers for all duties that are required

- Communication via headset between the floor manager, music technician, announcer,

evaluators, results manager, award ceremony manager and FIG.

- Medical services in all training and contest venues

- A detailed seating plan for the participants and VIP’s.

6.3 The World Gym for Life Gala

6.3.1 Venue

The Gala may take place in the same area as the Opening Ceremony or the Contest.

Marked performance area should be approx. 600 m

(approx.: 20m x 30m), with a tiered seating

capacity of at least 3’000 including reserved space for the participants.

The halls must meet minimum sound and lighting standards. The lighting during the Gala must be the

same for all groups.

A big screen is necessary.

For the evaluation of the World Gym for Life Gala a procedure needs to be set up according to the

FIG GfA C. request.

This procedure consists of prepared evaluation form for each evaluator. If not electronically

transferred into the computer in the enclosed area, the forms will be collected and the Result Mangers

will enter the result into the computer.

The venue must have designated seating for the evaluators and an enclosed area for the results

managers.

Gymnastics for All Manual – 2023 Edition 45

6.3.2 Participation

A Gala is organised during the last day of the World Gym for Life Challenge. All groups awarded Gold

will participate in the Gala. Their performance during the Gala will be evaluated.

A maximum of 16 groups will participate in the Gala; 14 Gold groups and 2 wild cards.

After the Contest two wildcards will be awarded for the Gala. The FIG GfA C. decides how the

wildcards will be awarded.

The Gala choreographer, appointed by the LOC, will determine the start order of the participating

groups. The Choreographer is also responsible for the Gala rehearsal. Participation at the rehearsal

is compulsory for the 16 groups.

Contest, Vestfold 2017

6.3.3 Evaluation

The evaluation during the Gala will be made by the evaluators plus one representative from each

participating Federations (to be named at the HoD meeting the day of the Gala).

Each evaluator will identify on their evaluation form their first choice (# 1 = Best group), their second

choice (# 2 = second best group), and their third choice (# 3 = third best group).

The evaluation criteria will be the same as that used for the Contest. Each evaluator will work

independently.

- Entertainment value

- Innovation, originality and variety

- Technique, quality and safety

- Overall impression

With the help of a computer software program the # 1, 2 and 3 are assigned a value, see Appendix

1. The computer then creates a ranking list to determinate the group with the highest score.

Number 1 = 10 points

Number 2 = 6 points

Number 3 = 2 points

In case of a tied score, the tie is broken in the following manner:

- Most Number 1s

- The highest score given by the 8 Expert evaluators

- The highest score given by the Federation evaluators

- To do this, the expert evaluators will be identified by the computer.

Gymnastics for All Manual – 2023 Edition 46

6.3.4 Award Ceremony

The WORLD GROUP CHAMPION will be awarded the Bruno Grandi trophy. A miniature of the trophy

will be kept by the group and the big trophy will be engraved with the group’s name and kept in the

FIG headquarters.

When announcing the WORLD GROUP CHAMPION, this group’s national flag will be presented while

their national anthem is played.

Gala, Vestfold 2017

6.3.5 Working group, Gala

The LOC appoints a working group responsible for coordinating the Gala. The FIG GfA C. will

designate one of its Committee members to be part of this working group. This member must be fully

informed, in due time, about the choreographer, the placement of the evaluation group, the

preparation as well as the complete management of the Gala as well as the timing of the award

ceremony.

6.3.6 Working group, Tasks

The LOC working group has to prepare:

- The running order together with the Choreographer

- The venue

- Sound and light in the venue

- The evaluation form

- Placement of evaluators together with two GfA C members

- Placement of the results manager (Enclosed area)

- Apparatus

- A detailed Gala schedule

- Volunteers for all duties that are required

- Communication via headset between the floor manager, music, technician, announcer,

results managers, award ceremony manager and FIG

- Medical services in all training and contest venues

- A detailed seating plan for the participants and VIP’s

6.4 Workshops

A variety of practical Workshops focusing on the Gymnastics for All areas like Gymnastics & Dance,

Fitness, Health and working on or with apparatus will be offered.

Gymnastics for All Manual – 2023 Edition 47

These Workshops will be for all participants (coaches, leaders, observers and gymnasts) and will

serve as a way of spreading the values of Fun, Fitness, Fundamentals and Friendship.

Each participating Federation will be asked to present one or more workshops during the event. The

LOC is responsible for scheduling and promoting the workshops.

6.4.1 Venue

For practical workshops an area of 20m x 30m is needed. A podium and a headset for the instructor

are also needed. The hall must have a sound system, including a headset microphone for the

presenter(s).

Depending on the number of workshops more than one hall may be needed.

Outdoor workshops can also be offered.

6.4.2 Time

Each workshop can be a maximum of 60 minutes long.

6.4.3 Working group, Workshops

The LOC appoints a working group responsible for coordinating the Workshops. The FIG GfA C

designates one of its Committee members to be part of this working group. This member must be

fully informed, in due time, about the venue, content and schedule for the Workshops.

6.4.4 Working group, Tasks

The LOC working group has to prepare:

- The venue

- Podium and headset

- Sound and light in the venue

- Apparatus

- A detailed Workshop schedule

- Volunteers for all duties that are required

- Announcers

- Medical services in all Workshop venues

6.5 Show Performances

During the week Show Performances will be organised and all groups will be invited to participate.

This will be an opportunity for the groups to perform more than once during the event and for the

LOC to promote the entire event.

The LOC is responsible for the scheduling and the promotion of the Show Performances.

6.5.1 Venue

Depending on local situation the Show Performances can be outdoors or indoors. The size of the

performance area may be different than the contest area and will be communicated to the

participating groups well in advance. The performance area must meet minimum sound and lighting

standards.

6.5.2 Time and Content

A Show Performance can be up to 10 minutes and of any type of gymnastics. In the Definitive

registration, each group have to inform the LOC of the duration and content of their Show

Performance.

6.5.3 Working group, Show Performances

The LOC appoints a working group responsible for coordinating of the Show Performances. The FIG

GfA C. designates one of its Committee members to be part of this working group. This member must

be fully informed, in due time, about the venues, content and schedule for the Show Performance.

Gymnastics for All Manual – 2023 Edition 48

6.5.4 Working group, Tasks

The LOC working group has to prepare:

- The venues

- Sound at the venues

- Apparatus

- A detailed Show Performance schedule

- Volunteers for all duties that are required

- Announcers

- Medical services at all venues.

6.6 Closing Ceremony

The ceremony will take place on the last day of the World Gym for Life Challenge and should be

connected to the Gala. The Award Ceremony for the Gala may be included in the Closing Ceremony.

The ceremony marks the ending of a festive, cheerful week. The Ceremony is attended by all

participants of all participating FIG affiliated Federations.

Closing Ceremony, Vestfold 2017

6.6.1 Presentation

The ceremony programme shall last for no more than one and a half hours (1.5h) and should include

the following elements:

- Closing speech by the President of the Organising FIG affiliated Federation or the LOC

(maximum 3 minutes including translation)

- The presentation of the organiser of the next World Gym for Life Challenge (maximum 3

minutes including translation). This presentation can be done throughout a live performance

or by a video shown on the screen used of the contest

- Announcement of The WORLD GROUP CHAMPION

- Closing speech by the FIG representative (maximum 3 minutes including translation)

Approval from the FIG GfA C. is required for the content and/or any modification to the above Closing

Ceremony elements.

The order of those elements is decided in cooperation between the LOC and the FIG.

Gymnastics for All Manual – 2023 Edition 49

6.6.2 Working group, Closing Ceremony

The LOC appoints a working group responsible for coordinating the ceremony. The FIG GfA C.

designates one of its Committee members to be part of this working group. This member must be

fully informed, in due time, about the idea, content and management of the Closing Ceremony.

6.6.3 Working group, Tasks

The LOC working group has to prepare:

- A detailed schedule for the ceremony

- A detailed security plan approved by the city authorities

- A detailed transportation plan

- A detailed plan for the presentation of the participating Federations as well as VIP’s

- Technical equipment for sound and light as well as translation of the speech by the LOC /

hosting NF representative as well as the FIG representative

- Procedures that will ensure protocols are respected concerning seating of VIP’s, official

persons as well all as the transmission of the FIG flag to the next organiser of the next World

Gym for Life Challenge Contact with the Organising Committee of the next World Gym for

Life Challenge.

6.7 Side Events and Leisure Activities

Side events and leisure activities can be organised for the participants. Besides sightseeing before,

during or after the event other leisure activities in the city and its surroundings can be offered. Also

training camps may be organised before the event. These activities may be coordinated directly by

the LOC or assigned to an official partner, who may be responsible for the organisation.

The cost for this is not included in the Participants card.

Side Events, Vestfold 2017

Gymnastics for All Manual – 2023 Edition 50

7. PARTICIPATION, REGISTRATION AND PAYMENT

7.1 General

Participation in the World Gym for Life Challenge is for everybody, regardless of gender, age, race,

religion, culture, ability or social standing

Registrations must be made by the FIG affiliated Federation through the dedicated registration

system and will not, in any circumstance, be accepted unless coming through the FIG affiliated

Federation.

7.2 Responsibility and Supervision

There are no age restrictions for participation in the World Gym for Life Challenge. However,

each FIG affiliated Federation, with its Head of Delegation (HoD) is fully responsible for the

supervision and welfare of all participants for the entire duration of the event.

The LOC must be aware that participants with disabilities may require a higher degree of assistance.

The LOC must clearly and in due time inform the participating FIG affiliated federations about

national laws and regulation that may affect the participants and this must be respected.

7.3 Participation Possibilities

There are no limits to how many groups a FIG affiliated Federation registers. However, a gymnast

can participate only once in the Contest.

A group can participate in only one of the four categories. It depends on the number of gymnasts and

the main focus of the performance. The group itself determines what their main focus is:

- Gymnastics & Dance or

- Gymnastics on or with large apparatus

7.4 Registration Procedure

The registration will be done via the dedicated on-line platform. The invitation, the forms and the

Newsletters will be on both the FIG Intranet platform and the LOC intranet page. Only FIG affiliated

Federations have access to this information.

Documents can also be published on the LOC public website, but no financial references shall be

made in those documents.

7.4.1 Invitation and Newsletters

Three years prior to the World Gym for Life Challenge, the FIG and LOC will jointly invite the FIG

affiliated Federations to participate. Two months later, the FIG affiliated Federations will receive the

first Newsletter with local information, an outline of the costs and an overview of the proposed

programme for the event.

The LOC is responsible for the content of the Newsletters. The content must be approved by the FIG

GfA C. before it is circulated. The Newsletters will be published on both the LOC web site and the

FIG web site.

7.4.2 Notification of interest

1 ½ years prior to the World Gym for Life Challenge, the FIG affiliated Federations must send their

notification of interest for the World Gym for Life Challenge to the LOC and the FIG.

7.4.3 Provisional registration

One year prior to the World Gym for Life Challenge, the Provisional Registration must be submitted

to the FIG and the LOC and include:

- Total active number of participants

- Expected number of groups per category

- Expected number of gymnasts per group

Gymnastics for All Manual – 2023 Edition 51

- Expected number of participants with a disability

- Expected number of workshop presentations

- Expected number of Show Performances

- Expected needs concerning school and hotel accommodation

7.4.4 Definitive registration

Six months prior to the World Gym for Life Challenge, the Definitive Registration must be sent to the

FIG and the LOC

7.4.5 Payment

At the time of the Definitive registration the FIG affiliated Federations must pay 50% of the participant

cards cost to the LOC, as a deposit.

Two months prior to the World Gym for Life Challenge the FIG affiliated Federations must make the

final payment based on the actual number of participants. All previous deposits will be taken into

account for this transaction.

If the actual number of participants is reduced by more than 10% below the number of Definitive

Registrations, 90% of the number of Definitive Registrations will be taken into consideration for

payment purposes.

Accommodation, meals, tickets etc. must be paid in full no later than two months prior to the World

Gym for Life Challenge.

If a Definitive entry is cancelled two months or more before the World Gym for Life Challenge, 50%

of the deposit shall be reimbursed. If the cancellation is less than two months before the World Gym

for Life Challenge there shall be no reimbursement.

By accepting the participant card payment, the LOC is responsible for delivering what is promised.

Any claim from an FIG affiliated Federation, must be forwarded to the LOC and copied to FIG.

8. PROGRAMME AND TIMETABLE

Two months prior to the World Gym for Life Challenge, the LOC shall present a draft overall schedule

to the FIG GfA C. This draft overall schedule will be sent to the participating FIG affiliated Federations

after it is approved by the FIG GfA C.

The final version of the Official Guide (printed or digital version) with the overall schedule will be given

to the Head of Delegation (HoD) at the accreditation, when all accounts must be paid in full.

9. FINANCES

The LOC has the following financial obligations:

9.1 All expenditures

The LOC is responsible for all financial undertakings and the full underwriting of all expenditures

involved in the organisation and staging of the World Gym for Life Challenge.

9.2 Budget

The LOC is responsible for developing a budget, three years prior to the World Gym for Life

Challenge. This must include the price for the participant card, accommodation, breakfast, meals and

local transportation and should be submitted to the FIG-GfA C.

1½ years prior to the event the LOC have the opportunity to submit a revised budget.

9.3 Participant card

The LOC is responsible for distributing a participant card to each participant in the World Gym for Life

Challenge. This card provides free entry to all events during the World Gym for Life week with the

Gymnastics for All Manual – 2023 Edition 52

exception of the World Gym for Life Gala and other special evening performances. Participants

should pay a reduced price for tickets for the Gala and evening performances.

The price of the participant card, after consultation between the LOC and the FIG GfA C., is stipulated

in the contract signed between the FIG and the organising FIG affiliated Federation. The price also

includes the participant guide (printed or digital version) and the transportation during the World Gym

for Life Challenge week.

The participant card at the World Gym for Life Challenge is the same as the accreditation Card at

other FIG events and follows the FIG Accreditation Rules.

Participants are as described in the FIG Accreditation Rules.

9.4 Ticket prices

The LOC shall determine the entry price for all events based on their knowledge of the local market

and in consultation with the FIG-GfA C.

The prices must be confirmed 1½ years prior to the World Gym for Life Challenge.

9.5 Accommodation and meal costs

The LOC is responsible for providing accommodation and meals for the participants at reasonable

prices to be paid by the participants, in addition to the participant card. These fees may be advised

at the point of bidding for the right to host the event.

LOC in consultation with the FIG GfA C. will decide the price of accommodation and meals.

9.6 Local transportation service

During the World Gym for Life Challenge the different transportation needs are of vital importance

and the participants must have access to adequate local transportation within the whole area.

Transportation must be available from the accommodations to all the venues and back again.

Transportation between the different venues must also be available.

The LOC is only obligated to provide transportation from accommodations provided by the LOC.

Transportation has to be estimated for the number of participants and has to be operated in a safe

way.

9.6.1 Cost

The cost for local transportation is included in the participant card.

9.6.2 Transportation from and to arrival locations

For the transfer between the arrival locations (e.g: airport, trains stations) and the accommodation

(e.g: schools), the LOC may organise special transportation with e.g. busses. The cost for this

service will be announced in the Newsletter.

9.7 Joint meetings with FIG GfA committee

The LOC is responsible for the organisation and total cost for two preparatory meetings, between

the LOC and the FIG GfA C.

The LOC must pay the FIG GfA C. members travelling expenses, accommodation (single room

including breakfast) for a minimum of three nights per meeting and FIG shall bear the per diem rate.

9.8 Working group Meetings

For any other working group meeting the cost for the FIG GfA C. members will be split between the

LOC and FIG (LOC pays accommodation (single room including breakfast) and FIG shall bear the

travel expenses and per diem rate).

All decisions about FIG GfA C. member participation in working group meetings are made by the

President of the FIG GfA C. and based on the approved budget for this event.

Gymnastics for All Manual – 2023 Edition 53

9.9 FIG authorities cost during the event

The LOC must pay the travelling expenses, hotel cost (single room with breakfast) for members of

the FIG authorities (President, Secretary General and members of FIG Gymnastics for All

Committee) as well as providing a free dedicated transport service for them during the whole stay at

the World Gym for Life Challenge.

Cost of travel is subject to negotiation between the LOC and FIG.

The members of the FIG Gymnastics for All Committee will arrive at least three days prior to the

event and the cost for that must be covered by the LOC. This will also extend to any Committee

members staying no more than one day after the Closing Ceremony.

The LOC must organise dedicated free arrival/departure transportation for all FIG accredited persons

working for the event. For any other FIG person, a fee may be applied.

Dedicated seating must also be granted to any FIG accredited person.

Detailed information can be found in the FIG Accreditation Rules regarding the various rights and

access zones for all FIG persons.

9.10 Fees to the FIG

The LOC will pay the following fees to the FIG:

- A percentage of the revenue from ticket sales

- A percentage of the revenue from rights sold to TV

- 15 % of the cost effectively paid by each participant (Participation Card).

The percentages, not shown above are to be found in the contract signed by the FIG and the hosting

FIG affiliated Federation of the World Gym for Life Challenge

9.11 Final Account

At the latest four months after the World Gym for Life Challenge the LOC should submit a final

general account to the FIG, together with a final report.

10. ACCREDITATION AND PROCEDURES

Everyone officially involved in the World Gym for Life Challenge must have an accreditation.

For participants this is the participant card. Other people (LOC, FIG, VIP’s and other guests) will

receive an accreditation card.

This accreditation card includes the same rights and responsibilities as the participant card and

additional possibilities. The LOC is responsible for preparing and providing the accreditation

according the FIG Accreditation Rules.

At the time of the accreditation, the Head of Delegation (HoD) is responsible for:

- Making sure that all financial obligations toward the LOC are settled

- Confirm by signing that the all delegation has a valid insurance including illness, accident

and repatriation for the all period of the event

- Verifying the participant cards, accommodation, meal, tickets and other service

requirements

- Control the national flag and national anthem that the LOC will present to them

- Checking and confirming the transfer on departure day.

Media representatives will be accredited via the FIG Media department.

Gymnastics for All Manual – 2023 Edition 54

11. APPARATUS

11.1 Provided by the LOC

To all official performances during the event the LOC must provide gymnastics apparatus and in the

official Newsletters describe what apparatus will be available (brand, model and quantity).

The quantity will be based upon previous experience.

At the World Gym for Life Challenge only gymnastics apparatus approved by the FIG will be

provided. If apparatus not mentioned in the FIG certificated suppliers’ list is to be used, it must be of

a high and safe quality and approved before the event by the FIG GfA C.

11.2 Not provided by the LOC

If an FIG affiliated Federation brings their own apparatus, they must pay for any transportation and

possible import costs.

The LOC will provide sufficient storage facilities and if there are any costs related to this, they must

be paid by the respective FIG affiliated Federation.

Any advertising or manufacturer's name on these apparatuses must be covered if it conflicts with

LOC official supplier(s).

12. LOGISTICS - ACCOMMODATION, CATERING AND TRANSPORTATION

12.1 Accommodation

Accommodation will mainly be in class rooms at schools, or similar, equipped with appropriate

sanitary facilities. The LOC may, as an optional service, refer participants to different types of

accommodation such as hotels, youth hostels, youth guest houses, private quarters, or camping

sites.

If other locations than class rooms in the school are to be used for accommodation, this must first

be approved by the FIG GfA C.

12.1.1 Location

A maximum of 30 minutes walking distance or a maximum of 30 minutes travel time by public

transport. If this is not feasible a shuttle service must be organised.

12.1.2 Cost

The cost for accommodation is not included in the participant card. Breakfast is included in the

accommodation cost.

12.1.3 Capacity per classroom

One classroom (70m²) is for approximately 12 persons (approximately 6m² per person). Participants

will be assigned to their accommodation in classrooms by their delegation managers.

12.1.4 Sanitary facilities, minimum requirements

- 1 shower per 12 persons

- 1 washbasin per 6 persons

- 1 toilet (seat type) per 12 persons.

If the requirements are not met within the accommodation, portable alternatives must be placed in

the immediate surroundings of the accommodation and within short walking distance.

12.1.5 Sleeping supplies and services

The LOC may, as a discretionary service, supply bedding, air mattresses, and blankets for sale or

for rent.

All schools should include:

Gymnastics for All Manual – 2023 Edition 55

- Rooms for delegation managers

- Catering facilities (drinks and snacks).

- Guards and security personnel (round-the-clock-service).

- First-aid service.

- Daily cleaning.

- Daily waste collection

- Emergency repair services for sanitary facilities.

The LOC may also, as a discretionary service, provide access to internet services at affordable rates.

12.2 Catering

The area for catering should be an indoor facility, which has the capacity to cater all participants at

the same time. Consideration must be given to efficient serving and the flow of participants entering

and exiting the area whilst also providing a relaxed and friendly atmosphere where participants can

enjoy their meal.

12.2.1 Cost

The cost for breakfast is included in the accommodation cost. The cost for a hot meal is not included

in the participant card or the accommodation cost.

12.2.2 Breakfast

Breakfast should be served in the accommodation or close to the accommodation.

Minimum to be provided: Two drinks (one cold and one hot) bread, butter, jam, sliced cheese and

fruit.

The breakfast has to be brought to the participants fresh every morning.

12.2.3 Hot Meals

At least one hot meal is served every day, within the catering area.

Every day, at least two different menus must be provided of which one should be vegetarian. It must

be a complete hot meal with potatoes, rice or pasta together with meat or fish and vegetables.

Daily menus have to be different every day to ensure variety. Water must be served with all meals

and should be included in the cost.

Beverage costs: non-alcoholic beverages should be sold at a lower price than alcoholic drinks.

12.3 Transportation

During the World Gym for Life Challenge the different transportation needs are of vital importance

and the participants must have access to adequate local transportation within the whole area.

Transportation should be organised from the accommodations to the venues and back again.

Transportation between the different venues must also be organised. The LOC is only obligated to

provide transportation from accommodations provided by the LOC. Transportation has to be

estimated for the number of participants and has to be operated in a safe way.

12.3.1 Cost

The cost for local transportation is included in the participant card.

12.3.2 Transportation from and to arrival locations

For the transfer between the arrival locations (e.g: airport, trains stations) and the accommodation

(e.g: schools), the LOC may organise special transportation with e.g. busses. The cost for this

service will be announced in the Newsletter.

12.3.3 Working group, Logistics

The LOC appoints a working group responsible for coordinating the accommodations, catering and

Gymnastics for All Manual – 2023 Edition 56

transportation. The FIG GfA C. designates one of its Committee members to be part of this working

group. This member has to be fully informed in due time, about the ideas, content and management

for all logistical areas.

12.3.4 Working group, Task

The LOC working group has to prepare:

- A detailed plan for accommodation, catering and transportation.

13. MEDICAL SERVICES, INSURANCE AND SECURITY

13.1 Medical organisation

FIG Medical rules, “Medical organisation of the FIG competitions” (only the section relating to

Gymnastics for All) and the FIG Anti-doping rules apply to the World Gym for Life Challenge.

13.1.1 Chief Medical Officer

The LOC nominates the Chief Medical Officer. This person is responsible for following all FIG rules

in this area.

13.1.2 Safeguarding and protecting participants in gymnastics

From the official date of arrival until the official day of departure of the event, participants have the

opportunity to contact by phone or email a Safeguarding Officer in case of harassment or abuse of

any type or if they are worried or do not feel comfortable.

13.2 Insurance

13.2.1 Participating FIG affiliated Federations

Participating FIG affiliated Federations must provide insurance coverage for all members of their

delegation. The insurance must cover illness, accident and repatriation cost during the entire stay at

the World Gym for Life Challenge. The insurance can be organised by the FIG affiliated Federations

own insurance company or bought in advance or upon arrival through the LOC.

A participant without insurance will not receive a participant card and will not, therefore, be allowed

to participate in the World Gym for Life Challenge.

13.2.2 LOC

For participants without insurance the LOC must offer insurance coverage for the event in advance

or upon arrival. The cost of this insurance coverage must be paid by the participant.

The LOC will produce a document which every federation will have to confirm by signing that all its

delegation members have a valid insurance including illness, accident and repatriation for the all

period of the event.

The LOC must take out its own civil liability insurance.

13.3 Security

The LOC is responsible for security and must provide a security plan that will be reviewed by the FIG

GfA C. three months prior to the World Gym for Life Challenge. The LOC is responsible for providing

a well-functioning security service for all participants, officials and dignitaries for the duration of the

event.

14. EXTRA FACILITIES

14.1 Meeting points and Stands

During the World Gym for Life Challenge the participants need different meeting points such as FIG

affiliated Federation Information Stands, exhibitions, and rest areas.

Gymnastics for All Manual – 2023 Edition 57

Also commercial stands can be present but should not disturb the aim with the meeting points, which

is to meet up and share information.

14.2 Offices and other meeting rooms

In addition to all other venues, halls, arenas and meeting rooms needed for the event, the LOC has

to provide the following offices and meeting rooms for the FIG:

- Office and meeting room for the FIG GfA C

- Office for the President of the FIG GfA C

- Office for the FIG Media department

- Office for the FIG Secretariat department

- Office for the FIG President

- Office for the FIG Secretary General

- Office for the FIG TV Production

- Meeting rooms for Evaluators and the group responsible for feedback.

If the FIG Executive Committee is meeting during the World Gym for Life Challenge the LOC has to

provide this meeting room

The details and content for all those rooms and offices are described in the contract signed between

the FIG and the hosting FIG affiliated Federation.

14.3 VIP

Rules concerning VIP accreditation can be found in the FIG Accreditation Rules.

14.3.1 Location/seating Performance area

The final location of the VIP seating areas has to be approved by the FIG GfA C.

For the Welcome Evening as well as the Gala, VIP seating is also provided.

For the Opening and Closing Ceremonies, the amount of VIP seating for the FIG and the LOC is

described in the contract between FIG and the hosting FIG affiliated Federation.

14.3.2 VIP area

The LOC is responsible for organising a VIP area which is accessible for Head of Delegation (HoD),

FIG authorities and the LOC. A list of other guests with access to the VIP area will be created by the

LOC in cooperation with the FIG GfA C.

The aim with the VIP area is to give the possibility to meet in a quiet and closed off area.

14.3.3 VIP catering

In the various VIP catering areas, meals may be served and they can be the same as the ones

served to the participants.

Other drinks (alcoholic and non) may be provided in the VIP areas.

Outside of meal times, drinks and snacks should be available in the VIP areas.

14.3.4 Cost

The general organisation and planning of the VIP areas is the responsibility of the LOC.

Access rights to the VIP areas are described in the current valid FIG Accreditation Rules.

The LOC may, for any other person not mentioned in the FIG Accreditation Rules, charge an

additional amount, to be approved by the FIG GfA C. for this extra VIP access.

14.4 Special Assistance

The World Gym for Life Challenge is an event open to all ages and abilities and special needs may

require a higher degree of assistance.

The FIG affiliated Federations must take full responsibility for their participants during the whole

event and ensure that the LOC is informed about special assistance needed.

Gymnastics for All Manual – 2023 Edition 58

15. RESPONSIBILITIES AND COORDINATION

Matters for which mutual agreement has to be reached between the FIG GfA C. and the LOC

according to the World Gym for Life Challenge Regulation should be discussed and adjudicated

upon in joint meetings of the FIG GfA C. and the LOC. All decisions have to be confirmed in writing.

15.1 Cooperation between the next LOC and the current LOC

After being awarded as FIG hosting affiliated Federation for the next World Gym for Life Challenge,

this LOC may participate, at its own cost (refer to FIG Accreditation Rules), with an Observation

group at the current World Gym for Life Challenge.

To learn from the previous organiser, this LOC will also participate, in the Evaluation meeting held

in November, the same year as the current World Gym for Life Challenge.

The LOC of the current event will have to produce reports about the planning, organisation and

staging of their event these reports should to include financial activities.

Evaluations and reports will be presented, discussed and handed over to the new LOC.

The FIG will bear the costs related to airfares in economy class and accommodation in single rooms

including breakfast with a maximum of 2 key members responsible for functional areas.

By tradition at Gymnastics for All events, the current LOC invites two people from the previous World

Gym for Life Challenge LOC to participate as VIP guests. All costs, exclusive of travel costs are paid

by the current LOC.

15.2 Cooperation between the FIG GfA Committee and LOC

The LOC must work in complete cooperation with the FIG GfA C. and in accordance with these

regulations.

The FIG GfA C. has a supporting function, in addition to the responsibility for controlling and

monitoring that everything is performed according to the regulation and FIG Rules and to the in force.

Both the FIG Organising affiliated Federation, with its LOC, and the FIG have to follow the contract

made for this event.

To ensure a continuous cooperation between the LOC and the FIG GfA C., members of the FIG GfA

C. must be included in some of the working groups formed by the LOC.

During the World Gym for Life Challenge period, the LOC has to set up a communication system by

radio or mobile phone for the LOC and the FIG. The details for this are described in the contract

signed by the FIG and FIG Organising affiliated Federation.

16. GENERAL ORGANISATION

16.1 FIG Gymnastics for All Committee

16.1.1 Regulation

Responsible for implementing the World Gym for Life Challenge Regulation

16.1.2 Head of Delegation meeting and evaluation

Responsible for conducting the Head of Delegation (HoD) meetings during the event and responsible

for the evaluation of the event by the Head of Delegation (HoD).

16.1.3 Evaluation meeting

Responsible for the invitation to the Evaluation meeting organised after and in the same year as the

event and responsible for conducting the meeting.

The LOC of World Gym for Life Challenge being evaluated and the LOC of the next World Gym for

Life Challenge are invited to meet with the FIG-GfA C.

16.1.4 Special cases

Gymnastics for All Manual – 2023 Edition 59

Responsible for considering special cases concerning participation and the organisation.

16.1.5 Newsletters

The right to be consulted with regards to drafting the Official Newsletters and to approve the final

versions.

16.1.6 Budget

The right to be consulted during the preparation of the budget and the right to monitor the budget for

the World Gym for Life Challenge.

16.1.7 Prices

The right to approve the prices of the participant card, Entry fees, and tickets

16.2 LOC

16.2.1 Rules

Compliance with the FIG rules and regulations in force together with the signed contract.

16.2.2 Organisation and timelines

Responsible for producing an organisational plan including timelines in agreement with the FIG-GfA

16.2.3 Newsletters

The LOC is responsible for publishing the official Newsletters and other official information for the

FIG affiliated Federations as per the agreed schedule.

The content of every Newsletter must be approved by the FIG GfA C. before distribution.

The Newsletters will be published on both the LOC and the FIG platforms.

A Federation version of the Newsletters including all financial aspect of the World Gym for Life

Challenge will be published on both the FIG Intranet platform as well as the LOC intranet page.

For the public websites, the LOC can produce the same bulletin but without any financial information

included.

16.2.4 Receive registrations

Responsible and dealing with entries as per Article 6

16.2.5 Promotion

The LOC is responsible for developing a promotional plan to promote the event by means of social

media, press, radio, television, printed matter, etc. This plan should be approved in advance by the

FIG-GfA C.

16.2.6 Facilities

The LOC is responsible for providing the necessary facilities and installations, including the apparatus

and sound system. If the participating FIG affiliated Federation so require, the organiser will – within

the context of existing possibilities - provide them with lockable storage space near the arenas.

16.2.7 Volunteers

Beyond hired professional staff; the LOC must also provide enough volunteers to run the event. The

volunteers should be well trained and qualified to carry out their duties.

16.2.8 Logo

The LOC is responsible for designing a graphic symbol (logo) for the World Gym for Life Challenge.

This logo must be approved by the FIG EC in advance and should be registered legally to protect the

The logo must in all cases be presented together with the official FIG logo.

The participating FIG affiliated Federations have the right to use the logo for promotional purposes

and on material they produce for their participants. This right does not extend to the commercial use

Gymnastics for All Manual – 2023 Edition 60

of the logo in any way. Such permission must be obtained beforehand from the LOC.

16.2.9 Accommodation and Catering

The LOC must develop an Accommodations Plan for all the participants in the World Gym for Life

Challenge, which is approved by the FIG-GfA C.

The LOC is responsible for making all the arrangements for the participants’ meals.

16.2.10 Medical services, Insurance and Security

The LOC is responsible for providing Medical services, Insurance and Security according Article 10

16.2.11 Final Report, Evaluation of the event

The LOC must present a written report about the event at the Evaluation meeting held not later than

four months after the event. The evaluation is based on the LOC experience and should be presented

to the FIG GfA C. and the next LOC.

The evaluation report should include facts, figures, statistics, comparisons, conclusions and ideas for

improvement concerning:

- Information (Newsletter, meetings, Internet, social media etc.)

- Communication (affiliated Federations, registration, FIG, social media etc.)

- Logistics (transportation, meals, accommodations, venues etc)

- Security

- Medical services and a detailed medical report

- Opening/Closing Ceremony

- Contest

- World Gym for Life Gala

- Workshops

- Show Performances

- Statistics, such as but not limited to:

o Participants – numbers, age, gender

o Performances – numbers of participants and the different performances

o Accommodations used and how the it was divided between the participants

o Catering – number of meals served

o Spectators and sold tickets

- The LOC may add more statistic that can be of value for the coming organisers.

- Other relevant information may also be included in the report

- Final financial report

This evaluation will be used for the planning of the next World Gym for Life Challenge.

16.3 Official Guide

The LOC is also responsible for the official guide (printed or digital version), which all participants

receive together with their participant card. The following should be included in the participant guide:

- Welcome word from the FIG, the LOC and local authorities

- Overall performance schedules

- Chronological performance schedule

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- Map of all venues

- Presentation of the LOC and FIG GfA C

- Participating nations

- Information about the venue. Opening Ceremony, Contest, Workshops, Show

Performances, World Gym for Life Gala and the Closing Ceremony

- Information about Security, Safeguarding, Transportation, Catering, Accommodation and

Medical Services

- Other information and advertising may also be included.

All participants should receive the Official Guide (printed or digital) together with their participant card

from their Head of Delegation (HoD).

17. CONCLUDING PROVISIONS

Any question not covered by these World Gym for Life Challenge Regulation must be negotiated in

every single case with the LOC and the FIG-GfA C.

Any question that cannot be resolved by the FIG GfA C. will be taken to the FIG Executive Committee.

Updated 2023

The 2023 amended edition of the Gymnastics for All Manual (Gymnastics for All Regulation and the

World Gymnaestrada Regulation) including the Guidelines for Head of Delegations at FIG GFA

Events, have been approved at the FIG Council meeting in Antalya (TUR) in May 2023.

FÉDÉRATION INTERNATIONALE DE GYMNASTIQUE

President: Mr. Morinari WATANABE

Secretary General: Mr. Nicolas BUOMPANE

GfA Committee President: Mr Rogério VALERIO

Appendix 1

WORLD GYM FOR LIFE GALA

EXAMPLE SCORE SHEET

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Total score

Tie break

A 1=10 1=10 2=6 3=2 1=10 1=10 48 4 x 1

B 1=10 1=10 2=6 2=6 1=10 42

C 1=10 3=2 2=6 18

D 2=6 1=10 1=10 2=6 1=10 2=6 48 3 x 1

E 2=6 2=6 3=2 2=6 3=2 2=6 3=2 30

F 3=2 2=6 1=10 1=10 3=2 3=2 32

G 1=10 1=10 3=2 22

H 1=10 2=6 2=6 22

I 3=2 2=6 3=2 2=6 2=6 3=2 1=10 34

J 3=2 2=6 3=2 1=10 3=2 22

K 3=2 3=2 2=6 2=6 16

L 1=10 3=2 3=2 3=2 1=10 26

1-8 Expert evaluators

9-20 Federation evaluators

Group A and D had a tie so that was broken with the number of Number 1 given by the evaluators.

The winner was group A

GYMNASTICS FOR ALL MANUAL

Guidelines for Head of Delegations at FIG GFA Events 1 2023 Edition

Appendix 2

Guidelines for Head of Delegations at

FIG GFA Events

This information has been prepared to support National Federations and Head of Delegations to

attend the FIG World Gymnaestrada and FIG World Gym for Life Challenge. It outlines the important

responsibilities of the Head of Delegation which, in agreeing to have this role, the person is committing

to respect. This document does not replace or override any overarching rules or laws set by the FIG,

National Federations or the event Local Organising Committee.

Role and Responsibility of a Head of Delegation:

All participating National Federations (NF) must nominate a Head of Delegation (HoD). The HoD is

the official contact person between FIG, Local Organising Committee (LOC) and the participating NF.

The HoD is fully responsible for the NF delegation.

They must be able to speak and understand English, if not, the HoD must be accompanied by a

translator.

The HoD is usually involved in all delegation preparation and planning. If not, they must be up to date

on all processes and details, including the registration process, information published in Bulletins or

Newsletters and delivered at Information Meetings.

The HoD must arrive at the event site before the delegation and leave as the last member of the

delegation. This is necessary to be able to prepare the accreditation and to sign off everything with

the LOC at the end of the event.

The HoD must be in attendance for the full time of the event.

If the HoD needs to be replaced at any time, this must be reported to the LOC and the FIG in written

form, with the new person’s name, officially communicated by the National Federation.

Pre-event

Timeline

A timeline will be published by the LOC in the event Official Bulletins/Newsletters and within the event

registration system. The timeline includes deadlines for providing information to the LOC which should

always be respected.

Registration

Registration begins three years before the event with an invitation from the FIG and LOC sent to all

FIG affiliated National Federations. There are several stages to registration that are specific to each

event and are explained in detail in section 7.4 of the FIG Gymnastics for All Manual.

Registration is completed via an online platform. The HoD is responsible for ensuring that all

information included in each stage of the registration is correct and complete.

Data Sharing

The events will be managed in line with the FIG Data Protection policy. Before adding any individual

participant information onto the online platform, check the policy of your National Federation and/or

laws of your country with regards to sharing personal data with another organisation.

Code of Conduct and Code of Ethics

All participants must adhere to the FIG Code of Conduct and FIG Code of Ethics whilst participating

in FIG events. The HoD should provide the FIG Code of Conduct and Code of Ethics to all participants

prior to arrival, to be reinforced during the event.

Accreditation

The HoD should arrange a day and time to meet and collect their delegation accreditations from the

LOC. This must be done in person and, if possible, prior to the whole delegation's arrival. The HoD

must be prepared to check and confirm precise details in this meeting.

Guidelines for Head of Delegations at FIG GFA Events 2 2023 Edition

Participant Cards

The HoD will be responsible for confirming and verifying all participant cards and providing evidence

of valid health insurance (illness, accident and repatriation during the period of the event) e.g. a

photocopy of the valid insurance policy.

Finalising payments

The HoD is responsible for settling all financial obligations toward the LOC, before the participant

cards can be issued. The HoD should therefore check, prior to the meeting, that they know how much

is outstanding and that they have the suitable means to pay, as agreed by the LOC.

Additional items

All additional items ordered with the LOC will also be confirmed. The HoD is responsible for knowing

all service requirements booked through the LOC.

Schedule

The HoD will receive a finalised schedule for the delegation.

Once all these items are clear, then the HoD will receive the whole delegation accreditation.

During the Event

The HoD must be contactable by the LOC and FIG at all times in case of emergencies or immediate

action.

HoD meetings

The HoD must attend all HoD meetings organised in collaboration by LOC and FIG. Meetings are

scheduled to take place every day during the event, usually each morning prior to the official daily

schedule starting. The meeting enables all HoDs to receive information daily about the event. A

Welfare and safeguarding responsibilities

The HoD must understand and work with the FIG Policy and Procedures for Safeguarding and

Protecting Participants in Gymnastics

School accommodation (or similar)

The HoD is responsible for ensuring all school accommodation is clean, safe and accessible on arrival

and must report any issues directly to the responsible person in the LOC.

Any damages in any form and from any cause, (including movable property belonging to the

accommodation) caused by a registered participant of the event must be reported immediately directly

to the responsible person in the LOC by the HoD. Financial reimbursement for damages to school

accommodation may be asked by the LOC.

The HoD must enforce a zero-tolerance policy for the dealing, possessing or using drugs or alcohol

in the school during the event and is responsible for the delegation abiding by this.

All school accommodation should be left clean and tidy, in the same way it was found and the HoD is

responsible for ensuring this. The HoD may be required to sign a document on departure to confirm

that they have checked the accommodation. If any problems are found by the HoD they must be

reported immediately to the responsible person in the LOC before departure. Financial reimbursement

for damages to school accommodation may be asked by the LOC.

Hotel accommodation (or similar)

This will be provided through an additional booking agreement directly with the LOC and NF. The HoD

is responsible for booking hotel accommodation through the LOC and for signing a booking agreement

which will include the confirmed price, cancellation policy and terms of payment.

Departure Details

The HoD is responsible for checking and confirming all the departure day travel arrangements (VIPs,

Staff and participants). These will be made available to all HoDs during the event, either digitally or

printed and any issues should be raised as soon as possible.

After the event

Evaluation

It is the responsibility of the HoD to complete the online-event evaluation form received from the FIG.